Archives and Records Management Department

Identity area

Type of entity

Corporate body

Authorized form of name

Archives and Records Management Department

Parallel form(s) of name

Standardized form(s) of name according to other rules

Other form(s) of name

  • Archives Department (1978 - 1998)

Identifiers for corporate bodies

Description area

Dates of existence

1968 -

History

The University Archives acquires, preserves and makes available three categories of materials: (1) the official records of the University, including those created by the Board of Governors, Senate, University committees, faculties, departments and administrative offices; (2) materials documenting the wider University community; and (3) historical research collections that promote the teaching and research activities of the University.

The Archives was established within the University Library in 1968 when librarian Liisa Fagerlund was appointed University Archivist on a half-time basis. She continued in this post until 1975 when she left the University. From 1975 to 1978, the Archives functioned within the Special Collections division of the Library. Archival duties were carried out by various library staff members. In 1978, the University Archives was established as a separate administrative unit outside of the Library. Donald Baird, recently retired as University Librarian, became University Archivist and held this position until his retirement in 1990. Jim Ross served as University Archivist from 1991 to 1993, and was succeeded by Ian Forsyth in 1994.

When the Archives was a function of the University Library, the University Archivist reported to the University Librarian. When the Archives was established as a separate administrative unit, the University Archivist reported directly to the University President. The reporting structure changed in 1986 when the University Archivist reported to the Vice-President, Research/Information Systems; in 1990, when the University Archivist reported to the Associate Vice-President, Academic; and in 1996, when the University Archivist reported to the Registrar/Dean of Students.

Places

Legal status

Functions, occupations and activities

Mandates/sources of authority

Internal structures/genealogy

General context

Relationships area

Related entity

Office of the Vice-President, Legal Affairs (2001 - )

Identifier of the related entity

Category of the relationship

hierarchical

Dates of the relationship

2001 -

Description of relationship

Archives and Records Management Department reports to Office of the Vice-President, Legal Affairs

Related entity

Student Services (1964 -)

Identifier of the related entity

Category of the relationship

hierarchical

Dates of the relationship

1996 - 2001

Description of relationship

Student Services supervises Archives and Records Management Department

Related entity

Office of the Associate Vice-President, Academic (1972 - )

Identifier of the related entity

Category of the relationship

hierarchical

Dates of the relationship

1990 - 1996

Description of relationship

Archives and Records Management Department reports to Office of the Associate Vice-President, Academic

Related entity

Office of the Vice-President, Research (1985 - )

Identifier of the related entity

Category of the relationship

hierarchical

Dates of the relationship

1986 - 1990

Description of relationship

Archives and Records Management Department reports to Office of the Vice-President, Research

Related entity

Office of the President (1965 - )

Identifier of the related entity

Category of the relationship

hierarchical

Dates of the relationship

1978 - 1986

Description of relationship

Archives and Records Management Department reports to Office of the President

Related entity

University Library (1965 - )

Identifier of the related entity

Category of the relationship

hierarchical

Dates of the relationship

1968 - 1978

Description of relationship

Archives and Records Management Department reports to University Library

Related entity

Baldwin, Paul E.

Identifier of the related entity

Category of the relationship

associative

Dates of the relationship

1993 - 1994

Description of relationship

Paul E. Baldwin officer of Archives and Records Management Department: Acting University Archivist

Related entity

Don Baird (29 January 1926 - 1 November 1994)

Identifier of the related entity

Category of the relationship

associative

Dates of the relationship

1978 - 1990

Description of relationship

Don Baird officer of Archives and Records Management Department: University Archivist

Related entity

Fagerlund, Liisa

Identifier of the related entity

Category of the relationship

associative

Dates of the relationship

1968 - 1975

Description of relationship

Liisa Fagerlund officer of Archives and Records Management Department: University Archivist

Control area

Authority record identifier

Institution identifier

Rules and/or conventions used

Status

Level of detail

Dates of creation, revision and deletion

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Sources

Maintenance notes