Title and statement of responsibility area
Title proper
Ceremonies and Events Office fonds
General material designation
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Title notes
- Source of title proper: Title of the fonds is based on the name of its creator.
Level of description
Fonds
Reference code
Edition area
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Edition statement of responsibility
Class of material specific details area
Statement of scale (cartographic)
Statement of projection (cartographic)
Statement of coordinates (cartographic)
Statement of scale (architectural)
Issuing jurisdiction and denomination (philatelic)
Dates of creation area
Date(s)
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1963-2023, predominant 1963-1995 (Creation)
- Creator
- Ceremonies and Events Office
Physical description area
Physical description
3.41 m of textual records
Publisher's series area
Title proper of publisher's series
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Archival description area
Name of creator
Administrative history
The Ceremonies and Events Office manages and produces Simon Fraser University's ceremonial, social, fundraising and special events and maintains SFU's traditions and protocol. It is the main office (along with the Registrar's Office) responsible for Spring and Fall Convocation ceremonies.
The Office coordinates many other events throughout the year, primarily for the President's Office, University Advancement and Alumni Relations. The office responsibilities include formal university events such as building openings; ceremonies such as SFU Remembers; donor recognition events; staff/employee recognition and awards events.
Prior to 1982, the Registrar's Office was responsible for convocation ceremonies, while the President's Office organized other ceremonial functions. Over the years, the title "Ceremonies Officer" was used by various university staff in the Registrar's Office.
In February 1982 the position of Director of Ceremonies was formally created when Donna Laws, assumed this position in addition to her role as Secretary to the Board of Governors. She held both positions until her retirement in 1993, when she was succeeded as Director of Ceremonies by her long-time associate, Marilyn Pankratz. The position of Secretary to the Board of Governors was taken over by another university staff member.
The Director of Ceremonies reported to the Vice-President, University Development until 1987, when the reporting relationship changed to the Vice-President for SFU at Harbour Centre (1987-1992), Vice-President Harbour Centre and External Relations (1992-1994), Office of the President (1994-2002), and the Vice-President, University Advancement (2002-).
Chief officers:
- Donna Laws, Director, 1982 - 1993
- Marilyn Pankratz, Director, 1993 - 2004
- Holli Edgelow, Director, 2004 -
Custodial history
Scope and content
Fonds consists of records relating to University ceremonies created by the Office of Ceremonies since 1982, and before that time, by the Registrar's Office and the President's Office. Activities and topics documented include the opening ceremonies for SFU in 1965, convocations, awards ceremonies, building and room openings and dedications, donor recognition events, staff recognition events, installations of presidents and chancellors, university anniversaries, and other special ceremonies.
Records include programs, books of words (order of proceedings), invitations, guest lists, correspondence, notes, press clippings, news releases, publications, photographic material, and other documents.
Notes area
Physical condition
Immediate source of acquisition
The records were acquired from the Ceremonies and Events Office in a number of accessions.
Arrangement
The records were arranged by the archivist.
Language of material
Script of material
Location of originals
Availability of other formats
Restrictions on access
Access to some files within this fonds is restricted in accordance with Freedom of Information and Protection of Privacy legislation. Please consult the series descriptions, the unit lists, and the archivist for further details.
Terms governing use, reproduction, and publication
Finding aids
Generated finding aid
Associated materials
Accruals
Further accruals are expected.
General note
DATES OF CREATION
The predominant dates are 1963-1995. The only records that post-date 1995 are the Convocation booklets that are received twice yearly by the Archives and added to the fonds.
Alternative identifier(s)
Standard number area
Standard number
Access points
Subject access points
Place access points
Name access points
- Pankratz, Marilyn (Subject)
- Laws, Donna (Subject)
- Edgelow, Holli (Subject)
Genre access points
Control area
Description record identifier
Institution identifier
Rules or conventions
Status
Revised
Level of detail
Full
Dates of creation, revision and deletion
Finding aid prepared by Frances Fournier, Enid Britt, Annemarie Crawford (April 2003). Updated by Frances Fournier (November 2004); Lisa Beitel (January 2006); Frances Fournier (November 2006); Frances Fournier (October 2007); Richard Dancy (May 2009); and Marcia Beacham Fuller (2011).