Collection F-120 - Association of University and College Employees collection

Title and statement of responsibility area

Title proper

Association of University and College Employees collection

General material designation

Parallel title

Other title information

Title statements of responsibility

Title notes

  • Source of title proper: Title of fonds based on its contents.

Level of description

Collection

Reference code

F-120

Edition area

Edition statement

Edition statement of responsibility

Class of material specific details area

Statement of scale (cartographic)

Statement of projection (cartographic)

Statement of coordinates (cartographic)

Statement of scale (architectural)

Issuing jurisdiction and denomination (philatelic)

Dates of creation area

Date(s)

  • 1974 - 1992 (Creation)
    Creator
    Archives and Records Management Department

Physical description area

Physical description

50 cm of textual records

Publisher's series area

Title proper of publisher's series

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Statement of responsibility relating to publisher's series

Numbering within publisher's series

Note on publisher's series

Archival description area

Name of creator

(1968 - )

Administrative history

The University Archives acquires, preserves and makes available three categories of materials: (1) the official records of the University, including those created by the Board of Governors, Senate, University committees, faculties, departments and administrative offices; (2) materials documenting the wider University community; and (3) historical research collections that promote the teaching and research activities of the University.

The Archives was established within the University Library in 1968 when librarian Liisa Fagerlund was appointed University Archivist on a half-time basis. She continued in this post until 1975 when she left the University. From 1975 to 1978, the Archives functioned within the Special Collections division of the Library. Archival duties were carried out by various library staff members. In 1978, the University Archives was established as a separate administrative unit outside of the Library. Donald Baird, recently retired as University Librarian, became University Archivist and held this position until his retirement in 1990. Jim Ross served as University Archivist from 1991 to 1993, and was succeeded by Ian Forsyth in 1994.

When the Archives was a function of the University Library, the University Archivist reported to the University Librarian. When the Archives was established as a separate administrative unit, the University Archivist reported directly to the University President. The reporting structure changed in 1986 when the University Archivist reported to the Vice-President, Research/Information Systems; in 1990, when the University Archivist reported to the Associate Vice-President, Academic; and in 1996, when the University Archivist reported to the Registrar/Dean of Students.

Custodial history

Scope and content

Collection consists of records reflecting the administration, organization and activities of AUCE #2 as well as AUCE's provincial organization. Includes constitution, by-laws, articles of agreement, contracts, financial statements, reports, correspondence, memoranda, ephemera, newsletters, handbooks, and bulletins.

Notes area

Physical condition

Immediate source of acquisition

Archives staff accumulated the collection from a number of different sources including Reva Clavier (a former member of AUCE's executive), the Office of the Dean of Arts, the Office of the Vice-President, Administration and the University Archives. It is not always clear which records originate from which source, although annotations and stamps on specific documents reveal the source for some records.

Arrangement

The materials were arranged by the Archivist.

Language of material

Script of material

Location of originals

Availability of other formats

Restrictions on access

Some files may contain personal or confidential information. Access to these files may be restricted as stipulated by Archives policy or the donor. Files marked 'pending review' must be reviewed by an archivist prior to release, and as a result of the review access restrictions may apply. Please see the file lists and consult the archivist for more details.

Terms governing use, reproduction, and publication

Finding aids

Series descriptions and file lists are available.

Associated materials

Please consult the inventories of the Simon Fraser University Staff Association fonds, F-119, the Heather Raven fonds, F-22, the Michael Irwin fonds, F-121 and series F-82-1 of the Ellen Frank fonds, F-82.

Related materials

Accruals

All accessions have been processed as of September 2002. No further accruals are expected.

Alternative identifier(s)

Standard number area

Standard number

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Control area

Description record identifier

Institution identifier

Rules or conventions

Status

Revised

Level of detail

Full

Dates of creation, revision and deletion

Finding aid prepared by Krisztina Laszlo, Frances Fournier, Enid Britt (February 2000).

Updated by Enid Britt (April 2006).

Language of description

Script of description

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