Fonds F-193 - Office of the President fonds

Title and statement of responsibility area

Title proper

Office of the President fonds

General material designation

  • Photographic material
  • Textual record

Parallel title

Other title information

Title statements of responsibility

Title notes

  • Source of title proper: Title is based on the name of the classification category used by the creator in its file classification system.

Level of description

Fonds

Reference code

F-193

Edition area

Edition statement

Edition statement of responsibility

Class of material specific details area

Statement of scale (cartographic)

Statement of projection (cartographic)

Statement of coordinates (cartographic)

Statement of scale (architectural)

Issuing jurisdiction and denomination (philatelic)

Dates of creation area

Date(s)

  • 1963 - 1999 (Creation)
    Creator
    Office of the President

Physical description area

Physical description

57.23 m of textual records
134 photographs
59 strips of 35mm negatives
2 negatives

Publisher's series area

Title proper of publisher's series

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Other title information of publisher's series

Statement of responsibility relating to publisher's series

Numbering within publisher's series

Note on publisher's series

Archival description area

Name of creator

(1965 - )

Administrative history

The Office of President of Simon Fraser University was formally established with the appointment of the first President, Patrick D. McTaggart-Cowan, at the inaugural meeting of the Board of Governors on 10 October 1963. The President took office on 1 January 1964. The original functions of the President were laid out in the Universities Act (SBC 1963 c. 52, ss. 56-60), which stated that the President was the University's chief executive officer, with the duty to "generally supervise and direct the academic work of the University, teaching and administrative staffs, and the officers and servants." Other duties could be assigned to the President by the Board of Governors. The specific powers granted to the President included the authority "(a) to recommend appointments, promotions, and the removal of members of the teaching and administrative staffs and the officers and servants of the University; (b) to summon meetings of a Faculty whenever he may deem it necessary to do so ... and (c) to authorize lectures and instruction in any Faculty to be given by persons other than the duly appointed members of the teaching staff." Further powers included the ability to suspend any student or member of staff, and to deal summarily with any matter of student discipline. The President was to report to the Board of Governors annually on the progress of the University, acted as the chair of the Senate and the Faculty Council, and assumed the role of chairman of convocation in the absence of the chancellor. The powers and duties of the office have generally remained stable. However, over the years, different administrative bodies have reported to the President.

Custodial history

Scope and content

The fonds of the Office of Presidents consists of records made and received during the course of general supervision and direction of academic work at the University. The activities documented include policy and procedures development; participation in committees and other bodies, including the Board of Governors and Senate; liaison with internal and external bodies such as the various faculties, the Faculty Association, other universities, associations, and the provincial and federal governments; budget preparation; the regulation of instruction, including appointments and salaries; correspondence with various individuals and institutions regarding academic matters; the development of new programs and departments; public engagements; and the solicitation and distribution of grants, scholarships and awards. The types of documents include meeting agendas and minutes, brochures, correspondence, publications, reports and working papers.

Notes area

Physical condition

Immediate source of acquisition

The records were transferred directly from the Office of the President.

Arrangement

The material is arranged into series, sub- and sub-sub-series according to the original file classification system used by the creator to organize the records. Within series, files are arranged chronologically.

The President's Office has used two different file classification plans, the first from 1964 to 1980, the second from 1981 to the present (as of October 2004). Both are subject-based hierarchical systems, assigning to each file a numeric or alpha-numeric code based on a primary subject category broken down into secondaries, themselves sometimes further broken down into tertiaries and occasionally quaternaries. The archival arrangement of the records follows this structure, with series assigned to the primaries, sub-series to the secondaries, and sub-sub-series to the tertiaries. Titles are transcribed from the classification plan.

When the President's Office introduced its new system in 1981, the file code schema changed completely. Even within each system, however, the code references changed over time, especially in System 2 - so that the same file code may refer to different records series at different times, and the same records series may be labeled with different codes at different times. For a more detailed history of the classification system and its reflection in the archival arrangement, see Appendix A.

The Archives previously arranged and described the President's records up to 1985 as fonds F-27. The arrangement of F-27 was only loosely based on the President's first classification system. It is superseded by the new arrangement which follows the original order and the former F-27 files have been converted. Appendix G contains a concordance between all F-27 files and the corresponding F-193 number.

Language of material

Script of material

Location of originals

Availability of other formats

Restrictions on access

Unless noted in the series level descriptions, all records in the fonds are restricted in accordance with the provisions of British Columbia's Freedom of Information and Protection of Privacy Act (RSBC 1996 c. 165). As a result, review access restrictions may apply. Please see the file lists and consult the archivist for more details.

Terms governing use, reproduction, and publication

Finding aids

Original file lists created by the President's Office are preserved in series 1-15, Filing lists. Archival descriptions are available at the series level, but not for sub- and sub-sub-series. File lists are available for every series, sub- and sub-sub-series. Appendix C collects all name access points at the series, sub- and sub-sub-series levels and acts as a name index. Appendices D, E, and F provide concordances between the original file classification codes and the archival series numbers.

Associated materials

Consult the inventories to the Patrick D. McTaggart-Cowan fonds, F-65; the Board of Governors fonds, F-33; and the Senate fonds, F-84. Also consult the various faculty fonds.

Related materials

Accruals

All accessions have been processed as of September 2004. Further accruals are expected.

General note

PHYSICAL DESCRIPTION

Physical description: 2 photographs located in F-193-1-2-0-52
Physical description: 3 photographs located in F-193-1-9-1-33
Physical description: 2 photographs located in F-193-1-14-0-20

Physical description: 2 photographs located in F-193-2-9-4-2
Physical description: 4 photographs located in F-193-2-9-5-14

Physical description: 2 photographs located in F-193-3-6-1-6
Physical description: 2 photographs located in F-193-3-6-1-10
Physical description: 1 photograph located in F-193-3-7-3-6

Physical description: 1 photograph located in F-193-4-24-0-3
Physical description: 27 photographs located in F-193-4-8-1-14
Physical description: 2 photographs located in F-193-4-17-0-5

Physical description: 1 photograph located in F-193-5-2-1-3
Physical description: 1 photograph located in F-193-5-2-3-4
Physical description: 6 photographs located in F-193-5-2-4-10
Physical description: 3 photographs located in F-193-5-2-4-14
Physical description: 29 photographs located in F-193-5-3-5-4
Physical description: 1 photograph located in F-193-5-12-0-3

Physical description: 10 photographs located in F-193-6-8-3-7

Physical description: 16 photographs located in F-193-18-4-0-20

Physical description: 2 photographs located in F-193-25-1-0-18
Physical description: 1 photograph located in F-193-25-2-0-8
Physical description: 13 photographs located in F-193-25-2-0-10
Physical description: 1 photograph located in F-193-25-2-0-11

Physical description: 2 photographs located in F-193-29-2-3-88

General note

Financial assistance for the arrangement and description of the records and production of the finding aid was generously provided by the Office of the President, Simon Fraser University.

Alternative identifier(s)

Previous reference code

F-27 (used by Archives from 1998–November 2004)

Standard number area

Standard number

Access points

Subject access points

Place access points

Name access points

Genre access points

Control area

Description record identifier

Institution identifier

Rules or conventions

Status

Published

Level of detail

Full

Dates of creation, revision and deletion

Finding aid prepared by Lisa Beitel, Richard Dancy and Frances Fournier in November 2004.

Language of description

Script of description

Sources

Accession area

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