Fonds F-33 - Board of Governors fonds

Title and statement of responsibility area

Title proper

Board of Governors fonds

General material designation

  • Sound recording
  • Textual record

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  • Source of title proper: Title based on the name of the creating body.

Level of description

Fonds

Reference code

F-33

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Edition statement of responsibility

Class of material specific details area

Statement of scale (cartographic)

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Statement of scale (architectural)

Issuing jurisdiction and denomination (philatelic)

Dates of creation area

Date(s)

  • 1963 - 2003 (Creation)
    Creator
    Board of Governors

Physical description area

Physical description

10.94 m of textual records
8 sound recordings

Publisher's series area

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Archival description area

Name of creator

(1965 - )

Administrative history

The Board of Governors is the University's primary governing body. As established by the Universities Act of 1963, the Board originally consisted of eleven members: the Chancellor, President, three members elected by the Senate, and six others who were appointed by the Lieutenant-Governor in Council. The Universities Act of 1974 increased the number of board members to fifteen (its current number). The Board now includes eight government appointees (two of whom are nominated by the Alumni Association), two elected faculty members, two elected students, 1 elected staff member, and the Chancellor and the President who serve as ex officio members.

The Board of Governors is responsible for the management, administration and control of property, revenue, business and affairs of the University. With the approval of the University Senate, the Board establishes procedures for the selection of candidates for President, deans, Librarian, Registrar, and other senior academic administrators as the Board may designate. The Board also appoints these officials as well as professors and other members of the teaching staff. The Board has the power to fix salaries and define the duties and tenure of office for its appointees, but members of the teaching staff may not be appointed, promoted or removed except upon the recommendation of the President. The Board receives from the President and analyses or adopts with or without modifications the budgets for operating and capital expenditures; fixes the fees to be paid by students; administers funds, grants, fees, endowments and other assets; and, with the approval of Senate, has the power to determine the number of students that may be accommodated at the University.

Custodial history

Scope and content

The fonds consists of records arising from the mandated functions of the Board of Governors as described in the administrative history. The fonds includes minutes, agendas, and supporting documents such as correspondence; reports; financial papers; contracts; architectural drawings; personnel records including c.v.'s, reference letters and appointment forms; news clippings and other documents. The fonds also includes a collection of policies and procedures, many of which had to be approved by the Board. Researchers should note that there are two series with overlapping contents as described below. The contents of these two series (F-33-1 and F-33-2) is similar but not identical.

Notes area

Physical condition

Immediate source of acquisition

Arrangement

The fonds was arranged by the Archivist.

Language of material

Script of material

Location of originals

Availability of other formats

Restrictions on access

Access to some records in this collection is restricted, in accordance with Freedom of Information and Protection of Privacy Legislation. Please consult the unit list and the archivist for more details.

Terms governing use, reproduction, and publication

Finding aids

A file list is available. Indexes to the Board minutes are available in separate binders in the Finding Aids section of the Archives Reference Library.

Associated materials

Related materials

Accruals

Additional material has been accessioned but not yet processed (as of September 2002: 1.33 m., 1983-1986). Please consult the archivist for information about using these materials; restrictions may apply. Further accruals are expected.

General note

PHYSICAL DESCRIPTION
Sound recordings are located in series 6 and include 14 audio reels (originals) and 18 audio cassettes (access copies).

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Standard number

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Description record identifier

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Rules or conventions

Status

Revised

Level of detail

Full

Dates of creation, revision and deletion

Finding aid prepared by Frances Fournier, Enid Britt, Carolyn Casenas (July 1998); updated in March 2000, February 2007, and August 2012 (items re-numbered in accordance with new control system).

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Script of description

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