Fonds F-85 - Office of the Registrar fonds

Simon Fraser University Calendar Volume 1, 1965-66 Simon Fraser University Calendar Volume II, 1966-67 Simon Fraser University Graduate Studies Calendar 1966-67 Simon Fraser University Calendar, 1967-68 Simon Fraser University Graduate Studies Calendar, 1967-68 Simon Fraser University Calendar 1968-69 Simon Fraser University Graduate Studies Calendar 1968-69 Simon Fraser University 1969 Summer Addendum Simon Fraser University Calendar 1969-70 Simon Fraser University Graduate Studies Calendar 1969-70 1970-71 Calendar 1970-71 Graduate Studies Calendar Simon Fraser University Calendar 1971-72 Simon Fraser University Graduate Studies Calendar 1971-72 Simon Fraser University Calendar 1972-73 Simon Fraser University Graduate Studies Calendar 1972-73 Simon Fraser University Calendar 1973-74 Simon Fraser University Graduate Studies Calendar 1973-74 Simon Fraser University Calendar 1974-75 Simon Fraser University Graduate Studies Calendar 1974-75 Simon Fraser University Calendar 1975-76 Simon Fraser University Graduate Studies Calendar 1975-76 Simon Fraser University Calendar 1976-77 Simon Fraser University Graduate Studies Calendar 1976-77 Simon Fraser University Calendar 1977-78 Simon Fraser University Graduate Studies Calendar 1977-78 Simon Fraser University Calendar 1978-79 Simon Fraser University Graduate Studies Calendar 1978-79 Simon Fraser University Calendar 1979-80 Simon Fraser University Graduate Studies Calendar 1979-80
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Title and statement of responsibility area

Title proper

Office of the Registrar fonds

General material designation

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Title statements of responsibility

Title notes

  • Source of title proper: Title of the fonds is based on its provenance.

Level of description

Fonds

Reference code

F-85

Edition area

Edition statement

Edition statement of responsibility

Class of material specific details area

Statement of scale (cartographic)

Statement of projection (cartographic)

Statement of coordinates (cartographic)

Statement of scale (architectural)

Issuing jurisdiction and denomination (philatelic)

Dates of creation area

Date(s)

  • 1965 - 2009, predominant 1965 - 1992 (Creation)
    Creator
    Registrar's Office
    Note
    Post-1992 records consist of publications sent annually to the Archives (Calendars, exam timetables).

Physical description area

Physical description

4.7 m of textual records

Publisher's series area

Title proper of publisher's series

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Statement of responsibility relating to publisher's series

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Archival description area

Name of creator

(1965 -)

Administrative history

The University Act provides for a registrar to "keep the records and perform the duties that the board or senate may require." It also states that the registrar "is the secretary of convocation, the senate and of each of the faculties, but has no right to vote as such." The Office of the Registrar is now part of the Office of Student Services.

Chief officers:


  • Norman Barton, Registrar, 1965
  • Lolita Wilson, Acting Registrar, 1965
  • D.P. Robertson, Registrar, 1965-1968
  • Harry M. Evans, Registrar, 1968-1984
  • Ron Heath, Registrar, 1984-1996
  • Ron Heath, Registrar / Dean of Student Serivces, 1996-2006
  • Nello Angerilli (Associate Vice-President, Students and International), Acting Registrar, 2006-2007
  • Kate Ross, Registrar, 2007-2013
  • Tim Rahilly (Associate Vice-President, Students), Acting Registrar, 2013-2014
  • Mark Walker, Registrar and Executive Director, Student Enrollment, 2014-2016
  • Rummana Khan Hemani, Registrar and Executive Director, Student Enrollment, 2016-

Custodial history

Scope and content

The fonds consists of five series. Series 1 contains material sent to Registrar Harry Evans from 1969-1970 regarding the crisis in the Department of Political Science Sociology, and Anthropology. Series 2 consists of five subject files concerning topics of interest to Registrars D.P. Robertson and Harry Evans. Series 3 contains records from the Academic Advice Centre. Series 4 contains records from Financial Aid. Series 5 contains publications produced by the Registrar's Office. Records include correspondence, press releases, newspapers, committee lists and terms of reference, minutes, reports, statistics, policies, organization charts, manuals, notes, and other documents. Also includes registrar's publications, such as admissions information booklets, timetables, and calendars.

Notes area

Physical condition

Immediate source of acquisition

The buik of the records was transferred by the Registrar's Office to the University Records Centre around 1992. This material was appraised and scheduled by the Archives in 1994 and formally accessioned in 1998 and 1999. Record post-dating 1992 consists of publications (e.g. annual Calendar). This material is typically sent annually to the Archives as it is produced.

Arrangement

Series 1 was kept in the order received. Series 2 was arranged by the archivist. Other series were arranged by the archivist or placed in chronological order.

Language of material

Script of material

Location of originals

Availability of other formats

Restrictions on access

The fonds includes records containing personal information. Access to these files is restricted in accordance with the provisions of British Columbia's Freedom of Information and Protection of Privacy Act (RSBC 1996 c. 165). Files marked "pending review" must be reviewed by an archivist prior to release, and as a result of the review some files may be restricted in accordance with the FOI/POP Act. Please see the file lists and consult the archivist for more details.

Terms governing use, reproduction, and publication

Finding aids

File list is available.

Finding aid

Associated materials

The relationship between the Registrar's Office and the larger Student Services portfolio is complex and has taken varied forms over time. For the records of Student Services and its various sub-units, see fonds F-107, Student Services fonds.

Related materials

Accruals

As of Nov 2017, ca. 2 m of additional material has been accessioned but not yet processed. Please consult the archivist for information about using these materials; restrictions may apply. Further accruals are expected.

Physical description

Digital materials (digitized copies of academic calendars) are in sub-series F-85-5-6.

Alternative identifier(s)

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Standard number

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Description record identifier

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Rules or conventions

Status

Revised

Level of detail

Full

Dates of creation, revision and deletion

Jan 2001: Finding aid prepared (FF, EB).
Jun 2003: Revised (FF, EB).
Nov 2004, Mar 2005, Nov 2005, Nov 2006, Oct 2007, May 2009: Updated with accruals to academic calendars (FF, RD).
Nov 2017: Digitized academic calendars uploaded and described; sub-series F-85-5-3 retired, superseded by F-85-5-6 (RD).

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