Fonds F-91 - Ceremonies and Events Office fonds

SFU opening ceremonies program book SFU installation ceremonies program book 1967 May 20 convocation program 1968 May 11 convocation program 1969 May 24 convocation program 1970 May 23 convocation program 1971 May 29 convocation program 1972 May 27 convocation program 1973 May 26 convocation program 1974 May 25 convocation program 1975 May 24 convocation program 1976 May 29 convocation program 1977 May 28 convocation program 1978 May27 convocation program 1979 June 2 convocation program 1980 June 7 convocation program 1981 June 6 convocation program 1982 June 5 convocation program 1983 June 4 convocation program 1984 June 9 convocation program 1985 June 7-8 convocation program 1986 June 6-7 convocation program 1987 June 4-5 convocation program 1988 June 2-3 convocation program 1989 June 8-9 convocation program 1990 June 7-8 convocation program 1990 Oct 12 convocation program 1991 June convocation program 1991 Oct convocation program 1992 June convocation program
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Title and statement of responsibility area

Title proper

Ceremonies and Events Office fonds

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  • Source of title proper: Title of the fonds is based on the name of its creator.

Level of description

Fonds

Reference code

F-91

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Issuing jurisdiction and denomination (philatelic)

Dates of creation area

Date(s)

  • 1963 - 2015 (Creation)
    Creator
    Ceremonies and Events Office

Physical description area

Physical description

3.41 m of textual records

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Archival description area

Name of creator

(1983 - )

Administrative history

The Ceremonies and Events Office manages and produces Simon Fraser University's ceremonial, social, fundraising and special events and maintains SFU's traditions and protocol. It is the main office (along with the Registrar's Office) responsible for Spring and Fall Convocation ceremonies.

The Office coordinates many other events throughout the year, primarily for the President's Office, University Advancement and Alumni Relations. The office responsibilities include formal university events such as building openings; ceremonies such as SFU Remembers; donor recognition events; staff/employee recognition and awards events.

Prior to 1982, the Registrar's Office was responsible for convocation ceremonies, while the President's Office organized other ceremonial functions. Over the years, the title "Ceremonies Officer" was used by various university staff in the Registrar's Office.

In February 1982 the position of Director of Ceremonies was formally created when Donna Laws, assumed this position in addition to her role as Secretary to the Board of Governors. She held both positions until her retirement in 1993, when she was succeeded as Director of Ceremonies by her long-time associate, Marilyn Pankratz. The position of Secretary to the Board of Governors was taken over by another university staff member.

The Director of Ceremonies reported to the Vice-President, University Development until 1987, when the reporting relationship changed to the Vice-President for SFU at Harbour Centre (1987-1992), Vice-President Harbour Centre and External Relations (1992-1994), Office of the President (1994-2002), and the Vice-President, University Advancement (2002-).

Custodial history

Scope and content

Fonds consists of records relating to University ceremonies created by the Office of Ceremonies since 1982, and before that time, by the Registrar's Office and the President's Office. Activities and topics documented include the opening ceremonies for SFU in 1965, convocations, awards ceremonies, building and room openings and dedications, donor recognition events, staff recognition events, installations of presidents and chancellors, university anniversaries, and other special ceremonies.

Records include programs, books of words (order of proceedings), invitations, guest lists, correspondence, notes, press clippings, news releases, publications, photographic material, and other documents.

Notes area

Physical condition

Immediate source of acquisition

The records were acquired from the Ceremonies and Events Office in a number of accessions.

Arrangement

The records were arranged by the archivist.

Language of material

Script of material

Location of originals

Availability of other formats

Restrictions on access

Access to some files within this fonds is restricted in accordance with Freedom of Information and Protection of Privacy legislation. Please consult the series descriptions, the unit lists, and the archivist for further details.

Terms governing use, reproduction, and publication

Finding aids

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Related materials

Accruals

Further accruals are expected.

General note

DATES OF CREATION
The predominant dates are 1963-1995. The only records that post-date 1995 are the Convocation booklets that are received twice yearly by the Archives and added to the fonds.

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Revised

Level of detail

Full

Dates of creation, revision and deletion

Finding aid prepared by Frances Fournier, Enid Britt, Annemarie Crawford (April 2003). Updated by Frances Fournier (November 2004); Lisa Beitel (January 2006); Frances Fournier (November 2006); Frances Fournier (October 2007); Richard Dancy (May 2009); and Marcia Beacham Fuller (2011).

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