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Board of Governors fonds
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Official Minutes

Series comprises official minutes of regular meetings including open, closed and confidential sessions as well as official minutes of special Board meetings. Includes official appendices comprising committee minutes, correspondence, financial statements, correspondence, reports, lists of appointments and other documents. Open sessions are open to all members of the University community and the public; closed sessions are restricted to Board members, the Board secretary, the Vice-Presidents' group, the director of Media and Public Relations, and anyone else who has the permission of the Board Chair to attend. Confidential sessions are restricted to Board members, the Secretary of the Board, and anyone else who has the permission of the Board Chair to attend. These records are used to document all deliberations of the Board including the passage of motions and resolutions and the approval of governing decisions. Until approximately 1975, all Board sessions were considered closed. After that time, meetings were divided into open and closed sessions. In 2004, official meeting minutes began to be filed together with agenda support papers into docket packages. To view official meeting minutes from 2004 onwards, see series F-33-10 Meeting dockets.

Nominating Committee of the Board of Governors

This sub-series consists of records created by the Nominating Committee of the Board of Governors. This entity was a standing committee whose purpose was to receive nominations and make recommendations for Board approval of candidates for the position of Chair of the Board and Deputy Chair of the Board. The Committee was also responsible to recommend persons to sit as members on ad hoc committees. Includes meeting minutes and notes; correspondence; terms of reference; memos and a directory of Canadian Universities.

Simon Fraser University. Board of Governors. Nominating Committee of the Board of Governors

Minute appendices and indexes

This series consists of indexes to the Board of Governors official minutes of regular meetings. The indexes are arranged chronologically. A list of all Members of the Board of Governors and details of each individual’s term; as well as a list of all Chancellors, Chairs of the Board, and Presidents from 1963-2000 are included at the beginning of the indexes.

Meeting dockets

This series comprises meeting dockets distributed to Board members, selected University officials, and campus organizations before each regular meeting, starting from 2004 onwards. The dockets include minutes from the previous meeting for approval, along with the current meeting agenda and all pertinent support papers.

Includes meeting agendas, minutes, and support papers including correspondence; reports; financial statements; board committee minutes; contracts; architectural drawings; personnel records such as curriculum vitae, reference letters, and appointment forms; news clippings, and other documents.

For minutes or agendas and support papers related to meetings held before 2004 when these records were kept separately, please refer to series F-33-1: Official Minutes and F-33-2: Agenda support papers.

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