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Archival description
TeleLearning Network Inc. fonds Sub-series
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Annual General Meeting records

This sub-series consists of records relating to the sessions of the AGM. Records include agendas, minutes and supporting papers, correspondence, reports, resolutions, and proxy and waiver forms. Both paper and electronic records have been retained, and there is some duplication of documents across media. Electronic records are retained in their original software formats (.doc).

Board of Directors meeting records

This sub-series consists of records relating to the meetings of the Board of Directors, in the form of the package Directors received in preparation for each meeting. Records include agendas, minutes and supporting papers; correspondence, organization charts, reports, planning documents, budgets and financial statements, communication plans, resolutions, attendance waiver forms, voting proxy forms, ballots, and proposals. The sub-series also includes the Executive Director's file of notes relating to the Board. Both paper and electronic records have been retained, and there is some duplication of documents across media. Electronic records are retained in their original software formats (primarily .doc and .ppt).

Communications Manager's subject files

Sub-series consists of the working files created by the Communications Manager. Activities documented include media and public relations, government relations, development of a communications plan and strategy, committee work (the Networks of Centres of Excellence Communications Committee and the TeleLearning Operations Committee), web site development, and projects (the "Collaborations" CD ROM and a joint TeleLearning and Office of Learning Technology Writing Project).

Records include correspondence, reports, notes and working papers, communication plans, meeting agendas and minutes, proposals, work plans, agreements and contracts (copies), invoices, budget papers, purchase orders, estimates, permission forms, surveys, evaluation forms, contact lists, media releases, interview notes, presentations, advertising copy, newsletters and reprints. Photographs are included in file 2, "Annual report in progress." Records are retained in paper medium only.

Conference files: general

Sub-series consists of files relating generally to the TeleLearning annual conferences. Includes a file relating to the history of the conferences and speaker release forms relating to the audio recordings.

Executive Committee meeting records

This subseries conists of records relating to the meetings of the Executive Committee. Records include agendas, minutes, supporting papers, correspondence, presentations and reports. Both paper and electronic records have been retained, and there is some duplication of documents across media. Electronic records are retained in their original software formats (primarily .doc and .ppt).

Media releases and clippings

Sub-series consists of media releases created by TeleLearning, as well as articles, transcripts and other material relating to TeleLearning collected by the Network to monitor its media coverage. Records are retained in paper medium only.

Network of TeleLearning Communities project files

This sub-series consists of records relating to the management of the project. Activities documented include proposal development, Steering Committee deliberations, participant liaison, allocation of funds, and project reporting. Records include the project proposal, budgets, correspondence, meeting records, progress reports, final report, participant profiles, reports and summary financial statements. Records are retained in paper medium only.

Operations Committee meeting records

This sub-series consists of records relating to the meetings of the Operations Committee. Records include meeting agendas, minutes and supporting papers. Records are retained only in an electronic medium, in their original software format (.doc).

Papers, presentations and reports

Sub-series consists of reports about TeleLearning delivered by Network members in various venues, as well as reports commissioned by TeleLearning to summarize its activities and results. Records are retained predominantly in electronic media, maintained in their original software formats (.doc, .txt and .pdf); also included is a paper oversized book (originally bound) diagramming the "genealogy of research projects" conducted by the Network.

Photographs, graphics and artifacts

Sub-series consists of visual material and artifacts relating to TeleLearning events, officers (portraits), promotional material and awards. Records include photographs, graphics, artwork, flyers, logos, sample letterhead, a photo scrapbook, and awards (Gallery of Superb Printing in BC and a Public Sector Partnership Award). Media include paper, prints, negatives, contact sheets, artifacts (placques and a sculpture), and electronic records in their original software formats (.jpg, .eps, .tif, .pct, and .gif).

Program Committee meeting records

This sub-series consists of records relating to the meetings of the Program Committee. Records include agendas, minutes, supporting papers, correspondence, presentations and reports. Both paper and electronic records have been retained, and there is some duplication of documents across media. Electronic records are retained in their original software formats (primarily .doc and .ppt).

Project management files

Sub-series consists of records relating to the administration of certain TeleLearning projects by the Network's management office. Projects include the Portal for Online Objects in Learning (POOL); a TeleLearning legacy book and a research handbook and two initiatives funded by the Office of Learning Technologies (Human Resources Development Canada) -- "Training and mentoring of instructors and course authors for TeleLearning using Virutal-U" and "A framework of policy studies for telelearning technologies."

Records include proposals, contracts, agreements and memoranda of understanding, correspondence, reports, specifications, notes and working papers, budgets, spreadsheets, invoices, claim forms and supporting documentation. Record media include paper and electronic; electronic records are retained in their original software format (.doc).

Publications

Subseries consists of publications produced by Telelearning Network of Centres of Excellence, including annual reports, preliminary and final conference programs, newsletters, and promotional booklets.

Research theme and project reports

Sub-series consists of records submitted by TeleLearning Theme and Project Leaders in compliance with Network reporting requirements. The records comprise reports on theme and project progress and results. Record media include paper and electronic; electronic records are retained in their original software format (.doc).

TeleLearning demonstration disks

Sub-series consists of compact disks (CDs) containing TeleLearning products for public demonstration. Demonstrations include an internet course reader, course delivery and course enhancement software for the internet, and a practitioner's guide to telelearning.

TeleLearning web site

Sub-series consists of the TeleLearning web site as it was in September 2002, when it was burned onto a compact disk. Earlier versions of the web site were not preserved. The main sections include Home page, Profile, Activities and events, Research projects, Conference, Contact, K-12, Post-secondary, Teachers, Workplace, En français, Talk to us, and a Member / researcher section.