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Archival description
Board of Governors fonds
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Board of Governors fonds

  • F-33
  • Fonds
  • 1963 - 2009

The fonds consists of records arising from the mandated functions of the Board of Governors as described in the administrative history. The fonds includes meeting minutes, agendas, and supporting documents; reports; financial papers; contracts; architectural drawings; search and review committee records including c.v.'s, reference letters, and appointment forms; news clippings and other documents. The fonds also includes a collection of policies and procedures, many of which had to be approved by the Board.

The fonds is arranged into the following series:

Board of Governors

Agenda support papers

These files were kept by the Secretary and Assistant to the Board of Governors and contain documents that provide background information for the various agenda items. In most cases, the documents formed part of packages that were sent to Board members, selected University officials, and campus organizations prior to each Board meeting. A few documents were kept by the Board secretary for her own reference and did not circulate. After 2003, agenda support papers were filed in docket packages alongside the meeting agendas and minutes. To view support papers from 2004 onwards, see series F-33-10 Meeting dockets.

Series includes agendas, unsigned minutes, and support papers including correspondence; reports; financial statements; board committee minutes, contracts; architectural drawings; personnel records such as c.v.'s, reference letters and appointment forms; news clippings and other documents.

Donna Laws was the Board Secretary from 1968 to 1993.

Official Minutes

Series comprises official minutes of regular meetings including open, closed and confidential sessions as well as official minutes of special Board meetings. Includes official appendices comprising committee minutes, correspondence, financial statements, correspondence, reports, lists of appointments and other documents. Open sessions are open to all members of the University community and the public; closed sessions are restricted to Board members, the Board secretary, the Vice-Presidents' group, the director of Media and Public Relations, and anyone else who has the permission of the Board Chair to attend. Confidential sessions are restricted to Board members, the Secretary of the Board, and anyone else who has the permission of the Board Chair to attend. These records are used to document all deliberations of the Board including the passage of motions and resolutions and the approval of governing decisions. Until approximately 1975, all Board sessions were considered closed. After that time, meetings were divided into open and closed sessions. In 2004, official meeting minutes began to be filed together with agenda support papers into docket packages. To view official meeting minutes from 2004 onwards, see series F-33-10 Meeting dockets.

Minute appendices and indexes

This series consists of indexes to the Board of Governors official minutes of regular meetings. The indexes are arranged chronologically. A list of all Members of the Board of Governors and details of each individual’s term; as well as a list of all Chancellors, Chairs of the Board, and Presidents from 1963-2000 are included at the beginning of the indexes.

Board reports

Series comprises 33 reports to the faculty of Simon Fraser University regarding actions taken by the Board of Governors. Also includes a progress report on the University Library.

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