Archives and Records Management Department

Identity area

Type of entity

Corporate body

Authorized form of name

Archives and Records Management Department

Parallel form(s) of name

    Standardized form(s) of name according to other rules

      Other form(s) of name

      • Archives Department (1978 - 1998)

      Identifiers for corporate bodies

      Description area

      Dates of existence

      1968 -

      History

      The University Archives acquires, preserves and makes available three categories of materials: (1) the official records of the University, including those created by the Board of Governors, Senate, University committees, faculties, departments and administrative offices; (2) materials documenting the wider University community; and (3) historical research collections that promote the teaching and research activities of the University.

      The Archives was established within the University Library in 1968 when librarian Liisa Fagerlund was appointed University Archivist on a half-time basis. She continued in this post until 1975 when she left the University. From 1975 to 1978, the Archives functioned within the Special Collections division of the Library. Archival duties were carried out by various library staff members. In 1978, the University Archives was established as a separate administrative unit outside of the Library. Donald Baird, recently retired as University Librarian, became University Archivist and held this position until his retirement in 1990. Jim Ross served as University Archivist from 1991 to 1993, and was succeeded by Ian Forsyth in 1994.

      When the Archives was a function of the University Library, the University Archivist reported to the University Librarian. When the Archives was established as a separate administrative unit, the University Archivist reported directly to the University President. The reporting structure changed in 1986 when the University Archivist reported to the Vice-President, Research/Information Systems; in 1990, when the University Archivist reported to the Associate Vice-President, Academic; and in 1996, when the University Archivist reported to the Registrar/Dean of Students.

      Places

      Legal status

      Functions, occupations and activities

      Mandates/sources of authority

      Internal structures/genealogy

      General context

      Relationships area

      Related entity

      Office of the Vice-President, Legal Affairs (2001 - )

      Identifier of related entity

      Category of relationship

      hierarchical

      Dates of relationship

      2001 -

      Description of relationship

      Archives and Records Management Department reports to Office of the Vice-President, Legal Affairs

      Related entity

      Student Services (1964 -)

      Identifier of related entity

      Category of relationship

      hierarchical

      Dates of relationship

      1996 - 2001

      Description of relationship

      Student Services supervises Archives and Records Management Department

      Related entity

      Office of the Associate Vice-President, Academic (1972 - )

      Identifier of related entity

      Category of relationship

      hierarchical

      Dates of relationship

      1990 - 1996

      Description of relationship

      Archives and Records Management Department reports to Office of the Associate Vice-President, Academic

      Related entity

      Office of the Vice-President, Research (1985 - )

      Identifier of related entity

      Category of relationship

      hierarchical

      Dates of relationship

      1986 - 1990

      Description of relationship

      Archives and Records Management Department reports to Office of the Vice-President, Research

      Related entity

      Office of the President (1965 - )

      Identifier of related entity

      Category of relationship

      hierarchical

      Dates of relationship

      1978 - 1986

      Description of relationship

      Archives and Records Management Department reports to Office of the President

      Related entity

      University Library (1965 - )

      Identifier of related entity

      Category of relationship

      hierarchical

      Dates of relationship

      1968 - 1978

      Description of relationship

      Archives and Records Management Department reports to University Library

      Related entity

      Baldwin, Paul E.

      Identifier of related entity

      Category of relationship

      associative

      Dates of relationship

      1993 - 1994

      Description of relationship

      Paul E. Baldwin officer of Archives and Records Management Department: Acting University Archivist

      Related entity

      Don Baird (29 January 1926 - 1 November 1994)

      Identifier of related entity

      Category of relationship

      associative

      Dates of relationship

      1978 - 1990

      Description of relationship

      Don Baird officer of Archives and Records Management Department: University Archivist

      Related entity

      Fagerlund, Liisa

      Identifier of related entity

      Category of relationship

      associative

      Dates of relationship

      1968 - 1975

      Description of relationship

      Liisa Fagerlund officer of Archives and Records Management Department: University Archivist

      Access points area

      Subject access points

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      Occupations

      Control area

      Authority record identifier

      Institution identifier

      Rules and/or conventions used

      Status

      Level of detail

      Dates of creation, revision and deletion

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          Maintenance notes