Series F-18-3 - Convocation recordings

Title and statement of responsibility area

Title proper

Convocation recordings

General material designation

  • Sound recordings
  • Moving images

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Title notes

  • Source of title proper: Title supplied by the archivist based on series contents.

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Issuing jurisdiction and denomination (philatelic)

Dates of creation area


  • 1967-2009 (Creation)

Physical description area

Physical description

ca. 200 sound recordings
ca. 300 moving images

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Scope and content

Series consists of audio and audio-visual recordings of SFU Convocation ceremonies. Formats include audiocassettes (sound recordings), VHS videotape and DVCam digital videotape. The series is arranged into three sub-series:

Notes area

Physical condition

Immediate source of acquisition


Language of material

  • English

Script of material

Location of originals

Availability of other formats

The Archives is in the process (as of January 2023) of digitizing its audio and audio-visual holdings. Some items may have been digitized but not yet fully processed (ingested to the digital preservation system with preservation and access copies generated). Consult the reference archivist for more information.

Restrictions on access

All files and items are open with no access restrictions.

Terms governing use, reproduction, and publication

Recordings are protected by copyright, and copyright ownership is mixed, with both SFU-owned and third-party copyrights.

For the audio recordings (sub-series 1), SFU was the maker of the recordings and owned a copyright in the materials (some copyrights may have expired). But copyright in the content of Convocation addresses belongs to the speaker, not SFU, and duration will be based on life of creator + 70 years.

For the video recordings (sub-series 2 and 3, copyright ownership in the recordings themselves is more uncertain. In the 1980s and 1990s, SFU contracted with Best Colour Video to produce Convocation videos and Best Colour retains the copyright. There is uncertainty as to when this arrangement came to an end, but it is likely that recordings from the 2000s on were shot by LIDC employees and SFU will own a copyright on this material. But as with the audio recordings, copyright in the content of Convocation addresses belongs to the speaker, not SFU, and duration will be based on life of creator + 70 years.

For more information, consult the reference archivist; see also the general note on mixed copyright ownership.

Finding aids

Uploaded finding aid

Associated materials

Photographs relating to Convocation will be found in series 1-4 in this fonds. For other materials relating to Convocation, see the Ceremonies and Events Office fonds (F-91); series F-91-3 contains the run of Convocation booklets.

SFU maintains a Convocation Video Gallery Archives page on its website and a Convocation playlist page on YouTube.

Related materials


No further accruals are expected. Future transfers of Convocation recordings will likely be made through University Communications and Marketing (F-61).

Physical description

Sound recordings (sub-series 1) comprise 193 audio cassettes and 35 1/4 inch audio tape reels. Moving images comprise 124 VHS videotapes, 6 Umatic tapes, 4 Betamax tapes and 67 dvds (sub-series 2); and 62 DVCam digital videotapes (sub-series 3).

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Dates of creation, revision and deletion

January 2023: series description revised and expanded.

Language of description

  • English

Script of description


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