Title and statement of responsibility area
Office of the Vice-President, Finance and Administration fonds
General material designation
Other title information
Title statements of responsibility
- Source of title proper: Title of the fonds is based on the name of the body.
Level of description
Edition statement of responsibility
Class of material specific details area
Statement of scale (cartographic)
Statement of projection (cartographic)
Statement of coordinates (cartographic)
Statement of scale (architectural)
Issuing jurisdiction and denomination (philatelic)
Dates of creation area
1966 - 1984 (Creation)
- Office of the Vice-President, Finance and Administration
Physical description area
5.38 m of textual records
Publisher's series area
Title proper of publisher's series
Parallel titles of publisher's series
Other title information of publisher's series
Statement of responsibility relating to publisher's series
Numbering within publisher's series
Note on publisher's series
Archival description area
Name of creator
The Office of Vice-President, Finance and Administration was originally established by the Board of Governors on 21 June 1968, under the title Vice-President, Administration. The general administration of the University was originally a function of the President, who by 1966 had delegated this responsibility to a senior administrator. This administrator oversaw a number of administrative units, including the Bursar, Registrar, General Services, Facility Planning, and the Library. In 1968, the Office of Vice-President, Administration was created, and was responsible for finance, physical plant and planning, purchasing, personnel, ancillary services, and athletics and recreation. Each of these units was headed by a director.
By 1981, responsibility for finance, including the office of Bursar, was moved to a newly created Executive Director of Finance, which by 1985 was renamed Vice-President, Finance and in 1988, Vice-President, Financial Services. Both the Vice-Presidents Administration and Financial Services reported directly to the President. In 1993, the two separate offices were rejoined to form the Office of Vice-President, Finance and Administration.
Scope and content
The fonds of the Vice-President, Finance and Administration consists of records made and received in the course of carrying out the general administration of the University. The activities documented include policy and procedures development; general supervision of units reporting to the Vice-President; participation in university committees; liaison with internal and external bodies such as the various faculties, employee associations and unions, other universities, associations, and municipalities; budget preparation; correspondence with various individuals and bodies; and speeches and engagements undertaken as a representative of the University. The types of documents include meeting agenda and minutes, correspondence, memoranda, reports, publications, and brochures.
Immediate source of acquisition
The records were transferred directly from the Office of the Vice-President, Administration.
Since their inception, the Offices of the Vice-President Finance and Administration and its predecessors have organized their records according to a file classification system. Following transfer to the Archives, however, the original order of the records was compromised by the re-arrangement carried out by the archivist. In the process of the initial archival arrangement, records were re-arranged into artificial record groups and series, borrowing titles from the original classification system.
This re-arrangement scheme created three separate record groups for the Offices of Vice-President Administration, Vice-President Finance, and Bursar. Within the Vice-President Administration record group, files were arranged into three broad categories: statutory authorities and the higher bodies such as the President and the Board of Governors to which the Vice-President reported; administrative departments reporting to the Vice-President, Administration; and external relations with persons and bodies both within the University and external to it. Committee records were removed and placed in an artificial subgroup titled "Vice-President's Committees." These records have now been re-integrated into the description in the series titled "Committees."
No attempt has been made to physically re-arrange records into their original order. The records of the once separate groups of Vice-President, Administration; Vice-President, Finance; and Bursar are now re-integrated into this description of the proper successor body. The titles given to series are derived from the original file index, except in the case of the series "Memoranda," which was originally titled "University."
Further accruals to the Archives will be arranged in conformity with the file classification system in place in the Vice-President Administration and Finance Office. New series numbers will be assigned on the basis of that classification system. Consult the archivist for further information.
Language of material
Script of material
Location of originals
Availability of other formats
Restrictions on access
Some files may contain personal or confidential information. Access to these files may be restricted as required by law. Files marked 'pending review' must be reviewed by an archivist prior to release, and as a result of the review access restrictions may apply. Please see the file lists and consult the archivist for more details.
Terms governing use, reproduction, and publication
File lists are available.
Consult the inventories to the fonds of the Office of the President (F-27), Board of Governors (F-33), and Facilities Management (F-11).
Additional material has been accessioned but not yet processed (as of September 2002: 3.67 m., 1970-1985). Please consult the archivist for information about using these materials; restrictions may apply. Further accruals are expected.
Standard number area
Subject access points
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Genre access points
Description record identifier
Rules or conventions
Level of detail
Dates of creation, revision and deletion
Finding aid prepared by Bruce Schinkelwitz, Ian Forsyth, Enid Britt, Kadimola Lomamba, Judith Thiessen (December 1997); updated by Richard Dancy (March 2000).
Updated by Enid Britt (July 2006).