Collection F-326 - Campus community SFU history collection

Title and statement of responsibility area

Title proper

Campus community SFU history collection

General material designation

  • Textual records
  • Photographic materials
  • Records in electronic form (born-digital)
  • Records in electronic form (digitized)
  • Artefacts

Parallel title

Other title information

Title statements of responsibility

Title notes

  • Source of title proper: collection title based on the group of donors who deposited material related to SFU history.

Level of description

Collection

Repository

Simon Fraser University Archives and Records Management Department

Reference code

F-326

Edition area

Edition statement

Edition statement of responsibility

Class of material specific details area

Statement of scale (cartographic)

Statement of projection (cartographic)

Statement of coordinates (cartographic)

Statement of scale (architectural)

Issuing jurisdiction and denomination (philatelic)

Dates of creation area

Date(s)

  • 1964-2020 (Creation)
    Creator
    Archives and Records Management Department

Physical description area

Physical description

Paper and analog materials:
25 cm of textual records and other materials

Born-digital materials:
0.50 MB of textual records

Digitized materials:
1.42 GB of textual records and photographic material

Publisher's series area

Title proper of publisher's series

Parallel titles of publisher's series

Other title information of publisher's series

Statement of responsibility relating to publisher's series

Numbering within publisher's series

Note on publisher's series

Archival description area

Name of creator

Archives and Records Management Department
(1968 -)

Administrative history

The University Archives acquires, preserves and makes available three categories of materials: (1) the official records of the University, including those created by the Board of Governors, Senate, University committees, faculties, departments and administrative offices; (2) materials documenting the wider University community; and (3) historical research collections that promote the teaching and research activities of the University.

The Archives was established within the University Library in 1968 when librarian Liisa Fagerlund was appointed University Archivist on a half-time basis. She continued in this post until 1975 when she left the University. From 1975 to 1978, the Archives functioned within the Special Collections division of the Library. Archival duties were carried out by various library staff members. In 1978, the University Archives was established as a separate administrative unit outside of the Library. Donald Baird, recently retired as University Librarian, became University Archivist and held this position until his retirement in 1990. Jim Ross served as University Archivist from 1991 to 1993, and was succeeded by Ian Forsyth in 1994.

When the Archives was a function of the University Library, the University Archivist reported to the University Librarian. When the Archives was established as a separate administrative unit, the University Archivist reported directly to the University President. The reporting structure changed in 1986 when the University Archivist reported to the Vice-President, Research/Information Systems; in 1990, when the University Archivist reported to the Associate Vice-President, Academic; and in 1996, when the University Archivist reported to the Registrar/Dean of Students.

Custodial history

The date of transfer and chain of custody varies with the donor of the records in each series. See the custodial history note at the series level for more information.

Scope and content

The University Archives regularly receives donations of material related to SFU history from members of the University community (e.g., alumni, former staff and faculty, members of the general public, etc.). These donations usually consist of a small number of files and/or items that either focus on a single subject or event, or form a more general collection of material accumulated through a donors' connection to SFU.

When the Archives first started acquiring these types of materials, individual collections were created and named after the donor(s) (e.g., Mr. and Mrs. X SFU history collection). Very quickly, the Archives had several small collections on SFU history spread across its holdings, which it made it difficult for researchers to search and identify such similar groups of records. As a way to make these collections more accessible, the Archives decided to group them together under the umbrella of this collection, with a series created for each donation to preserve the chain of custody.

A description of the activities and and topics documented in the collection can be found in the scope and content note at each series level.

The collection has been arranged into 8 series that consist of material received from separate donors:

  • Gene Waddell SFU architecture manuscript (series 1)
  • Carolyn Hegberg SFU history collection (series 2)
  • Kersti Krug SFU staff experience article (series 3)
  • Sally and John Pankratz SFU Athletics collection (series 4)
  • Breaks Bros. Construction Ltd. SFU construction collection (series 5)
  • Helena Turner SFU charter student colloquium collection (series 6)
  • Bob and Donelda Wilson SFU Sports Car Club collection (series 7)
  • Koenraad Kuiper graduate student mailbox collection (series 8)

Notes area

Physical condition

Immediate source of acquisition

Arrangement

Where apparent, original order was maintained; arrangement was provided by the archivist for records with no existing order. See the arrangement note at the series level for more information.

The collection has been arranged into 8 series that go in order of the date of acquisition (e.g., series 1 is the earliest acquisition in the collection, and series 8 is the most recent).

Language of material

  • English

Script of material

    Location of originals

    Availability of other formats

    For born-digital records, the Archives' practice is to retain the materials in their original file formats and create normalized copies in designated access and preservation formats. Decisions on individual formats are codified in the Archives' Format Policy Registry (FPR). Typically the Archives will provide access via the designated access format, but it can provide copies in the original or preservation formats on request.

    Digitized and born-digital materials may or may not be directly available from the associated description in SFU AtoM, depending on access or copyright restrictions. Materials not directly available online may be delivered by off-line methods. Consult the reference archivist for more information about access to offline digital materials.

    Restrictions on access

    All files and items in the collection are open with no restrictions.

    Terms governing use, reproduction, and publication

    The records in the collection are subject to copyright, but copyright ownership is mixed. See the terms governing use, reproduction, and publication note at the series level for more information.

    Finding aids

    Generated finding aid

    f-326.pdf

    Associated materials

    Other records relating to SFU history can be found throughout the Archives' holdings. Popular fonds and collections to use as starting points on SFU history are linked to below under the related materials note.

    Related materials

    Accruals

    Further accruals are expected.

    Alternative identifier(s)

    Standard number

    Standard number

    Access points

    Subject access points

    Place access points

    Name access points

    Genre access points

    Control area

    Description record identifier

    Institution identifier

    Rules or conventions

    RAD July 2008 edition.

    Status

    Level of detail

    Dates of creation, revision and deletion

    July 2022: first arrangement and description completed (Matthew Lively).

    Language of description

    • English

    Script of description

      Sources

      Accession area