Fonds F-51 - Archives and Records Management Department fonds

Title and statement of responsibility area

Title proper

Archives and Records Management Department fonds

General material designation

  • Photographic materials
  • Textual records

Parallel title

Other title information

Title statements of responsibility

Title notes

  • Source of title proper: Title based on provenance.

Level of description

Fonds

Reference code

F-51

Edition area

Edition statement

Edition statement of responsibility

Class of material specific details area

Statement of scale (cartographic)

Statement of projection (cartographic)

Statement of coordinates (cartographic)

Statement of scale (architectural)

Issuing jurisdiction and denomination (philatelic)

Dates of creation area

Date(s)

  • 1963 - 1999 (Creation)
    Creator
    Archives and Records Management Department

Physical description area

Physical description

1.75 m of textual records
244 photographs : negative prints
26 photographs : contact sheets

Publisher's series area

Title proper of publisher's series

Parallel titles of publisher's series

Other title information of publisher's series

Statement of responsibility relating to publisher's series

Numbering within publisher's series

Note on publisher's series

Archival description area

Name of creator

(1968 -)

Administrative history

The University Archives acquires, preserves and makes available three categories of materials: (1) the official records of the University, including those created by the Board of Governors, Senate, University committees, faculties, departments and administrative offices; (2) materials documenting the wider University community; and (3) historical research collections that promote the teaching and research activities of the University.

The Archives was established within the University Library in 1968 when librarian Liisa Fagerlund was appointed University Archivist on a half-time basis. She continued in this post until 1975 when she left the University. From 1975 to 1978, the Archives functioned within the Special Collections division of the Library. Archival duties were carried out by various library staff members. In 1978, the University Archives was established as a separate administrative unit outside of the Library. Donald Baird, recently retired as University Librarian, became University Archivist and held this position until his retirement in 1990. Jim Ross served as University Archivist from 1991 to 1993, and was succeeded by Ian Forsyth in 1994.

When the Archives was a function of the University Library, the University Archivist reported to the University Librarian. When the Archives was established as a separate administrative unit, the University Archivist reported directly to the University President. The reporting structure changed in 1986 when the University Archivist reported to the Vice-President, Research/Information Systems; in 1990, when the University Archivist reported to the Associate Vice-President, Academic; and in 1996, when the University Archivist reported to the Registrar/Dean of Students.

Custodial history

Scope and content

The fonds consists of records arising from the activities of the University Archives. Fonds includes correspondence, memoranda, reports, classification and description records, Archives and Records Management Advisory Committee records, and materials arising from special projects and conferences.

Notes area

Physical condition

Immediate source of acquisition

Arrangement

Language of material

    Script of material

      Location of originals

      Availability of other formats

      Restrictions on access

      Some files may contain personal or confidential information. Access to these files may be restricted as required by law. Files marked 'pending review' must be reviewed by an archivist prior to release, and as a result of the review access restrictions may apply. Please see the file lists and consult the archivist for more details.

      Terms governing use, reproduction, and publication

      Finding aids

      Series descriptions, subseries descriptions, and file lists are available.

      Finding aid

      Associated materials

      Related materials

      Accruals

      Additional material has been accessioned but not yet processed (as of September 2002: 67 cm., 1992-1995). Please consult the archivist for information about using these materials; restrictions may apply. Further accruals are expected.

      General note

      PHYSICAL DESCRIPTION: 244 photographs (negative prints)/26 photographs (contact sheets) located in F-51-7-0-0-1, F-51-7-0-0-2, F-51-7-0-0-3

      Alternative identifier(s)

      Standard number

      Standard number

      Access points

      Subject access points

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      Control area

      Description record identifier

      Institution identifier

      Rules or conventions

      Status

      Revised

      Level of detail

      Full

      Dates of creation, revision and deletion

      Finding aid prepared by Caitlin Webster, Frances Fournier, Ian Forsyth, Enid Britt, Sarah Cooper (January 1998); updated by Richard Dancy (March 2000).

      Updated by Enid Britt (July 2006).

      Language of description

        Script of description

          Sources

          Accession area