Title and statement of responsibility area
Title proper
Office of the Registrar fonds
General material designation
Parallel title
Other title information
Title statements of responsibility
Title notes
- Source of title proper: Title of the fonds is based on its provenance.
Level of description
Fonds
Reference code
Edition area
Edition statement
Edition statement of responsibility
Class of material specific details area
Statement of scale (cartographic)
Statement of projection (cartographic)
Statement of coordinates (cartographic)
Statement of scale (architectural)
Issuing jurisdiction and denomination (philatelic)
Dates of creation area
Date(s)
-
1965 - 2009, predominant 1965 - 1992 (Creation)
- Creator
- Registrar's Office
- Note
- Post-1992 records consist of publications sent annually to the Archives (Calendars, exam timetables).
Physical description area
Physical description
4.7 m of textual records
2 moving images
Publisher's series area
Title proper of publisher's series
Parallel titles of publisher's series
Other title information of publisher's series
Statement of responsibility relating to publisher's series
Numbering within publisher's series
Note on publisher's series
Archival description area
Name of creator
Administrative history
The University Act provides for a registrar to "keep the records and perform the duties that the board or senate may require." It also states that the registrar "is the secretary of convocation, the senate and of each of the faculties, but has no right to vote as such." The Office of the Registrar is now part of the Office of Student Services.
Chief officers:
- Norman Barton, Registrar, 1965
- Lolita Wilson, Acting Registrar, 1965
- D.P. Robertson, Registrar, 1965-1968
- Harry M. Evans, Registrar, 1968-1984
- Ron Heath, Registrar, 1984-1996
- Ron Heath, Registrar / Dean of Student Serivces, 1996-2006
- Nello Angerilli (Associate Vice-President, Students and International), Acting Registrar, 2006-2007
- Kate Ross, Registrar, 2007-2013
- Tim Rahilly (Associate Vice-President, Students), Acting Registrar, 2013-2014
- Mark Walker, Registrar and Executive Director, Student Enrollment, 2014-2016
- Rummana Khan Hemani, Registrar and Executive Director, Student Enrollment, 2016-
Custodial history
Scope and content
The fonds consists of five series. Series 1 contains material sent to Registrar Harry Evans from 1969-1970 regarding the crisis in the Department of Political Science Sociology, and Anthropology. Series 2 consists of five subject files concerning topics of interest to Registrars D.P. Robertson and Harry Evans. Series 3 contains records from the Academic Advice Centre. Series 4 contains records from Financial Aid. Series 5 contains publications produced by the Registrar's Office. Records include correspondence, press releases, newspapers, committee lists and terms of reference, minutes, reports, statistics, policies, organization charts, manuals, notes, and other documents. Also includes registrar's publications, such as admissions information booklets, timetables, and calendars.
Notes area
Physical condition
Immediate source of acquisition
The buik of the records was transferred by the Registrar's Office to the University Records Centre around 1992. This material was appraised and scheduled by the Archives in 1994 and formally accessioned in 1998 and 1999. Record post-dating 1992 consists of publications (e.g. annual Calendar). This material is typically sent annually to the Archives as it is produced.
Arrangement
Series 1 was kept in the order received. Series 2 was arranged by the archivist. Other series were arranged by the archivist or placed in chronological order.
Language of material
Script of material
Location of originals
Availability of other formats
Restrictions on access
The fonds includes records containing personal information. Access to these files is restricted in accordance with the provisions of British Columbia's Freedom of Information and Protection of Privacy Act (RSBC 1996 c. 165). Files marked "pending review" must be reviewed by an archivist prior to release, and as a result of the review some files may be restricted in accordance with the FOI/POP Act. Please see the file lists and consult the archivist for more details.
Terms governing use, reproduction, and publication
Finding aids
File list is available.
Finding aid
Associated materials
The relationship between the Registrar's Office and the larger Student Services portfolio is complex and has taken varied forms over time. For the records of Student Services and its various sub-units, see fonds F-107, Student Services fonds.
Accruals
As of Nov 2017, ca. 2 m of additional material has been accessioned but not yet processed. Please consult the archivist for information about using these materials; restrictions may apply. Further accruals are expected.
Physical description
Digital materials (digitized copies of academic calendars) are in sub-series F-85-5-6. Digitized video is in F-85-5-1-0-12-1.
Alternative identifier(s)
Standard number area
Standard number
Access points
Subject access points
Place access points
Name access points
- Heath, Ron (Subject)
- Evans, Harry M. (Subject)
- Robertson, D. P. (Subject)
- Barton, Norman (Subject)
- Wilson, Lolita (Subject)
- Ross, Kate (Subject)
- Angerilli, Nello (Subject)
- Rahilly, Tim (Subject)
- Walker, Mark (Subject)
- Khan Hemani, Rummana (Subject)
Genre access points
Control area
Description record identifier
Institution identifier
Rules or conventions
Status
Revised
Level of detail
Full
Dates of creation, revision and deletion
Jan 2001: Finding aid prepared (FF, EB).
Jun 2003: Revised (FF, EB).
Nov 2004, Mar 2005, Nov 2005, Nov 2006, Oct 2007, May 2009: Updated with accruals to academic calendars (FF, RD).
Nov 2017: Digitized academic calendars uploaded and described; sub-series F-85-5-3 retired, superseded by F-85-5-6 (RD).