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Archival description
Student Services fonds
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Director of Student Services

Series consists of records relating to William (Bill) Stewart's work as the Director of Student Services and includes financial planning and budgets for Student Services departments; correspondence with the university community regarding student issues; participation on university committees; and records regarding projects and functions organized for the campus student population. Activities documented include liaison with individual student services including the Chaplain's Office, Counselling Service, Daycare Centre, Food Services, International Office, Health Services, Residences, Traffic and Security, Financial Aid, the Canada Employment Centre, and the Reading and Study Centre. Records include correspondence and working papers, financial statements and budgets, agendas and minutes, reports and statistics, newspaper clippings, contracts, photographs and publications including newsletters, brochures and posters.

Publications

Series consists of records relating to publications produced by Student Services departments and programs. Records include student handbooks, various departmental pamphlets, University Services Newsletters, and a university orientation package for 1979-1980.

Dean of Student Affairs

Series consists of records relating to Lolita Wilson's work as Dean of Student Affairs. Activities documented include correspondence with members of the university community, external organizations including the Association of Universities and Colleges of Canada and the Canadian Association of University Teachers, and with other Canadian universities and colleges; student orientation and surveys; admission and grading policies and procedures; budget planning; participation on university committees and national associations; and liaison with student services including Residence and Housing, Counselling Services, Health Services, Reading and Study Services, Chaplaincy, and Daycare. Also included are records relating to clubs, activities, and projects of the Simon Fraser Student Society. Records include correspondence and working papers, financial statements, reports, agendas and minutes, statistics and annual reports, press releases and publications.

Director of University Services

Series consists of records relating to Stephen Stratton's work as Director of University Services. Activities documented include new student orientation; wheelchair students on campus; participation on the Deans Fees Committee; projects including visits to local high schools and student placement; a proposal for integration of Financial Aid and the Resources Office; studies on student attrition and withdrawals; and liaison with student services including Day Care, Health Services, Counselling, and the Simon Fraser Student Society. Records include correspondence and working papers, reports, minutes and statistics.

University Committees

Sub-series consists of records relating to Bill Stewart's participation on the Board of Governors, CACUSS and on university committees. Records include correspondence and working papers, agendas and minutes, reports and publications.

General Correspondence

Sub-series consists of records relating to the Dean's development and administration of student services on campus and includes correspondence with members of the university community including the President, Vice-President Administration, Vice-President Academic, faculty, and student services staff; correspondence with external organizations including the YWCA, Workman's Compensation Board, Selkirk College, Capilano College, Union Theological College, and the University of Lethbridge; student surveys and interviews; admissions policies and grading procedures; student orientation; development of the anti-calendar; budgets; a proposal for a division of University Services; and a Vancouver Life magazine article on mature students at SFU. Records include correspondence and working papers, meeting agendas and minutes, financial statements, reports, and publications.

Student Services

Sub-series consists of records relating to the operation and daily administration of Student Services on campus and includes Dean's correspondence with student services offices, members of the university community, and external organizations; planning documents, staff memoranda; and project proposals. Records include correspondence and working papers, agendas and minutes, annual reports, and financial statements.

Simon Fraser Student Society

Sub-series consists of records relating to the Dean's interaction with the Simon Fraser Student Society and includes funding proposals for Student Society-led activities; policy development; and correspondence with campus organizations including the Phrateres Club, the United Nations Association, Debating Society, Physics Club, Sports Car Club, C.K.S.F. Radio, Outdoor Club, and the International Association Club. Records include correspondence and working papers, publications, press releases, reports and financial statements.

Committees and Associations

Sub-series consists of records relating to the Dean's participation on various campus committees and membership in professional associations. For the complete list of committees and associations, see Access Points below. Records include correspondence and working papers, agendas and minutes, reports and publications.

Finance

Sub-series consists of records relating to the funding of the Student Services department and the programs it administers. Records include correspondence and working papers, budgets and financial summaries.

Student Services Departments

Sub-series consists of records relating to the operation and daily administration of Student Services Departments on campus and includes Dean's correspondence with student services departments, members of the university community, and external organizations; planning documents, staff memoranda; annual reports; and project proposals. Records include correspondence and working papers, agendas and minutes, reports, and financial statements.

Students

Sub-series consists of records relating to the administration and support of students and organizations on campus and includes documents about student employment; rotunda use and renovation; the C.K.S.F. radio station; student profile studies and surveys; exit interviews; student handbooks; and the readmission of students via the special semester project. Also included is Stewart's correspondence with the Student Society, The Peak, and the Women's Centre. Records include correspondence and working papers, reports, financial statements, architectural plans, and publications.

Projects and Functions

Sub-series consists of records relating to projects and functions carried out by Student Services. and includes correspondence with the campus community and external organizations. Activities documented include production of student handbooks; campus open house planning and anniversary events and orientation packages; student surveys and parent newsletters. Specific projects include developing campus services for handicapped and learning disabled students; the Futures program for high school students; administration of the Nightline crisis counselling service; overseeing the Leadership Development program along with related workshops and conferences; support for university choirs; policy and program development for the Alcohol and Drug Program and the sexual harassment prevention program; administration of the Work Study and Youth Employment Programs; and Stewart's membership on the Diamond Club Executive. Also included are records relating to the Interactive Videodisc Career Planning Project; the Challenge Program; and the University Centre Building and Food Services. Records include correspondence and working papers, agendas and minutes, budgets, reports, publications, and photographs.

University Correspondence

Sub-series consists of records relating to daily correspondence with the university community and includes union notices, salary and position negotiations, strike correspondence, policies and procedures, "AUCE 2 News Bulletins" and "Bulletin Board," information brochures, and a copy of the contract "Articles of Agreement between SFU and the Association of University and College Employees, Local 2." Also included are student and alumni questionnaires and survey statistics. Records include correspondence and working papers, agendas and minutes, reports, surveys, contracts, newsletters, and publications.

General

Sub-sub-series consists of records relating to general topics relating to Student Services Departments and includes correspondence with members of the university community. Activities documented include administration of Futures and the Management by Objectives programs and review of Student Services. Records include correspondence and working papers, minutes and reports.

International Office

Sub-sub-series consists of records relating to the daily administration of the International Office on campus and includes correspondence between the Office and university community regarding international students. Activities documented include development of orientation, counselling and programs for international students; space and funding proposals; International Club newsletters; student refugee profiles; conference and seminar information; and the document "Report of the Task Force on International Students at Simon Fraser University." Also included are records relating to SFU's involvement with the World University Service of Canada (W.U.S.C.) and the Canadian Bureau for International Education (C.B.I.E.). Records include correspondence and working papers, agendas and minutes, reports, financial statements, contracts, and publications.

Residences

Sub-sub-series consists of records relating to the daily administration of residences on campus and includes housing reports and student residence proposals; residence rental contracts; new residences planning documents; policies and procedures; and correspondence with students in residence, the City of Burnaby, the Tenant's Association, Residence Policy Committee, Residence Appeals Committee, Residence and Housing External Review Committee, and the Budget Committee. Also documented are issues related to residence staffing, living restrictions, campus parking, security and renovations, rental increases, student complaints, and publications produced by Residences about campus and off-campus housing. Records include correspondence and working papers, agendas and minutes, reports, financial statements, budgets, contracts, architectural plans and publications.

Traffic and Security

Sub-sub-series consists of records relating to the daily administration of Traffic and Security on campus and includes security reports; campus crime statistics; parking fines and the sale of parking spaces; correspondence with the campus community; policies and procedures; the campus security contract; and student submissions to a parking contest. Records include correspondence and working papers, contracts, reports, and statistics.

Financial Aid

Sub-sub-series consists of records relating to the daily administration of the Financial Aid Office on campus and includes correspondence with students, clubs, and government organizations regarding funding, staff positions and program development; budgets, policies and procedures; adjudication documents regarding scholarships, awards, bursaries and emergency loans to students; and reports from the Senate Committee on Scholarships, Awards and Bursaries and the University Review Committee on Financial Aid. Records include correspondence and working papers, financial statements, statistics, reports, and newspaper clippings.

Leadership Development Program

Sub-sub-series consists of records relating to the administration of the Leadership Development Program and includes workshop and retreat planning documents and photos; correspondence with student leaders and members of the university community; program interviews, evaluations and reports; a Student Leader Handbook; copies of "Leader's Digest" and "Class Quarterly" newsletters; minutes of the Recruiting Committee; organization documents about SPLASH conferences; and draft budgets. Records include correspondence and working papers, agendas and minutes, reports, financial statements, photographs, and publications.

Alcohol and Drug Program

Sub-sub-series consists of records relating to the administration of the Alcohol and Drug Program on campus and includes correspondence with members of the university community and external organizations regarding alcohol and drug issues; drug and alcohol information pamphlets; polices and procedures regarding alcohol management on campus; minutes from the Alcohol/Security and Alcohol Policy Committees; security reports regarding alcohol and drug offenses on campus; and Bill Stewart's documents as a member of the Advocacy Committee with the Alcohol-Drug Education Service of Vancouver. Records include correspondence and working papers, agendas and minutes, reports, and publications.

Work Study Program

Sub-sub-series consists of records relating to the administration of the Work Study Program and includes correspondence with the university community, student participants, the provincial government and AUCE 2; student concerns regarding the program; project applications; salary policy and procedures; a copy of the 1982/1983 Statement of Agreement; the 1982/1983 Work-Study Manual; project reports; and budget papers. Records include correspondence and working papers, financial statements, and newspaper articles.

Sexual Harassment

Sub-sub-series consists of records relating to the administration and development of sexual harassment policies and women's safety programs on campus and includes correspondence with the campus community; funding requests; minutes of the Sexual/Physical Assault Committee, the Sexual Harassment Committee and the Sexual Harassment Policy Committee; campus incident reports; university responsibilities regarding sexual harassment; sexual harassment policies; and newspaper articles. Records include correspondence and working papers, agendas and minutes, reports, and publications.

Residences and Housing

Sub-sub-series consists of records relating to the daily administration of Residences and Housing and includes Dean's correspondence with the Residence Coordinator and campus residents regarding play areas for children, parking, food services, and housing repairs; student rental inquiries; housing and transportation surveys; fee and rental agreements; and research into off-campus student housing. Also documented are the minutes of the Board of Governors Special Housing Committee, the Residence Committee, the Tenants' Association, the Residence Planning and Policy Committee, and the President's Committee of University Residences. Records include correspondence and working papers, agendas and minutes, reports, and financial statements.

Chaplaincy

Sub-sub-series consists of records relating to the daily administration of the Chaplaincy on campus and includes Dean's correspondence with religious representatives on and off campus; planning for the "Festival of Religion and the Arts" hosted by the Chaplaincy Office; chaplaincy denomination statistics; and an interview between the Acting Chairman of the Chaplaincy and the Peak. Records include correspondence and working papers, reports, news releases, and statistics.

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