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Archival description
Office of the Vice-President, Academic and Provost fonds Sub-sub-series
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Vice-President, Academic - general

Sub-sub-series consists of records filed under the "general" classification category or under a short-lived classification code and which relate to the functions and activities of the Office of the Vice-President, Academic, and which were. Activities and topics documented include the search for a Vice-President (1968-1970) and the appointment of the Associate Vice-President (1975); correspondence with external individuals and organizations (inlcuding some correspondence relating to purely personal matters of the Vice-President); the organization and administration of the VP Academic's office, and staff relations; university policy development, strategic planning, re-organization, budget allocation, the report of the Financial Resources Task Force (1981), and planning for the Fraser Valley (1989-1991); legal advice; and meetings with Vice-Presidenst, Academic from other universities. Records include correspondence, policies, reports, job descriptions, invitations, contracts and agreements, and legal services invoices and advice.

Dean of Student Services / Registrar - general

Sub-sub-series consists of the Vice-President, Academic's correspondence with, related to, or copied from the Registrar / Dean of Student Services and units that reported to the Registrar, including Financial Aid and Admissions. Activities and topics documented include enrolment, admissions, registration procedures, high-school liaison, and student recruitment; grading policy, class scheduling, calendar revisions; office reorganization and staff relations; the telephone registration project (1990-1991); and development of student information systems, including a systems plan (1980), the design and implementation of the SIMON database (1986), and planning (from 1996) for the replacement / migration of SIMON. Records inlcude correspondence, reports, job description, technical specifications and planning documents.

Personal correspondence

Sub-sub-series consists of correspondence reflecting the personal and professional interests of the Vice-President, Academic as opposed to business correspondence arising from the duties of the office. The series begins with correspondence of the first acting Vice-Presidents (R.R. Haering and L. Srivastava), but primarily covers the tenure of Brian G. Wilson and includes his correspondence with colleagues, students, and professional bodies, and relating to his academic interests in astronomy. Records consists of correspondence and some essays and papers. After 1977, the file classification plan did not distinguish between "general" and "personal" correspondence; for the personal correspondence of Wilson's successor, see series F-200-2-1-1 "Vice-President, Academic - general."

Library - general

Sub-sub-series consists of the Vice-President, Academic's correspondence with, related to, or copied from the University Librarian during the periods when the Library reported to the VP Academic or Associate VP Academic (1970-1985; 1990-1994). Activities and topics documented include policy development; evolution of the administrative structure, including the Library's development plan (1970) and re-organization of library management (1985); meetings of the Library Management Group (after 1992); external reviews, including a departmental review (1973-1974), review by the President's Advisory Committee on the Library (1984), and the Library Review Committee (1991-1992); library budget and funding; acquisitions and collections policy, including a survey of holdings for the Fine and Performing Arts (1981) and a questionnaire study (1982); cooperation with other libraries, including the "college processing" project of the early 1970s; and information technology systems planning and implementation. Records include correspondence, reports, budgets, meeting minutes of the Library Management Group (LMG), legal advice, and inventories.

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