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Archival description
Simon Fraser University Archives and Records Management Department Technical University of British Columbia fonds Sub-series
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TechBC historical files

Sub-series consists of records maintained by the Office of the President for historical purposes. Activities, events and topics documented include the establishment and development of TechBC; the Fraser Valley University Society's role in the creation of TechBC; opening of the University; the political and educational climate surrounding the University's development; the President's daily activities; program and services development; funding; and television and radio interviews. Records include Internal Planning Reports produced in 1996 and 1997 to facilitate the planning of the University. Records include reports and proposals; correspondence; brochures; calendars; minutes and agendas; presentations; course outlines; working papers; notes; day calendar; certificate of incorporation; and videocassettes, audiocassettes, and artifacts.

Budget planning files

Sub-series consists of records relating to Tech BC budget preparation. Activities, events and topics documented include salary and budget determination; government funding; project statements; and meetings of the University Budget Committee and the Budget and Finance Committee. Records include budgets and financial statements; reports; working papers; minutes and supporting papers; and correspondence.

Committees of the Board records

Sub-series consists of records relating to Board of Governors committees. Activities, events and topics documented include committee meetings and membership, as well as the specific activities and responsibilities of each committee. Records include terms of reference and membership lists; agendas, minutes, and supporting papers; correspondence and reports; budgets and financial statements; press releases; and contracts.

Administration records

Sub-series consists of records relating to the general administration of the University and the development of its programs, services, and physical presence. Records include correspondence; reports, position papers, briefs, and working papers; minutes, terms of reference, and supporting papers; agreements; financial reports; promotional material; architectural drawings; legislation; lists; and reference material.

Financial records

Sub-series consists of records relating to the financial resources of the University. Activities documented include audits, and the preparation of budgets and business plans. Records include financial reports, such as audits and budgets, and business plans

Contract researcher files

Sub-series consists of records compiled and created by a contract researcher hired by the Office of the President. Includes files of documents relating to the Fraser Valley University Society and TechBC, compiled by the researcher to write a history of TechBC and to create an Archives for the University. Records also include working papers and drafts of the "History of the Technical University of British Columbia" and an inventory of Fraser Valley University Society records in TechBC's custody. The sub-series also includes records relating to research performed concerning applied science and research programs; proposed partnerships with corporations, industry, BCIT and Simon Fraser University; and other reports relating to the development of the University. Records include reports; correspondence; working papers and notes; minutes; promotional material, brochures, newspaper articles and press releases; and legislation. Records include both photocopies and originals.

Early governance records

Sub-series consists of records relating to Sheehan's participation as a member of the Interim Planning Council (IPC) and the Interim Governing Board (IGB) for TechBC. Includes reference files created by Sheehan relating to the activities of the Fraser Valley University Society. Activities, events and topics documented include the Fraser Valley University Society's role in the establishment of the University; meetings of the IPC and IGB; the development of TechBC's mission, mandate, and establishing legislation; the planning of academic programs, university governance, and facilities; budget development and acquisition of government funding; policy development; establishment of campus location; hiring of faculty; liaison with the Provincial Government, including the Ministry of Education, Skills and Training and Surrey MLAs; the CAUT boycott; public relations activities carried out on behalf of TechBC; as well as biographical and other information regarding IPC members. Records include minutes, agendas, and supporting papers; correpondence; articles and press releases; reports; budgets and financial statements; constitutions, bylaws and legislation; biographical material; and photographs.

President's Office files

Sub-series consists of records relating to the position and activities of the President of TechBC. Activities, events and topics documented include Presidential recruiting and compensation; speeches made by the President, President's Annual Reports; activities of the President's Executive Advisory Committee (PEAC); and Vice-Presidential duties, objectives and activities. Records include correspondence; reports, papers, speeches and presentations; minutes, agendas and supporting documents; annual reports; and contracts.

Systems support records

Sub-series consists of records relating to the development of computer, internet, telecommunications, information technology, and administrative systems and networks at TechBC. Includes records documenting the activities of the TechBC Systems Planning and Development Advisory Committee (SPDAC) and University participation in the BCNet Society. Records include correspondence; reports, proposals, briefs, and presentations; minutes, agendas, and supporting papers; newspaper articles; and reference material.

Academic issues records

Sub-series consists of records relating to TechBC's establishment and development of academic and research programs; policies and procedures; and collaboration with external research, science and technology based organizations. Records include reports, proposals and business plans; correspondence; minutes, agendas, and supporting papers; agreements; applications and requests for proposals; program outlines; terms of reference; presentations; booklets, brochures, and promotional material; annual reports; notes; and press releases.

Administrative files

Sub-series consists of administrative files relating to the composition and activities of the Board of Governors. Activities, events and topics documented include Board duties, responsibilities, and elections; appointments to the Board; Board member biographical information and photographs; hiring of the first President; the President's reports to the Board; the Committee of the Whole Discussion on Assessment of the President; correspondence and relations with the Ministry of Advanced Education, Training and Technology; early University planning; and the announcement and construction of the Surrey City Centre site. Records include correspondence, reports, subject files, reference manuals, policy statements, presentations, and photographs.

Community relations records

Sub-series consists of records relating to community and public relations activities of the University and its Community Relations Department. Activities, events and topics documented include community relations and awareness, including participation in community events and activities, media relations, communications strategies, campus development, special events, and student recruitment. Records include press releases and newspaper articles; promotional material; interviews, speeches, and presentations; reports; videos; and photographs.

President's historical files

Sub-series consists of records selected by the President as historically significant to TechBC. Activities, events and topics documented include activities of the Interim Planning Council and the Interim Governing Board; the dispute over tenure with the Canadian Association of University Teachers (CAUT); historical milestones in the development of the University; the determination of its location; partnerships formed with private corporations, post-secondary institutions, and other organizations; the search for the first President and CEO; Executive, staff and other meetings; presentations and talks given by the President to external groups; Core Services Review of TechBC; and the University's participation in the BC High Technology Strategy. Records include correspondence; reports; minutes; booklets, brochures, promotional material, newspaper articles, and press releases; academic calendars; presentations; financial records; lists; photographs; compact disk; and legislation.

Fundraising records

Sub-series consists of records relating to fundraising activities for TechBC carried out by the Fraser Valley University Society and the Technical University of British Columbia Foundation. Activities, events and topics documented include the Fraser Valley University Society's involvement in raising funds for the new university, special fundraising events, and the development of the Foundation. Records include minutes and supporting papers; correspondence; reports; financial statements; press releases; transcripts of speeches; lists; invitations; and a constitution.

Human resources records

Sub-series consists of records relating to staff and faculty positions at the Technical University of British Columbia. Activities, events and topics documented include the recruiting, hiring and training of staff and faculty; terms of employment, job duties and responsibilities; goals and accomplishments of senior faculty members; contracting of Human Resources consultants; performance management; and the activities of the University's Pension Committee. Records include personnel files; job descriptions; contracts and letters of appointment; minutes and supporting papers; correspondence and memoranda; lists; reports and manuals; and notes.

Information services records

Sub-series consists of articles relating to the Technical University of British Columbia. Events and topics documented include government support of TechBC, campus construction, particularly with regard to the ICBC partnership, programs of study offered by TechBC, University faculty and staff, and the political atmosphere surrounding the University. Records include copies of newspaper and journal articles.

Legal records

Sub-series consists of legal records of TechBC. Includes records documenting legal advice obtained by TechBC for various reasons, including the Canadian Association of University Teachers (CAUT) boycott of TechBC; student-faculty relations; the development of Bill 30; TechBC policy development; agreements with other universities; and intellectual property, trademarks, copyright, and Freedom of Information legislation issues. Includes also records pertaining to financial audits, property leases, and insurance. Records include correspondence; reports and policies; agreements; financial statements; terms of reference; legislation, constitutions and bylaws; and articles.

Liaison records

Sub-series consists of records relating to TechBC's collaboration and liaison with other universities and colleges; municipal, provincial and federal governments; external organizations, associations, councils, and committees; and the community. Records include correspondence; reports, proposals, papers, and briefing notes; minutes and supporting papers; booklets, promotional and conference material, event notices, and invitations; presentations; newspaper articles, press releases, and newsletters; financial statements and grant applications; contracts; and notes.