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Archival description
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Logbooks

Series comprises records created by Women's Centre staff to document day-to-day operations, staff activities and messages, and women's use of the Centre's facilities. Records include logbooks (1979-1992) containing daily entries by staff recording work completed, messages, phone calls, proposals, comments and opinions, and occasional correspondence; daily work reports (1984-1986) tabulating the number of phone calls and drop-ins by category; mail logs (1991) registering incoming and outgoing mail; phone logs (1991); and sign-in books (1988-1992) signed by women using the Centre, recording name, date, purpose or other comments relating to the visit.

Organization records

Series consists of records relating to the evolution of the Women's Centre as an organization. Activities documented include the development of Centre policies, procedures and organizational structure; meetings of the Women's Centre Steering Committee, the Women's Centre Collective and the Women's Centre Board; and participation of the Women's Centre Coordinator in Simon Fraser Student Society (SFSS) staff meetings. Records consist of agendas, minutes, correspondence, proposals, reports, and handbooks.

Faculty records

Series consists of the Faculty personnel files for individual faculty members. Series includes curriculum vitas, letters of appointment, and correspondence about hiring, promotion, and awarding of tenure.

Dean's administrative records and correspondence

Series consists of records relating to the administration of the Faculty of Science and includes minutes from the Faculty of Science meetings and Faculty of Science Chairmen's meetings; the Dean's correspondence with faculty departments, the B.C. Science Council, the University Research Park, TRIUMF, the University College of the Fraser Valley, the Eastern Islands University Development Project, and the Western Canadian Universities Marine Biology Society. It also contains correspondence with research institutes including the Theoretical Science Institute, the Institute for Energy, the Institute for Aquaculture Research, the Applied Mathematics Institute, and the Environmental Science Research Institute. Also included are departmental reviews and annual reports; the development of faculty policies, procedures, and curriculum guidelines; NSERC grant proposals and National Research Council awards and applications; and records on the construction of campus buildings including the South Science Building and drawings for the Science Complex.

Records include correspondence, working papers, reports, meeting agendas and minutes, grant applications, and bound architectural drawings.

SFU correspondence and subject files

While still a faculty member at UBC, Baker became one of the chief contributors to John B. Macdonald's report, Higher Education in British Columbia and a Plan for the Future. This report led directly to the government's decision to establish a second university (SFU) in the Lower Mainland. Baker also served on the provincial Academic Board for Higher Education, established to advise the government on applying the recommendations of the Macdonald Report.

Records in this series relate to Baker's work on the Macdonald Report and the Academic Board as well as his role as academic planner and a charter faculty member in the early years of SFU. These files supplement the official records of the Office of Academic Planning, F 49. Includes personal and professional correspondence, reports, reference materials, a memoir by Baker about the early history of SFU, and other documents.

Correspondence

Series consists of correspondence created and received by Dr. Douglas Cole in both his personal and professional life. Includes records that reflect his teaching and research interests, and his involvement in various university committees and professional offices. Also includes correspondence relating to awards, honours, and citations, research funding and publication of work.

Unpublished articles, conference papers, research notes, and lectures

Series consists of unpublished work of Dr. Douglas Cole. Records reflect topics in Canadian and art history, such as anthropological exploration in the northwest, Indian policy, aesthetic views of the Canadian wilderness, and the like. Includes articles, conference papers, research notes and lectures.

Drawings

Series consists of illustrations and graphs by Thelma Finlayson and copies of publications written or co-authored by her. Drawings depict structure and detail of larvae, cocoons, puparia, spiracles, and other insect anatomy. File F-37-5-0-0-10 and files numbered from F-37-5-0-0-12 through to F-37-5-0-0-35 are drawings associated with "The Systematics and Taxonomy of final-instar larvae of the family Aphidiidae (Hymenoptera)" publication, which is protected by copyright, and the copyright for these drawings subsits with the Entomological Society of Canada.

Correspondence

Series consists of correspondence received and sent by the Department Chair. It includes memoranda and reports.

Associations

Series consists of records relating to professional associations to which members of the Department belonged. It includes correspondence and memoranda.

Arrangement and description

Early records classification and description practices at the University Archives resulted in the establishment of a record group system of arrangement for university records, and a manuscript group system for records from private sources. This system is no longer in place, and the Archives is currently undertaking the redescription of its holdings. Series consists of records arising from the development of records classification schemes and descriptive practices at the University Archives. Series includes drafts and revised lists of records groups, and copies of early descriptions of records held at the University Archives.

Director's correspondence

Series consists of the Director's correspondence with other university departments and some external (non-SFU) organizations. While most of the correspondence relates to the functions of the Office of Analytical Studies, some of the correspondence was created by John Chase in his earlier roles as Academic Planner and chair of the Senate Committee on Undergraduate Studies.

Activities, events and topics documented include statistical data in response to requests from departments and administrators; course development; and allocation of university space.

Records include correspondence, proposals, reports, and statistics on enrollment, grades, teaching loads. salaries, instructional activity, student/faculty ratios and other academic issues.

SFU building specifications

Series consists of detailed descriptions of dimensions, materials, and costs for construction of the library and other buildings at SFU. Includes architectural, electrical and mechanical specifications, addenda, and supplementary general conditions.

Publications

Series consists of records relating to publications produced by Student Services departments and programs. Records include student handbooks, various departmental pamphlets, University Services Newsletters, and a university orientation package for 1979-1980.

Course outlines database export

Series consists of data migrated from a course outline repository database that was maintained by SFU Students Services and the university's IT Services Department. The database was retired in 2014 and the data migrated to SFU Archives in 2015. The data was migrated in the form of PDFs and is arranged by department.

Publications

Series consists of publications created by the Office of Continuing Studies and its predecessors. Printed materials include course calendars and posters; lecture notices; conference and workshop programs; and brochures for courses offered by Continuing Studies.

Monument design records

Series consists of records relating to the site for the Monument, and its artistic design. Activities documented are site selection, the national design competition (stages one and two), and selection of the dedication languages inscribed on the Monument. Includes correspondence, notes, a site map, subcommittee minutes, competition guidelines, records pertaining to the jurisdiction of the Vancouver Parks Board and the Vancouver Public Art Committee, copies of all 98 design submissions, and questionnaires given out to the public with regard to the dedication languages. Also includes transcripts and audiotapes containing discussions about the selection of seven dedication languages for the site. Also includes the original maquette and artwork for the winning design by Beth Alber.

Office files

Series consists of records relating to the general administrative and operational activities of the Department as described in the Scope and Content note. Files are arranged according to the original filing system. Includes correspondence, minutes, reports, policies and other documents.

Faculty files

Series consists of files related to the appointment, salary, and tenure of faculty members. It includes correspondence, curricula vitae, memoranda and reports.

Student union files

Series consists of files relating to the activities of the Latin American Studies Student Union (LASSU). Activities and events documented include the presentation of cultural events and a course proposal put forward by LASSU. Records include news clippings, posters, correspondence, and newsletters.

Special events files

Series consists of records relating to public events sponsored by the Latin American Studies program and the Spanish Division of the Department of Literature, Languages, and Linguistics. Activities and events documented include lectures, film series, musical presentations, and conferences. Records include posters, correspondence, brochures, news clippings, and a report on the Spanish-speaking community in greater Vancouver.

Director of Student Services

Series consists of records relating to William (Bill) Stewart's work as the Director of Student Services and includes financial planning and budgets for Student Services departments; correspondence with the university community regarding student issues; participation on university committees; and records regarding projects and functions organized for the campus student population. Activities documented include liaison with individual student services including the Chaplain's Office, Counselling Service, Daycare Centre, Food Services, International Office, Health Services, Residences, Traffic and Security, Financial Aid, the Canada Employment Centre, and the Reading and Study Centre. Records include correspondence and working papers, financial statements and budgets, agendas and minutes, reports and statistics, newspaper clippings, contracts, photographs and publications including newsletters, brochures and posters.

Poetry and creative writing

Series consists of drafts, sample pages, unpublished and published literary works by Pierre Coupey and other writers/poets, advertisements, ephemera, an early Pierre Coupey CV, reading engagement information, publication outline and forms for the West Coast Poetry and Poetics Anthology project, invitations, newspaper clippings, postcards, type written, email and hand written correspondence and an audio cassette.

This series is divided into 5 sub-series: 1: Poetry ([ca. 1957-2012]); 2: Poetry publications - general (1960-1979); 3: Poetry publications - "West Coast Poetry & Poetics Anthology" ( 1970-1980); 4: Literary works by other authors (1960-2012); 5: Research for literary works ([198-?-2011])

Exhibition records

Series consists of gallery correspondence, exhibition invitations and catalogues, artist catalogues, postcards, newspaper clippings, exhibition floor plans, handwritten notes, ephemera, magazine articles, mock-ups, drafts and proofs for layout and design work for invitations and catalogues, invitation lists, photocopies of guest books, mailing lists, an interview transcription of Coupey with a curator, exhibition planning records, cue card notes, research information, business cards, itinerary and travel records, gallery guides, comment books, corporate sponsorship records, to do lists, promotional drafts, newsletters, drafts for essays, budgets and receipts, a student essay, grant program information, printmaking information, laser copies and transparencies, installation photographs, quotes, memoranda, lists of artworks, press release and announcements and an exhibition attendance report.

Artwork

Series consists of artwork lists, reviews, art commission records, research, newspaper clippings, UBC panel discussion itinerary and letter, correspondence to and from art galleries, correspondence pertaining to government run art programs; design sketches, sketchbooks and journals; artworks on paper, newspaper clippings and art related print ephemera.

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