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Archival description
Office of the Vice-President, Academic and Provost fonds Sub-sub-series
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Wide distribution memos

Sub-sub-series consists of memoranda sent by the Vice-President, Academic for wide distribution, typically to all faculty Deans and department Chairs. Topics include program planning, budget, faculty positions, class size, employment equity, external reviews, tuition fees, international activities, and IT planning for Y2K. Records include memoranda, reports, schedules, meeting material, and statistics. Note that prior to 1992 the file classification system had no special category for this type of material and that wide-dstribution memos may be found throughout the fonds.

Space

Sub-sub-series consists of records relating to university space and construction planning, which at various times has been a core function of the Associate Vice-President, Academic. Activities and topics documented include space allocation planning, renovations, and construction of new buildings. Records include correspondence, reports, requests, proposals, capital plans, space simulation model reports, and some architectural plans and drawings.

Teaching and faculty staff matters - general

Sub-sub-series consists of records relating to teaching and faculty staff matters in general, including policies and procedures relating to appointments, the activities of the University Appointments Committee (1992-1993), integrity in research, faculty recruitment planning, and leaves, sabbaticals, and retirements. Records include correspondence, reports, faculty position authorizations, and performance review statistics.

Policies and procedures

Sub-sub-series consists of records relating to the development, revision, interpretation, and reorganization of the university's academic policies and procedures, including appointment, faculty workload, and the harassment policy. Records include correspondence, reports, drafts, and policies.

Student Services

Sub-sub-series consists of the VP Academic's correspondence with, related to, or copied from the Director of Student Services and the units that reported to it. Topics include financial aid, student employment, health services, daycare, residences, scholarships, disabled students, and the reorganization of Student Services in 1985. Records include correspondence, reports, and organization charts.

External Relations

Sub-sub-series consists of the VP Academic's correspondence with, related to, or copied from bodies responsible for the university's international programs, including the President's Advisory Committee on International Cooperation (of which the VP Academic was chair, 1986-1991), International Cooperation (1992-1995), and the External Relations Office (1997- ). Topics include organization of the university's international services and programs, hosting of international delegations and visitors, liaison with the Canadian International Development Agency (CIDA), the activities of SFU's Eastern Indonesia Universities Development Project (EIUDP), and correspondence with PhileoAllied Berhad, a Malaysian consulting, banking and real estate company. Records include

Human Resources - general

Sub-sub-series consists of the Vice-President Academic's correspondence with, related to, or copied from the Director of Human Resources. Topics include training, pensions, benefits, staff study leave, the university's strike plan (1994), and the activities of the Joint Job Evaluation and Salary Review Committee (a joint APSA / SFU committee, 1996-1997). Records include correspondence, reports, and questionnaires.

University Computing Advisory Committee

Sub-sub-series consists of records relating to the deliberations and activities of the University Computing Advisory Committee (UCAC). UCAC reported to the VP Research. The VP Academic was a member of the committee, and the records in this sub-sub-series represent VP Academic's working files and copies of UCAC records.

Vice-President, Academic - general

Sub-sub-series consists of records filed under the "general" classification category or under a short-lived classification code and which relate to the functions and activities of the Office of the Vice-President, Academic, and which were. Activities and topics documented include the search for a Vice-President (1968-1970) and the appointment of the Associate Vice-President (1975); correspondence with external individuals and organizations (inlcuding some correspondence relating to purely personal matters of the Vice-President); the organization and administration of the VP Academic's office, and staff relations; university policy development, strategic planning, re-organization, budget allocation, the report of the Financial Resources Task Force (1981), and planning for the Fraser Valley (1989-1991); legal advice; and meetings with Vice-Presidenst, Academic from other universities. Records include correspondence, policies, reports, job descriptions, invitations, contracts and agreements, and legal services invoices and advice.

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