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Archival description
Simon Fraser University Archives and Records Management Department Series
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Public programming files

This series consists of records relating to public events programming by the School and its predecessors. Records include correspondence, reports, media releases, schedules, program event flyers and brochures.

Committee files

Series consists of the records of committees of the Faculty of Education and documents their activities and deliberations. Records include meeting agendas, minutes, supporting papers, committee correspondence, and reports; also includes one sound recording relating to an Extraordinary Faculty Meeting in April 1978 (sub-series 3, file 30).

Centres and departments files

From 1965 to 1972 the Faculty of Education was organized into a number of separate centres and departments. This series represents the surviving records of these bodies.

Committees - university

Series consists of records relating to University committees on which the Chair or other Department faculty members sat. It includes correspondence, reports and minutes.

Board reports

Series comprises 33 reports to the faculty of Simon Fraser University regarding actions taken by the Board of Governors. Also includes a progress report on the University Library.

Minutes

Series consists of minutes of meetings of the executive council of the Simon Fraser Student Society together with agenda, papers, and relevant correspondence. Records reflect a wide range of issues affecting the student body at Simon Fraser, such as the PSA Strike, and the day to day operation of the Student Society. Also covered are budget allocations and student clubs.

Committees

Series consists of records of committees associated with the Student Society. Included are committee appointments, correspondence and related material of the Anti-Calendar Committee, Departmental Student Unions Committee, Executive Committee, External Affairs Committee, Finance Committee, Frosh Orientation Committee, Medical/Health Services Committee, Presidential Search Committee, Services Commission, Student Court Judiciary Committee, Student Implementation Committee, Symposium Committee, and the University Centre Committee.

Student unions

Series consists of records of academic student unions. Included are publications, of the Archaeology Union, Computing Science Union, Economics and Commerce Union, English Union, Geography Union, Graduate Student Union, History Union, Languages Union, PSA Union, Psychology Union, and Women's Studies Student Union. Some Student Union files also contain the constitution, by-laws, and correspondence.

Clubs and affiliated groups

Series consists of records relating to Student Society sponsored clubs, and other affiliated groups. Included are club constitutions, club executive lists, club lists, club publications, and correspondence.

School history and structure files

Series consists of records relating to the evolution of the School, its internal organization, mandate and scope of activities, reporting relationships, and departmental planning. Activities and events documented include departmental reviews, policy development, administrative reorganization, a market study conducted in 1971-1972, and a proposal for a downtown Canadian Centre for Contemporary Art (1984).

Records include correspondence, reports, background and discussion papers; proposals and planning documents; policy statements; budget submissions and supporting documentation; organization charts; media releases; meeting agendas, minutes and supporting papers; job descriptions and reclassifications; floor plans; work plans; notes and working papers.

Curriculum and instruction files

Series consists of records relating to the credit and non-credit instruction offered by the School and its predecessors, including courses, workshops, the annual Summer Symposium for secondary school students (1986-1991), and the annual Summer Institute for advanced students and working professionals (1987-1994). Records include correspondence, reports, course and workshop files, brochures, budgets and financial working papers.

Publications

Series consists of publications produced by the University Library and include lists of serials held by the Library, Library handbooks and annual reports, brochures, newsletters and bulletins, faculty guides, subject bibliographies, publishing guidelines for theses and extended essays and projects, SFU Friends of the Library event publications, and Library survey result reports.

Administration - faculties

Series consists of records relating to policy and planning in other departments and faculties that concerned the Department. It includes correspondence and memoranda.

Writing

Some files may contain personal or confidential information. Files marked "pending review" must be reviewed by an archivist prior to release and, as a result of the review, access restrictions may apply. Please see the file lists and consult the reference archivist for more details.

Publications

Series consists of publications created by the Office of the President. Records include annual reports, information brochures, and reports on the history of the university.

Teaching and instructional staff matters - correspondence

Series consists of records relating to matters affecting teaching and faculty staff, including librarians and lab instructors. Activities and topics documented include development of the university's academic policies and procedures; faculty appointments, salaries and economic benefits; renewal, tenure and promotion; leave, retirement and immigration; and negotiations and consultations with the Simon Fraser University Faculty Association (SFUFA) and the Teaching Support Staff Union (TSSU). For a description of record types, see individual sub-series descriptions.

Office of the Dean

The office of the Dean came into being with the establishment of the Faculty of Arts in September 1965. As the executive officer of the Faculty and an administrative officer of the University, the Dean has been responsible to the Senate for ensuring that the functions of the Faculty were carried out. Between 1965 and 1968, the position of Dean was filled in rotation between the Faculties of Arts and Science, and the responsibilities and duties of the position were limited to membership on the Committee of Heads, consisting of the President, Deans, and the heads of departments.

On 1 March 1968, the Board of Governors approved the recommendation that the Dean be a permanent position and have more extensive duties. Specifically, the position was given six major duties: 1) to act as the central budget authority for all departments and programs in the Faculty of Arts; 2) to administer all Arts non-departmental programs; 3) to coordinate curriculum development through the faculty undergraduate and graduate curriculum committees and maintain scholastic uniformity; 4) to be responsible for faculty hiring, discipline, tenure and promotion in conjunction with appropriate departments; 5) to facilitate the research undertaken by faculty members by ensuring facilities, equipment and support, and; 6) to engage in the ongoing assessment of faculty performance, through performance review, contract renewal, tenure and promotion evaluations. Further, the Dean acts as chair of faculty meetings and represents the Faculty to external bodies such as the Senate and the Board of Governors.

Series consists of records relating to the activities of the Dean as the chief officer of the Faculty. The records document both administrative and operational activities, including correspondence with university and external bodies and participation on various committees. The forms of materials include meeting agenda and minutes, correspondence, memoranda, and reports.

Committees and meetings

Series consists of records relating to the decisions, actions and activities of various departmental and faculty academic and administrative committees. The majority of files relate to the Departmental Undergraduate Curriculum Committee (DUCC) and the Departmental Graduate Studies Committee (DGSC), but see Access Points below for full list of committees represented. The series includes meeting agenda and minutes, correspondence, reports, and working papers.

Meetings

Series consists of records related to meetings of the Department and the physical chemists group in the Department. It includes agenda, minutes, and associated papers.

Printed materials

Series consists of newsletters, news releases, and publications of the Department related to the promotion of programs and facilities.

Correspondence

Series consists of correspondence received and sent by the department Chair. Records include memoranda, reports, chronological correspondence, Chair's correspondence, and subject files. Records also include two cassette tapes of Jack Webster's radio program regarding faculty hiring at SFU.

Carolyn Hegberg SFU history collection

The series consists of four items relating to the early history of Simon Fraser University: a copy of the program for the university's opening ceremonies on September 9, 1965; an invitation and ticket to the President's Ball held in October 1965; and a copy of the first SFU Yearbook (1965-66).

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