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Archival description
Simon Fraser University Archives and Records Management Department Series
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Committee files

Series consists of records relating to the President's involvement or correspondence with various university committees. Records include correspondence, agendas and minutes, working papers, reports, budget and financial working papers, and proposals.

Faculty of Arts - correspondence

Series consists of records relating to the correspondence between the President and the Faculty of Arts. Records also include working papers, reports, and curriculum development proposals.

People Files

Series consists of photos, negatives, contact sheets, slides, articles, press releases, poems, biographical notes, posters, audio and video tapes, and correspondence relating to individuals deemed significant by the Media and Public Relations Office. For a list of individuals associated with the sub-series, see file list.

Covering rough ground

Series consists of records relating to Braid's writing and publication of Covering Rough Ground, her book of poetry about her early years in construction, which won the Pat Lowther Award for Best Book of Poetry by a Canadian Woman. Records include correspondence with publisher and readers, reviews, drafts, and poetry drafts.

Gene Waddell SFU architecture manuscript

The series consists of an unpublished manuscript created by Gene Waddell for the Canadian Centre for Architecture. The manuscript exists in two different formats – as a photocopied, physical copy and as digitized files. The physical copy is an unabridged version that can be accessed in the reading room, and the digitized files are text-searchable, PDF files that are accessible here in SFU AtoM.

Waddell, Gene

Financial records

Series consists of records of the Vice-President, Research relating to budget development, research fellowships and grants including the W.A.C. Bennett Fund, the Macmillan Family Fund, and the R.H. Wright Olfactory Prize. Records also include correspondence with the Natural Science and Engineering Research Council (NSERC), the National Research Council, Social Sciences and Humanities Research Council (SSHRC).

Document types include correspondence, working papers, financial statistics, and reports.

Centres and Institutes

Series consists of records relating to research centres and institutes formed by SFU researchers, or operated under partnership with SFU, that reported to the Vice-President, Research. Some of the centres and institutes have been disbanded due to inactivity. For a list of all centres and institutes, see the list of access points below.

Document types include correspondence, working papers, budgets, policies and procedures, and reports.

Faculty committees and meeting files

Series consists of records relating to the Dean's correspondence with various campus committees and membership in professional associations. Also included are minutes from Faculty of Business Administration staff meetings and liaison with the External Advisory Board. For the complete list of committees and associations, see the sub-series list below. Records include correspondence and working papers, agendas and minutes, reports and publications.

Photographic material

Series consists of photographs made by staff photographers in the department. Initially the Information Office relied on the Instructional Media Centre for photographs for its publications, but in 1972 it began to take its own photos. Photography subjects focus on newsworthy people, places and events at Simon Fraser University, as well as portraits of alumni, faculty, staff and students. From 1972 to 2000, the department created and managed its photographs in analog format, as contact sheets and negatives (sub-series 4). Around 2000, the department switched digital photography (sub-series 5, not yet processed).

Senate committee records

Series consists of records relating to the deliberations and activities of various Senate committees. With one exception – sub-series 4, the Senate Committee on Academic Discipline (SCAD) – the Associate Vice-President, Academic either chaired or participated on all of the committees represented by the sub-series. Records include meeting agendas, minutes, and supporting papers; and correspondence, reports, statistics, and notes and working papers.

Grants, scholarships and awards - correspondence

Series consists of records relating to the President's correspondence regarding grants, scholarships, fellowships and awards from private foundations and the government, including the Canada Council, the Social Science and Humanities Research Council of Canada, and the National Research Council. Records also include working papers, minutes, reports, funding proposals and applications.

Associations and memberships - correspondence

Series consists of records relating to the University's membership in provincial, national and international research and educational associations. Records include correspondence, working papers, minutes and agendas, reports and photographs.

Board of Governors - correspondence

Series consists of records relating to the correspondence between the President and the Board of Governors. Records also include working papers, reports, agendas and minutes, contracts, and photographs.

Vice-President, Research - correspondence

Series consists of records relating to the correspondence between the President and the Vice-President, Research and the departments that reported to the Vice-President, Research. Records also include working papers, reports, contracts, and research grants and projects.

Universities and colleges - correspondence

Series consists of records relating to the President's liaison with local, national and international universities and colleges and involvement on joint university projects such as the Tri-Universities Presidents Council, Council of Western Canadian University Presidents and the Tri-University Meson Facility. Records include correspondence, working papers, agendas and minutes, project proposals and reports.

Correspondence

Series consists of correspondence created and received by Patrick McTaggart-Cowan in both his personal and professional life. Includes records that reflect his student days at UBC and Oxford, his professional life from when he first joined the Meteorological Service to when he retired from the Science Council in 1975, and correspondence after his retirement. Also includes correspondence relating to a number of projects, events or interests with which McTaggart-Cowan was concerned.

Liaison and cooperation records

Series comprises records relating to the Society's interaction and work with outside individuals, groups, coalitions and government bodies. Activities documented include responding to requests for information, membership or resource material; correspondence carried out by the President and other SCWIST officers; presentations and advice to governments; and participation of SCWIST in two other bodies – the Partners in Science Awareness Committee (PISAC, a provincially funded granting agency) and the Women's Employment and Training Coalition (WETC). Records consist of correspondence, reports and briefs; and copies of PISAC and WETC meeting minutes, support papers, and publicity brochures.

Lord Tweedsmuir Camp, No. 209 minute books

Series consists of records relating to meetings and activities of the Lord Tweedsmuir Camp. Records include minute books with related papers, such as financial statements, District No. 16 Committee minutes (1951-1960), and Grand Camp minutes (June 1942). Minute books also include new member lists and rolls of camp officers. Minutes for the years 1947 to 1950 are missing.

Sons of Scotland Benevolent Association. Lord Tweedsmuir Camp, No. 209

General correspondence

Series consists of incoming and outgoing correspondence of the Society. Includes correspondence between members, as well as correspondence with government and school officials, community organizations, business associations, media, and post-secondary institutions. Activities, events and topics documented include special events, promotion, fundraising, co-operation and liaison, government relations, and general administrative activities.

Records include letters, memoranda, faxes and related attachments such as press releases, promotional material and minutes.

Correspondence

Series consists of records relating to the day-to-day operations of the BC and Yukon Association of Women's Centres. Activities documented include meetings of the Steering Committee and Coordinating Collective, financial accounting, grants management, project planning, policy development, liaison with the BC and federal governments, political activism, and reporting news from individual women's centres.

Because of the informal record-keeping of the Association, the files contain other document types besides letters sent and received. Records also include minutes, agendas, invoices, vouchers, bills, financial statements, forms, news releases, newsletters, reports, briefs, position papers, project proposals, drafts, working papers and notes.

Unveiling ceremony records

Series consists of records relating to the Unveiling Ceremony for Marker of Change, which was held on December 6, 1997. Includes speeches given at the ceremony, correspondence, and published materials. Also includes an audiotape of oral readings of the dedication in the seven dedication languages and a two-set videotape of the Unveiling Ceremony.

Government publications, reports, correspondence

Series comprises publications, reports and correspondence of government departments and programs responsible for apiculture in their jurisdiction. Government departments represented primarily include the Department or Ministry of Agriculture for British Columbia, but also Canada, Ontario, and the United States. For types of records, see sub-series descriptions.

Series is arranged into 6 sub-series:

  1. British Columbia - beekeeper registers
  2. British Columbia - correspondence
  3. British Columbia - newsletters
  4. British Columbia - publications and forms
  5. British Columbia - reports
  6. Other governments

Publications

Series consists of a collection of feminist newspapers, journals, and newsletters documenting the women's movement in North America. Includes publications from British Columbia and the rest of Canada, the United States, and some examples from Australia, and England. Includes fairly extensive runs of issues of Kinesis (file 39, 1974-1987), Majority Report (file 47, 1973-1977), Off Our Backs (file 63, 1970-1980), and The Other Woman (file 67, 1972-1976).

Publications

Series consists of publications created by the Office of the President. Records include annual reports, information brochures, and reports on the history of the university.

Financial records

Series consists of financial records of the Society. Activities, events and topics documented include budget preparation, allocation and use of financial resources, and funding and grant requests.

Records include budgets and financial statements, as well as applications for government funding, and related supporting papers.

Program area files

In 1972, the Faculty of Education re-organized, moving from a departmental structure (based on centres and departments) to a functional one, based on program area divisions. This series represents records made or recieved by the program area offices. Note that to date (July 2008) only one program area (Professional Programs, sub-series 1) has transferred records to the Archives. Records comprise primarily correspondence and reports; see sub-series descriptions for more detail.

Committee minutes and reports

Series consists of minutes relating to the decision-making of the Committee which coordinated the Project. During the busy period of 1997, the Committee did not take minutes at every meeting. Also includes annual reports from 1994–1997.

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