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Archival description
School for the Contemporary Arts fonds
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Sound and moving images

Series consists of student film productions and accompanying textual records, as well as audio and audio-visual recordings of performances relating to the School's dance, music and theatre program, and the Summer Institute. Records include moving images, audio recordings, and textual material relating to publicity or post-production work.

Public programming files

This series consists of records relating to public events programming by the School and its predecessors. Records include correspondence, reports, media releases, schedules, program event flyers and brochures.

Faculty relations files

Series consists of records relating to the School's faculty members. Activities, topics and events documented include the "Juliani dispute" in 1968 over the use of theatre facilities; faculty research funding; the development of criteria to assess scholarship in the fine and performing arts; and faculty members' correspondence with students, administrators, other faculty, and with external correspondents. Records include correspondence, reports, dispute documentation, legal opinions, contracts, and policies and procedures.

Conferences and special events files

This series consists of records relating to conferences and events for which the School acted as host, organizer or participants, including the World Shakespeare Congress (1971), the Art and Reality Conference (1982), and various SFU Open Houses. Activities documented include event planning, funding, liaison with other participants, and publication of proceedings. Records include correspondence, meeting minutes, reports, brochures, flyers, programs, contracts and agreements, texts of papers delivered, summaries, reprints, media releases, interview schedules and press clippings, publication release forms, budgets and financial working papers, funding requests and grant applications.

School history and structure files

Series consists of records relating to the evolution of the School, its internal organization, mandate and scope of activities, reporting relationships, and departmental planning. Activities and events documented include departmental reviews, policy development, administrative reorganization, a market study conducted in 1971-1972, and a proposal for a downtown Canadian Centre for Contemporary Art (1984).

Records include correspondence, reports, background and discussion papers; proposals and planning documents; policy statements; budget submissions and supporting documentation; organization charts; media releases; meeting agendas, minutes and supporting papers; job descriptions and reclassifications; floor plans; work plans; notes and working papers.

Administrative files

Series consists of records relating to the administration of the School office and management of relations with non-academic employees. Activities and events documented include job classification, office policy development, personnel organization, labour disputes and strikes, forms management and file classification. Records include form templates, job descriptions, correspondence, policies and procedures, newsletters and media releases, and a file classification plan (1970).

Director's correspondence files

Series consists of the Director's correspondence with School program areas and faculty, other university departments and external (non-university) individuals and organizations. Activities and events documented include policy development, curriculum development, faculty and student relations, budget planning, facilities and space planning, liaison and collaboration with other university departments and external organizations and associations. Records include correspondence and reports; policies and procedures; meeting agendas and minutes; program and course proposals and descriptions; budget papers; notes and working papers; and printed reference material.

Curriculum and instruction files

Series consists of records relating to the credit and non-credit instruction offered by the School and its predecessors, including courses, workshops, the annual Summer Symposium for secondary school students (1986-1991), and the annual Summer Institute for advanced students and working professionals (1987-1994). Records include correspondence, reports, course and workshop files, brochures, budgets and financial working papers.

Facilities management and equipment files

This series consists of records relating to the management of School facilities and equipment. Activities, topics and events documented include design, planning and construction of the SFU Theatre and Images Theatre, the history of the murals in the Theatre, policy development relating to security, facilities use and ticket procedures, management of equipment, transfer of responsibility for Images Theatre to the Audio Visual Centre in 1978, and space allocation planning for School administrative offices, teaching and performance space.

Records include correspondence, reports, policies and procedures, job descriptions, proposals, estimates, recommendations, floor plans, specifications and other architectural drawings, space inventories, equipment inventories and summaries, capital budget and major equipment requests, project request forms, invoices, and reference material.

Photographs

Series consists of photographic material relating to productions and performances held at or by the School and its predecessors. Includes publicity photos and shots of performances, rehearsals, classroom, workshop and backstage scenes. Records include photographs, negatives, contact sheets and slides. The bulk of the photographs are in black and white.

Committee files

Series consists of records relating to the meetings and deliberations of departmental committees and university and external committees in which the School participated. Series includes departmental meetings, and committees with responsibilities for departmental appointments and tenure reviews, student awards, curriculum development, public programming, policy development and department planning. Records include meeting agendas, minutes and supporting papers; correspondence, reports, and policies and procedures; committee membership lists; forms; program and course proposals and revisions; work plans, budgets and working papers.

Note that in the case of departmental committees, the files constitute the original, authoritative records of those committees. In the case of non-departmental committees (faculty, university and external committees), however, the School did not typically function as the official record-keeper or custodian of the committee's original records; accordingly, these files document the School's participation in the committees (correspondence and copies of committee records) rather than representing the authoritative record of those committees.

Publications and posters

Series consists of publications and graphic material created by the School and its predecessors. Material includes annual reports, course guides, brochures, booklets, posters and newsletters.

Student relations files

Series consists of records relating to students of the School and its predecessors. Activities, topics and events documented include the development of student-related policies (lab and workshop fees, reviews of student productions, and guidelines for MAs by special arrangement), and student projects (including the film "The Painted Door", a dance lecture / demonstration project in secondary schools, and a study of Vancouver public art entitled "Art for View").

Records include correspondence, project budgets, invoices, grant application forms, questionnaires, and project products (script, booklet).

Budget and financial records

Series consists of records relating to the management of the financial resources of the School and its predecessors. Activities and events documented include budget planning, funding and grant requests. Records include budgets, budget submissions and supporting papers; correspondence and reports; faculty, TA and sessional requirements, requests and authorizations; applications and proposals; capital equipment requests; and notes and working papers.

Departmental correspondence - general

Series consists of the Director's correspondence relating to general departmental matters not falling under a more specific category. Activities and topics documented include use of facilities, visiting faculty and artists, special events and receptions, faculty and student relations, course preparation, enrollment, and the Mini University program. Records include correspondence, department-wide memoranda, and reports.

Departmental correspondence - Art Gallery

This series consists of the Director's correspondence with the Art Gallery during the period when the Gallery reported to the Director. Activities and events documented include exhibits, acquisitions, budget planning and funding, position work responsibilities, and space planning. Records include correspondence, reports and statistics (including Annual Reports for 1981 and 1982 in files 6 and 7 respectively), acquisition lists, media releases, exhibit schedules, policies, presentations, and job descriptions.

Departmental correspondence - Visual Art program

This series consists of the Director's correspondence relating to the administration of the Visual Art program. Activities and topics documented include the establishment of the program, curriculum and policy development, management of Visual Art facilities, job responsibilities, equipment management, and budget planning. Records include correspondence and reports; budget papers; course and program proposals and descriptions; job descriptions; and agreements and legal opinions.

Departmental correspondence - Film program

This series consists of the Director's correspondence relating to the administration of the Film program. Activities and topics documented include the establishment of the program, curriculum and policy development, faculty relations, meetings of the Film Area committee, budget planning, screenings and distribution of student film productions, the establishment of the Praxis Institute, student exchange programs, and equipment management. Records include correspondence, reports, program proposals, course descriptions, meeting agendas and minutes, budget papers, film schedules and descriptions, and reference material.

University correspondence

Series consists of the Director's correspondence with other university departments. Activities and topics documented include development of the Arts Administration program within Continuing Studies, Faculty of Education meetings (reflecting the earlier Centre's administrative placement within this Faculty), reviews of program proposals by the University of British Columbia (included in correspondence with the Vice-President, Academic), the support campaign for the School (then the Centre for the Arts) in the face of large budget cuts in 1984-85, the School's participation in the university's Prison Education Program, and a study of the university Library's support of contemporary arts. Records include correspondence, reports, proposals, budgets and budget working papers, notes, bibliographies, CVs, mailing lists, questionnaires, reprints and other reference material.

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