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Reference files

Series consists of publications and other documents collected by the Women's Centre and compiled as a women-centred information and library resource. The Women's Centre Library acquires and maintains books, journal subscriptions and vertical files accessible to all visitors to the Centre, while women who pay membership dues have borrowing privileges. Documents include reports, publications, pamphlets, newspaper clippings, papers, presentations, and audio recordings of interviews, talks and presentations.

Departmental program files

Sub-series consists of records relating to the administration of the Faculty of Business Administration. It includes the Dean's correspondence with members of the faculty and business programs including the Accounting Program, Real Estate Program, Co-op Education Program, Career Management Program, Undergraduate Program, Day MBA Program, EMBA program, and the Caribou College Program; strategic planning and program curriculum reviews; establishment of the Chevron Endowed Chair; constitution revisions; and reports from the student intercollegiate business competitions held at Emory University and Queens University. Records include correspondence and working papers; meeting agendas, minutes, and reports; publications including "Faculty Notes", a weekly news release containing Faculty news and events; and photographs of the Chevron Endowed Chairs.

Financial records

Series consists of records relating to the financial operation of the Faculty of Business Administration and includes an external review of the Accounting area; short and long-term budget planning; budget plan applications; operating budget statistics and reports; funding applications for projects; and staff allocation funding. Records include correspondence, budgets, reports, and financial working papers.

Canadian Federation of Deans of Management and Administrative Studies (CFDMAS) records

Series consists of records relating to Dean Stanley Shapiro's tenure as Chairman of the Canadian Federation of Deans of Management and Administrative Studies from 1988 to 1990 and departmental membership in the CFDMAS from 1987 to 1995. Records include correspondence, agendas, minutes, legal contracts, budget and financial working papers, reports and publications.

Agenda support papers

These files were kept by the Secretary to the Board of Governors and contain documents that provide background information for the various agenda items. In most cases, the documents formed part of packages that were sent to Board members, selected University officials, and campus organizations prior to each Board meeting. A few documents were kept by the Board secretary for her own reference and did not circulate.

Series includes agendas, unsigned minutes, and support papers including correspondence; reports; financial statements; board committee minutes, contracts; architectural drawings; personnel records such as c.v.'s, reference letters and appointment forms; news clippings and other documents.

Donna Laws was the Board Secretary from 1968 to 1993.

Press clippings

Series consists of press clippings collected by and for Gordon M. Shrum. Press clippings reflect information about education and Simon Fraser University.

Financial records

Series comprises records relating to the Society's management of its financial resources. Activities documented include application for registered charity status, internal reviews and monitoring of accounts, and annual tax and information returns. Records consist of accounting policies; account summaries and financial reports; correspondence; registration application form and supporting documentation; and annual tax and information returns.

Liaison and cooperation records

Series comprises records relating to the Society's interaction and work with outside individuals, groups, coalitions and government bodies. Activities documented include responding to requests for information, membership or resource material; correspondence carried out by the President and other SCWIST officers; presentations and advice to governments; and participation of SCWIST in two other bodies – the Partners in Science Awareness Committee (PISAC, a provincially funded granting agency) and the Women's Employment and Training Coalition (WETC). Records consist of correspondence, reports and briefs; and copies of PISAC and WETC meeting minutes, support papers, and publicity brochures.

Projects, programs and events files

Series comprises records relating to the activities undertaken by the Society to realize its educational, outreach and professional networking goals. Activities documented include the organization of networking events, conferences and panel sessions; development of professional and educational resources; and design of on-going outreach programs for educators, parents, primary- and secondary-school students and the general public. Records include correspondence; reports; grant applications and supporting documentation; handbooks and manuals; workshop and presentation material; and brochures and other publicity material. Series also includes photographs, audio cassettes and video cassettes.

Spin-off companies files

This series consists of records relating to TeleLearning spin-off companies, including InVentures Incubator Inc., TeleLearning Solutions Inc., CLEARMed Inc., TELEStraining Inc., ThoughtShare Communications Inc., and Virtual Learning Environments Inc. Activities documented include company establishment, business and strategic planning, promotion, and the Network's purchase and / or sale of company shares.

Records include proposals, correspondence, reports, agreements, contracts and memoranda of understanding, meeting minutes, business plans, certificates of incorporation (copies), company by-laws, project files, work plans, promotional material, media releases, financial statements, invoices, share agreements and certificates. Record media include paper and electronic; electronic records are retained in their original software formats (.doc, .rtf, .ppt, .xls, and .pdf).

General correspondence

Series consists of incoming and outgoing correspondence of the Society. Includes correspondence between members, as well as correspondence with government and school officials, community organizations, business associations, media, and post-secondary institutions. Activities, events and topics documented include special events, promotion, fundraising, co-operation and liaison, government relations, and general administrative activities.

Records include letters, memoranda, faxes and related attachments such as press releases, promotional material and minutes.

Board, committee and meeting records

Series consists of paper and electronic records relating to the meetings of the Board of Directors, several committees (Executive Committee, Program Commitee, Operations Committee and the Knowledge and Technology Transfer Committee), and the Annual General Meetings. Records include meeting agendas, minutes and supporting papers, correspondence, reports, planning documents, organization charts, budgets and financial statements, resolutions, attendance waiver forms, voting proxy forms, ballots, and proposals. Records are retained in both paper and electronic media.

Production files

Series consists of records relating to the printing operations of Press Gang Printers. Activities, events and topics documented include job tracking (by date and by client), management of equipment, printing policies and rates, and training. Records include registers and log books, customer cards, correspondence, reports, training grant applications and other forms, and a presentation on offset lithography.

Audio recordings

As Director of the University News Service, Dennis Roberts purchased a cassette recorder, which he took with him to meetings, interviews, and newsworthy events. Over the years, he captured the voices of students, staff, faculty and administrators. Although there are no transcripts for the recordings, many of them served as the basis for articles in Comment magazine, which contain additional information on the topic or individual interviewed. Topics include student protests; the dispute over the Political Science, Sociology and Anthopology (PSA) Department; interviews, speeches and news conferences with university Presidents, adminstrative officers, faculty members, staff and students.

Office files

Series contains records relating to highlights of Andrea Lebowitz's career at SFU and the development of the Women's Studies Program. One file of reference material contains publications on abortion, daycare, working women, and women at the Canadian Broadcasting Company. Includes correspondence, minutes, proposals, publications, and other documents.


Series consists of records relating to publications produced by Student Services departments and programs. Records include student handbooks, various departmental pamphlets, University Services Newsletters, and a university orientation package for 1979-1980.

Committee files

Series consists of records relating to meetings and deliberations of departmental, faculty, university, and external committees in which faculty or representatives from Computing Science participated. Departmental activities, events and topics documented include meetings; faculty search, hiring, and tenure deliberations; computing facilities; curriculum development; undergraduate and graduate programs; and hardware and software acquisition. Faculty records include minutes of the Faculty of Applied Science Executive Committee and the Faculty of Interdisciplinary Studies Executive Committee. University-wide records consist of minutes and papers from committees such as academic planning, computer policy and planning, and research policy. External committee records include minutes and papers of the British Columbia Computers in Education Committee and the Canadian Computer Science Department Chairmen Committee.

Records include meeting agendas, minutes and supporting documents; correspondence; reports; policies and procedures; program revisions and course proposals; and working papers.

Note that in the case of departmental committees, the files constitute the original, authoritative records of those committees. In the case of non-departmental committees (faculty, university and external), however, the School did not typically function as the official record-keeper or custodian of the committee's original records. Accordingly, these files document the School's participation in the committees (correspondence and copies of committee records) rather than representing the authoritative record of those committees.

Curriculum and instruction files

Series consists of records relating to credit and non-credit instruction offered by the School and its predecessors. Activities, events and topics documented include the evaluation of courses, new course proposals, curriculum rationalization and scheduling, development of Continuing Education courses, cross-listed courses with other departments, Programs of Distinction, Programs of Excellence, seminar and colloquium series, high school computer course development, the Summer Computing Institute, workshops, and the graduate and undergraduate program.

Records include correspondence, reports, course files, working papers, policies, lecture schedules and outlines, reading lists, student self-study guides and handbooks, assignments and essay questions, final exams, directed studies proposals and teaching evaluation summaries.

Some teaching material has been retained (e.g. glossaries, lecture notes), but reprints of articles have not been preserved. The sub-series on "Course files" does not include course administrative records (e.g. enrollment lists, book requisition forms, grade change forms, registration status reports, waiting lists, add/drop forms, lab fee notices). Note that record types found in the files vary considerably from course to course.

Monument design records

Series consists of records relating to the site for the Monument, and its artistic design. Activities documented are site selection, the national design competition (stages one and two), and selection of the dedication languages inscribed on the Monument. Includes correspondence, notes, a site map, subcommittee minutes, competition guidelines, records pertaining to the jurisdiction of the Vancouver Parks Board and the Vancouver Public Art Committee, copies of all 98 design submissions, and questionnaires given out to the public with regard to the dedication languages. Also includes transcripts and audiotapes containing discussions about the selection of seven dedication languages for the site. Also includes the original maquette and artwork for the winning design by Beth Alber.

Subject files

Series consists of Press Gang Publishers' general subject files, reflecting their political and professional interests and their links with other organizations in feminist networks and in the publishing industry. Topics and activities documented include censorship, racism, feminist, lesbian and gay issues; liaison with other feminist organizations; ISBN and cataloguing information; and membership in publishers' associations and professional advocacy.

Records include correspondence, reports and briefs, photographs, Canadian Cataloguing in Publication (CIP) Data Forms, questionnaires, directory listings forms, project proposals, notes and working papers, newsletters, catalogues, articles and other printed reference material.

Organization and administration files

Series consists of records relating to the administration and organization of Press Gang Publishers. Activities, events and topics documented include organizational history, governance and meetings, and daily office administration. Records include correspondence, reports, meeting agendas, minutes and supporting papers, and log books.

Board of Governors records

Series consists of records relating to the activities of the Board of Governors and its committees. Activities, events and topics documented include the composition, duties, responsibilities, and activities of the Board; meetings of the Board and its committees; the establishment of University budgets; University finances; Presidential recruitment; Presidential reports to the Board; human resources issues; and campus development.

Records include terms of reference, minutes, agendas, and supporting papers; correspondence and reports; subject files; budgets and financial statements; working papers; reference manuals and policy statements; member lists; contracts; press releases; presentations; and photographs.

Technical University of British Columbia. Board of Governors

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