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Photographs

Series displays photographs taken on Piers Island showing the officers, guards, and matrons; male and female prisoners visiting through a fence that separates men’s and women’s compounds; female prisoners working; penitentiary buildings; penitentiary perimeter; vessel used for transferring prisoners; and a patrol boat. As there are no dates recorded for these photographs, it is not possible to determine the exact dates they were taken; however, based on the subject matter, it is assumed that dates of creation are between 1932 and 1934.

Correspondence and other documents

Series documents the imprisonment of Sons of Freedom convicts at Piers Island Penitentiary between 1932 and 1934, from its initial stage in search for an island to set up the prison to determining the conditions for release of the prisoners. The records, the majority of which consist of correspondence between senior officials, shed light on the construction and management of the prison, as well as the problems that the federal prison system encountered regarding both personnel and prisoners.
Series consists of textual records including correspondence, telegrams, and memoranda, most of which were written to or by H. W. Cooper. The remainder of the records were created by other authorities, prisoners, and relatives of prisoners. Series also contains a warrant written by J. Cartmel and a chronology written in shorthand by H. W. Cooper. Also included in the series is an empty manila envelope. The records in this series have been arranged into the following three files: 1932; 1933; and 1934.

Publications

Series consists of publications created by the Office of Continuing Studies and its predecessors. Printed materials include course calendars and posters; lecture notices; conference and workshop programs; and brochures for courses offered by Continuing Studies.

Non-credit programs

Series consists of records relating to the administration and development of non-credit courses and programs offered by the Office of Continuing Studies and sponsored by SFU's academic faculties, departments and schools. Records include correspondence; working papers; reports; budgets and financial working papers; course proposals, outlines and evaluations; agendas and minutes; program contracts; student binders; pamphlets; and photographs and contact sheets.

Credit Programs

Series consists of records relating to the administration and development of university credit courses and programs offered by Continuing Studies. Records consist of correspondence and working papers, reports, student handbooks, course guides and oversized posters, budget and financial working papers, meeting minutes, statistics, course proposals, outlines and evaluations, contracts, and publications.

Committees

Series consists of records relating to the Dean's involvement on or liaison with various university and inter-university committees related to continuing studies/education. Records include agendas, minutes, correspondence, reports and working papers.

Dean's correspondence

Series consists of records relating to the Dean's correspondence with campus and non-campus organizations. Activities, events and topics documented include dean's/director's meetings and reports; liaison with university departments and faculties regarding continuing education; television networks including KCTS/9, the Knowledge Network and CanWest Pacific Television; and development and administration of the Downtown Education Centre and SFU at Harbour Centre. Records include agendas and minutes, correspondence, annual reports, working papers and reports.

Publications

Series consists of publications created by the School and its predecessors. Material includes annual reports, Computing Science Student Society newsletters, course guides and brochures, graduate studies program guide and student handbook, and research overview report.

Curriculum and instruction files

Series consists of records relating to credit and non-credit instruction offered by the School and its predecessors. Activities, events and topics documented include the evaluation of courses, new course proposals, curriculum rationalization and scheduling, development of Continuing Education courses, cross-listed courses with other departments, Programs of Distinction, Programs of Excellence, seminar and colloquium series, high school computer course development, the Summer Computing Institute, workshops, and the graduate and undergraduate program.

Records include correspondence, reports, course files, working papers, policies, lecture schedules and outlines, reading lists, student self-study guides and handbooks, assignments and essay questions, final exams, directed studies proposals and teaching evaluation summaries.

Some teaching material has been retained (e.g. glossaries, lecture notes), but reprints of articles have not been preserved. The sub-series on "Course files" does not include course administrative records (e.g. enrollment lists, book requisition forms, grade change forms, registration status reports, waiting lists, add/drop forms, lab fee notices). Note that record types found in the files vary considerably from course to course.

Computing laboratory, centre and facility files

Series consists of records relating to the establishment and operation of computing laboratories and other facilities used by students and faculty for research and coursework completion. Activities, events and topics documented include the Centre for Systems Science (CSS), the Computer Graphic Centre, the Computing Centre, and the proposal for a remote academic terminal. Also included are records on the Computer Assisted Instruction Centre (CAI), Computing Science Instruction Lab (CSIL), and the Laboratory for Computing and Communications Research (LCCR).

Records include correspondence, reports, course files, policies and proposals, and working papers.

Project, research and grant files

Series consists of records relating to grants, scholarships and awards prepared or received by faculty members during the course of university-wide, national and international research. Included are funding applications for Simon Fraser University President's Research Grant Stipend, Natural Sciences and Engineering Research Council (NSERC), Social Sciences and Humanities Research Council (SSHRC) and the Science Council of British Columbia. Noted research projects include the Canadian Society for Fifth Generation Research; proposal for a National Microelectronics Facility; a joint proposal by Computing Science, Engineering Science and the Physics Department; and planning for a site visit to SFU by NSERC.

Records include grant application forms and policies, proposals, financial budgets, correspondence, reports, minutes, faculty curriculum vitae, working papers, statistics, contracts and agreements.

Director's correspondence files

Series consists of records relating to the Chair's/Director's correspondence with school program areas and faculty, other university programs, and external (non-university) individuals and organizations. Activities, events and topics documented include technical reports, graduate and undergraduate curriculum development, Faculty Association meetings and case files, interdisciplinary program development with other faculties, SFU's Speaker's Bureau, Student Society, involvement with professional organizations, and Ted Sterling's cancer research.

Records include correspondence, reports, notices, letters, budgets, proposals and working papers.

Committee files

Series consists of records relating to meetings and deliberations of departmental, faculty, university, and external committees in which faculty or representatives from Computing Science participated. Departmental activities, events and topics documented include meetings; faculty search, hiring, and tenure deliberations; computing facilities; curriculum development; undergraduate and graduate programs; and hardware and software acquisition. Faculty records include minutes of the Faculty of Applied Science Executive Committee and the Faculty of Interdisciplinary Studies Executive Committee. University-wide records consist of minutes and papers from committees such as academic planning, computer policy and planning, and research policy. External committee records include minutes and papers of the British Columbia Computers in Education Committee and the Canadian Computer Science Department Chairmen Committee.

Records include meeting agendas, minutes and supporting documents; correspondence; reports; policies and procedures; program revisions and course proposals; and working papers.

Note that in the case of departmental committees, the files constitute the original, authoritative records of those committees. In the case of non-departmental committees (faculty, university and external), however, the School did not typically function as the official record-keeper or custodian of the committee's original records. Accordingly, these files document the School's participation in the committees (correspondence and copies of committee records) rather than representing the authoritative record of those committees.

Administrative files

Series consists of records relating to the administration of the School office and management of relations with non-academic employees. Activities, events and topics documented include capital budget planning; search for School chairman; enrollment and registration issues; fundraising; faculty workshops and retreats; the appointment of Teaching Assistants and Sessional Instructors; space requirements and the move to the Applied Sciences Building.

Records include budgets, correspondence and reports, capital equipment requests, planning documents, notes and working papers.

School history and structure files

Series consists of records relating to the evolution of the School, its internal organization and mandate, scope of activities, and reorganization as part of the Faculty of Applied Science in 1985. Activities, events and topics documented include program planning in the early 1970's, departmental profile and formal review.

Records include correspondence, reports, planning documents, notes and working papers.

Publications

Series consists of publications created by the School and its predecessors. Material includes "CMNS news," the departmental newsletter; annual reports; and course outline booklets.

Curriculum files

Series consists of records relating to the credit and non-credit instruction offered by the School and its predecesors, including new course proposals, curriculum rationalization and scheduling, grading, reading lists, assignment and essay questions, lecture schedules and outlines, examinations, cross-listed courses with other departments, guest lecture series, graduate level colloquiums, directed studies proposals, continuing studies courses offered downtown, and the Ph.D. program proposal. Records include correspondence; reports; course files; working papers; and policies.

Some teaching material has been retained (e.g. glossaries, lecture notes), but reprints of articles have not been preserved. The sub-series on "Course files" does not include course administrative records (e.g. enrollment lists, book requisition forms, grade change forms, registration status reports, waiting lists, add/drop form, lab fee notices). Note that record types found in the files vary considerably from course to course.

Departmental research projects, proposals and grant application files

Series consists of records relating to research projects, proposals and grant applications prepared by faculty members during the course of university-wide, national and international research on communication. Project topics include Media Analysis, Image / Sound Research Centre, Laboratory for Computer and Communications Research, conferences, communication databases, the Telecommunications Research Group and the Radio Spectrum Project. Grant applications include those sent to the President's Research Fund, SSHRCC and NSERC. Records include application forms; proposals; correspondence; reports; faculty curriculum vitae; working papers; financial budgets; statistics; contracts and agreements.

Chair's correspondence

Series consists of records relating to the Chair's/Director's correspondence with School program areas and faculty, other university departments and external (non-university) individuals and organizations. Activities, events and topics documented include policy development, faculty and student relations, reference letters, graduate student review, facilities and space planning in the West Mall Complex, collaboration with other university departments and research and consulting for external organizations. Records include correspondence; reports; notices; letters; invoices; newsletters; proposals; and working papers.

Committee files

Series consists of records relating to meetings and deliberations of departmental, faculty and university-wide committees in which the School participated. Series includes departmental meetings, committees responsible for departmental hiring, curriculum development, and undergraduate and graduate studies. Also included are records for the Faculty of Applied Science Executive committee, President's Advisory Committee on University Priorities, Downtown Campus Planning, and the Labour Program Advisory committee. Records include meeting agendas, minutes and supporting documents; correspondence; reports; policies and procedures; program and course proposals and revisions; and working papers.

Note that in the case of departmental committees, the files constitute the original, authoritative records of those committees. In the case of non-departmental committees (faculty and university), however, the School did not typically function as the official record-keeper or custodian of the committee's original records; accordingly, these files document the School's participation in the committees (correspondence and copies of committee records) rather than representing the authoritative record of those committees.

School history files

Series consists of records relating to the evolution of the School, its internal organization, mandate and scope of activities, and departmental planning. Activities, events and topics documented include reorganization as part of the faculty of Applied Sciences in 1985, departmental review, an update on alumni and departmental open house, and planning for Homecoming '90. Records include correspondence; reports; proposals; planning documents; notes and working papers.

Anniversaries files

Series consists of records relating to the celebration of SFU's 10th, 20th and 25th anniversaries. Activities documented include receptions, dinners, and a Convocation Mall celebration. Records include guest lists, invitations, programs, memorabilia, correspondence, proposals, publications, and other documents.

Openings and dedication--Harbour Centre files

Series consists of records relating to the opening of the Harbour Centre Campus. Activities documented include the planning and production of the official opening ceremonies, celebration dinner, faculty and staff reception, and public open house, as well as the openings, dedications, and namings of individual rooms and facilities within Harbour Centre. Records include invitations, guest lists, programs, books of words (order of proceedings), correspondence, news releases, publications, briefing notes, photographs, and other documents.

Openings and dedication--Burnaby files

Series consists of records relating to the opening, naming and dedication of buildings and facilities at the Burnaby campus, and the openings of the Faculties of Business Administration and Engineering Science. Records include invitations, guest lists, programs, books of words (order of proceedings), correspondence, news releases, publications, photographs, and other documents.

Awards ceremony files

Series consists of records relating to the production of the annual Awards Ceremony and the Honour Roll Reception. Records include programs, books of words correspondence, publications, advisory committee minutes and other documents.

General ceremonies and events files

Series consists of records relating to a variety of ceremonies and events organized by the Ceremonies Office. Activities documented include dinners, receptions, memorial services, exhibitions and other special occasions held to honor students, staff, faculty, alumni, and distinguished visitors. Records include programs, invitations, guest lists, books of words (order of proceedings), correspondence, notes, publications, brochures, and other documents.

Convocation files

Series consists of records relating to the convocation ceremonies held at SFU to award undergraduate, graduate, and honorary degrees. Records include Convocation booklet, programs, invitations, guest lists, books of words (order of proceedings), timetables, correspondence, notes, publications, press releases, news clippings, speeches, and other documents.

Note that files from 1990s onwards contain fewer document types, often only the Convocation booklet and book of words; and from 2006 only the Convocation booklet. The format of the booklet changed little from 1967 to 2005. Since ca. 2006, the booklet has been produced by Communication Services, a unit of Student Services (the Spring 2006 booklet is the first to credit Student Services).

Installation ceremonies files

Series consists of records relating to the installation of the Presidents and Chancellors of SFU including Patrick Mc-Taggart Cowan as President and Gordon Shrum as Chancellor (1965); Pauline Jewett as President (1974) and William Saywell as President (1983). Records include programs, invitations, guest lists, books of words (order of proceedings), timetables, correspondence, notes, publications, press releases, news clippings, speeches, minutes, photographs, and other documents.

SFU Opening ceremonies files

Series consists of records relating to the opening ceremonies of Simon Fraser University on September 9, 1965. Activities documented include the planning of the ceremonies. Records include programs, correspondence, notes, news clippings, publications, sheet music, charter student certificate, and other documents.

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