Fonds F-107 - Student Services fonds

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Title and statement of responsibility area

Title proper

Student Services fonds

General material designation

  • Photographic materials
  • Textual records
  • Records in electronic form (born-digital)

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  • Source of title proper: Title of the fonds is based on the name of its creator.

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Dates of creation area


  • 1964 - 2014 (Creation)
    Student Services

Physical description area

Physical description

8.33 m of textual records
109 photographs
13, 369 textual documents in portable document format (PDF)

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Archival description area

Name of creator

(1964 -)

Administrative history

Student Services began in 1964 as a series of administrative units in the Registrar's Office. In September 1965 Norman Barton, the Registrar, resigned and Lolita Wilson, Dean of Women, stepped in as the temporary Acting Registrar. In December 1965 D.P. Robertson was hired as the new Registrar and the Board of Governors asked Wilson to administer and develop a student affairs program as the Dean of Student Affairs. As Dean she reported to the Vice-President, Academic and represented student concerns on the Faculty Council. Under Wilson's management Health Services, Residence, Housing, Student Employment (Canada Manpower), and the Chaplain's Service became formal offices. Her responsibilities grew to include Counselling Services, clerical work for Canadian University Students Overseas, the International Office, the Day Care Centre, and foreign students. For a brief period, the Simon Fraser Student Society existed as a parallel office of Student Affairs, but gained autonomy in 1967 after registering as a society.

In 1971 Student Affairs underwent a number of administrative changes as various services became increasingly autonomous under the leadership of directors and coordinators. The office was renamed the Division of University Services, which more accurately reflected its role serving the entire university community including faculty and non-academic staff. The position of Dean of Student Affairs was discontinued and Wilson returned to teaching and research as the Assistant to the Vice-President, Academic where she was responsible for institutional research relating to students. Stephen Stratton (the former Acting Dean of Education) assumed the position of Director of the Division of University Services and reported to the Vice-President, Development (soon after renamed Vice-President, University Services). Stratton resigned after one year and was replaced by Stanley Roberts who took on the new title of Vice-President, University Services. As Vice-President, Roberts reported directly to the president. By 1972, University Services had also taken on responsibility for the University Theatre, the Student Placement Office, the Reading and Study Centre, University News Service, the Resources Office (until 1977), and the Centre for Communication and the Arts. Alumni Affairs was added in 1973 (until 1975) while Athletics and Recreation were added in 1974.

In 1977 Roberts resigned and the position of Vice-President, University Services was discontinued. University Services was renamed Student Services and William (Bill) Stewart assumed control as Director of Student Services. Stewart had served under Roberts as Assistant to the Vice-President, University Services from 1973-1976. As the new Director, Stewart continued to report directly to the President until 1981. From 1981-1993 he reported to the Vice-President, Administration except for a brief period when he reported to the Executive Director, Administration Services (1986-1989). From 1994-1995 Stewart reported to the Associate Vice-President, Academic. Stewart served as Director of Student Services for 20 years, during which a number of units/offices in University Services were reorganized. In 1981 the University Theatre was removed from Stewart's responsibility followed by the Reading and Study Centre and Financial Aid (both in 1986), while Food Services (1986) and Traffic and Security (1989) were added.

In 1996 Student Services was renamed Campus Community Services (CCS) which reflected the role of the student services offices working together to provide assistance and programming for students, faculty and staff at the university. Michael Dinning, previously Director of Recreational Services and Athletics, succeeded Stewart as Director of Campus Community Services. He reported to the Dean of Student Services and Registrar, who in turn, reported to the Associate Vice-President, Academic from 1996-1998 and the Vice-President, Academic & Provost from 1998-2005. Campus Community Services established a mandate to “ease the transition of new SFU students through orientation services; offer a wide scope of activities, programs and services that assist students with their academic and social success throughout their time at SFU; and provide students with a variety of opportunities to explore career options and better prepare themselves for life in the larger community when they leave SFU.” Campus Community Services offices included Recreation and Athletics; Centre for Students with Disabilities; Chaplaincy (Interfaith Centre); Childcare Society; Health, Counselling and Career Centre; Nightline Crisis Counselling; the Peer Helper Program; First Nations Student Services; Orientation Services; Residence and Housing; Student Employment Centre; and the Volunteer Resource Centre.

In 2003 Campus Community Services was dissolved and was renamed (once again) Student Services. Dinning became the Associate Dean of Student Services, reporting to Ron Heath, Dean of Student Services and Registrar. Student Services was restructured as an "umbrella office", overseeing individual units that include Academic Resources; Student Accounts; Admissions; Athletics; the Childcare Society; the Centre for Student Disabilities; Financial Assistance; the First Nations Students Centre; Health, Counselling and Career Services; the Interfaith Centre; Orientation; Recreational Services; Residence and Housing; Senate; Student Development and Programming; Student Academic Affairs; Student Recruitment; and the transit program U-Pass. In September 2005 Heath's title was simplified to Registrar and he currently reports to the Acting Associate Vice-President, Students and International (AVPSI).

Custodial history

Scope and content

The fonds consists of records relating to the development and administration of non-academic services for students, staff and faculty at Simon Fraser University. Activities, topics and events documented include the Dean's/Director's correspondence with student services departments, Student Society, the university community, and provincial and national organizations; participation on university committees; development of projects, programs, and workshops; and publications.

The types of documents include meeting agendas, minutes, and supporting papers; correspondence and reports; annual reports; statistical studies; budgets and financial working papers; contracts; program evaluations; and publications including student handbooks, non-credit course calendars, brochures, newsletters, course outlines, and newspaper clippings. Photographs and architectural plans are also included in the fonds.

Notes area

Physical condition

Immediate source of acquisition

The records were transferred to Archives through the regular application of university Records Retention Schedules and Disposal Authorities (RRSDAs).


This fonds comprises three sets of records: 1) those previously processed by archives staff in 1998 as F-54, Campus Community Serivces fonds - 2) the newly processed records of F-107, Student Services and 3) Course outlines exported as PDFs from a database. After an initial review of the records, the decision was made to merge the two existing fonds as the records reflect the history and continuous administration of Student Services offices and programs since 1964.

The records have been divided into series based on the tenure of each Student Services Dean/Director. This follows the original arrangement pattern that was created when F-54 was first processed. It is unknown if this arrangement reflects the creator's arrangement of records. During the merge of these records no attempt was made to re-organize records from their previous F-54 subseries. However, file numbers have changed as part of their inclusion in F-107 and a concordance has been created that documents the relationship between old F-54 and new F-107 file numbers. Within each subseries the records have been arranged chronologically.

The records in Series 3, Director of Student Services, have been arranged based on the creator's original file classfication plan that was reconstructed during appraisal. Within each subseries and sub-subseries the records have been arranged chronologically.

Series 3 also contained a number of records related to Bill Stewart's tenure as President and active member of the Canadian Association of College and University Student Services (CACUSS) from 1974 to 1991. During appraisal these records were not retained as they did not relate to student services functions at SFU. In November 2005 the records were transferred to the Archives and Manuscripts Division of Memorial University Libraries in St. John's, Newfoundland, the current repository for CACUSS records. These records follow a prior de-accession of CACUSS records in 2004 from the SFU Archives to the Memorial University Libraries Archives and Manuscripts Division.

Records relating to the administration of Student Services between 1972-1977 by the Vice-President, University Services have been processed as a separate, closed fonds. Please refer to the finding aid F-207 for a detailed file list and description of these records.

F-107-5 "Course outlines database export" was preserved and described in 2015 and is the first accrual of digital records to this fonds.

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Restrictions on access

Some files in this fonds have been reviewed and have been deemed open or restricted in accordance with the provisions of British Columbia's Freedom of Information and Protection of Privacy Act (RSBC 1996 c. 165). All remaining records in this fonds are marked 'pending review' and must be reviewed by an archivist prior to release. As a result of the review process, access restrictions may apply. Please see the file lists and consult an archivist for more details.

Terms governing use, reproduction, and publication

Finding aids

Archival descriptions are available at the series, sub-series and sub-subseries levels. File lists are available for every series, sub-series, and sub-sub-series. Appendix A collects all name access points at the series, sub-series, and sub-sub-series levels and acts as a name index.

As of November 2005, the finding aid for F-54 Campus Community Services has been closed. A copy of the concordance tracking F-54 file numbers as integrated and re-numbered in F-107 is available in print in the collection files for F-54 and F-107 and electronically via the Archives Information System (AIS) database. Please see an archivist for more information.

Associated materials

Records relating to Student Services functions, projects, committees and offices are widely dispersed throughout processed records in archival holdings. For more information, please consult the finding aids for F-11 Facilities Management; F-17 Peak Publications Society; F-28 Office of Vice-President, Finance and Administration; F-74 Simon Fraser Student Society; F-80 Recreational Services and Athletics; F-85 Office of the Registrar; F-128 F. Margaret Hayward (regarding the Reading and Study Centre); F-149 SFU Childcare Society, F-186 Lolita Wilson SFU History Collection; F-193 Office of the President; F-200 Office of the Vice-President, Academic and Provost; F-201 Office of the Associate Vice-President, Academic; and F-207 Vice-President, University Services.

Related materials


Additional material has been accessioned but not yet processed (as of May 2006: 40 cm., 1968-1998). Please consult the archivist for information about using these materials; restrictions may apply. Further accruals are expected.

General note

Student Services has undergone a number of name changes that include:

Student Affairs (1966 - 1971)
University Services (1971 - 1976)
Student Services (1977 - 1995)
Campus Community Services (1996 - 2003)
Student Services (2003 - )

General note

Financial assistance for the arrangement and description of the records and production of the finding aid was generously provided by the Government of Canada through Library and Archives Canada and the Canadian Council of Archives.

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Finding aid prepared by Lisa Beitel in December 2005.

Updated by Lisa Beitel (May 2006).

Updated by Kelly Stewart (2015-2016)

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