Title and statement of responsibility area
Recreational Services and Athletics fonds
General material designation
- Moving images
- Textual records
Other title information
Title statements of responsibility
- Source of title proper: Title of the fonds is based on provenance.
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Edition statement of responsibility
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Statement of scale (cartographic)
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Issuing jurisdiction and denomination (philatelic)
Dates of creation area
1960 - 1995 (Creation)
- Recreational Services and Athletics
Physical description area
3.5 m of textual records
62 moving images
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Archival description area
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The origins of Recreational Services and Athletics can be traced to two predecessor bodies established during the founding of the University in 1965. These bodies, the Athletics Program and the Recreation Program, were originally components of the Physical Development Centre, one of three centres that comprised the Faculty of Education. The organization of the Centre, approved by the Board of Governors on 14 January 1965, consisted of a Chairman acting as Head, responsible to the Dean of Education. Responsible to the Chairman were three Directors who oversaw the Centre's program areas of athletics, recreation, and research and professional development.
The Athletic Program was responsible for providing an opportunity to qualified students to increase their standards of athletic proficiency through competition in intercollegiate sports. Initially, the University competed on an intercollegiate level in three sports -- football, basketball and aquatic sports. Intercollegiate competition in other sports was added to the Program when interest and resources permitted. In contrast, the Recreation Program was responsible for providing a broad range of activities to students, faculty, staff, and the off-campus community through sport clubs, intramurals, community recreation programs and non-credit workshops and activity courses.
Reorganization within the Physical Development Centre, in 1967, resulted in the formation of the Physical Development Studies Department (later Kinesiology) and the merger of Athletics and Recreation as the Department of Athletics and Recreational Services. In 1970, responsibility for the Department of Athletics and Recreational Services was transferred from the Centre and the Faculty of Education to the Vice-President, Administration. In 1971, the VP, Administration divided the Department into three new departments: Athletics, Recreation, and Athletic and Recreational Services . Athletic and Recreational Services was headed by a Manager who reported to the Director of Ancillary Services and was responsible for the maintenance of athletic and recreational facilities and for the servicing of both the Athletics and Recreation Departments for such things as secretarial services, physiotherapy, audio-visual requirements, purchasing, equipment, ticket sales, transportation, accommodations, temporary help, scheduling, budget control, building and playfield maintenance and for all general administration. The Departments of Athletics and Recreation were headed by Directors who reported directly to the VP, Administration. Athletics remained responsible for intercollegiate sports, and Recreation for all other sports and leisure activities.
Slight changes to the above reporting structure occurred in 1979 when responsibility for the Department of Athletic and Recreational Services was transferred from the Director of Ancillary Services to the Directors of Athletics and Recreation. Reorganization occurred again in 1984 when the Departments of Athletics and Recreation were amalgamated to form the Department of Athletics and Recreation. This structure remained stable until 1996 when the Department of Athletics and Recreation merged with the Department of Athletic and Recreational Services to form the current Department of Recreational Services and Athletics.
Placement of the Department of Recreational Services and Athletics and its predecessors within the organizational hierarchy of the University have also undergone some changes over their history. As stated above, the Department(s) were originally located in the Physical Development Centre of the Faculty of Education and later transferred to the Vice-President, Administration. In 1986, the Department of Athletics and Recreation began reporting to the new office of the Executive Director of Administrative Services, a successor to the Vice-President, Administration. This office reverted to its former title of VP, Administration in 1990. In 1996, the Department was made a division of Campus Community Services which in turn was responsible to the Dean and Registrar of Student Services. The Dean and Registrar of Student Services reports to the Vice-President, Academic. This placement represents the current status of Recreational Services and Athletics.
Scope and content
Fonds consists of records created by the predecessor bodies of Recreational Services and Athletics. Activities and topics documented include the development of departmental policies, and objectives; the maintenance of facilities; departmental and university committees; the intercollegiate athletics program; the recreation program; the operation of athletic and recreational workshops and courses; departmental publications and publicity; and the responsibilities and operations of the Sports Information Office.
The predominant document types that comprise the fonds include correspondence; policy and procedure statements; agendas and minutes; reports; proposals; travel itineraries; schedules; rosters; statistics; news releases; press clippings; programs; newsletters; posters; films; and photographic material.
Immediate source of acquisition
The records were acquired from the Department of Athletics and Recreation in a number of accessions.
The records comprising the fonds were in considerable disorder when received by the Archives and Records Management Department. In order to provide access to the material, the archivist created series based on the functions and activities of the Department. The archivist also grouped loose material into file folders where necessary. Square brackets indicate file titles and dates supplied by the archivist. Furthermore, the archivist reintegrated into the fonds athletic and recreational material from collections that had been previously processed by the archives.
While records are grouped into series based on functions and activities of the Department, it should be noted that there is a considerable mixture of subjects and document types within each series. Therefore, researchers may have to search several series to locate records of interest.
Language of material
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Location of originals
Availability of other formats
Restrictions on access
Some files may contain personal or confidential information. Access to these files may be restricted as required by law. Files marked 'pending review' must be reviewed by an archivist prior to release, and as a result of the review access restrictions may apply. Please see the file lists and consult the archivist for more details. Access to moving images is restricted due to the fragility of the original film reels;
Terms governing use, reproduction, and publication
Complete file lists are available.
Generated finding aid
Additional material has been accessioned but not yet processed (as of January 2006: 2.67 m., 1965-1985). Please consult the archivist for information about using these materials; restrictions may apply. Further accruals are expected.
Fonds includes 62 moving images on 34 film reels (some moving image productions include multiple reels) and 39 videocassettes. All moving images are located in series 11.
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Finding aid prepared by Paul Hebbard, Frances Fournier, Enid Britt (July 1999); revised by Lisa Beitel (January 2006); revised by Cindy McLellan (April 2009); items re-numbered (September 2012).
4 December 2014: File F-80-5-8-0-21 was added by Rita Mogyorosi. File was previously located in container 80-11, but had not been included in file list.
F-80-11-4 and metadata representing digitally preserved videocassettes added August 2018 by Shyla Seller.