Fonds F-84 - Senate fonds

Title and statement of responsibility area

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Senate fonds

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  • Source of title proper: Title of the fonds is based on the name of its creator.

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  • 1964 - 1996 (Creation)

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Physical description

17 m of textual records

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Administrative history

The British Columbia Universities Act of March 1963, which created Simon Fraser University, required the establishment of a University Senate for the management of curriculum, instruction and education. The Act, and its subsequent amendments over the years, specified the membership, duties and powers of the Senate. As of May 2003 Senate is made up of 60 elected and appointed members chosen from faculty, students, staff, convocation, and the community. Senate is responsible for such academic matters as determining requirements for admission; providing for and granting degrees including honorary degrees; recommending to the Board of Governors the establishment or discontinuation of any faculty, department, or course of instruction; awarding fellowships and bursaries; making rules for the management of the library; and providing for the publication of the University calendar.

The President of the University is the chair of the Senate. Senate elects a Vice-Chair annually. The Registrar is the Secretary of Senate according to the University Act, and has delegated to the Director, University Secretariat, the responsibilities for the management of Senate and its committees.

Senate usually meets once a month in open and closed sessions except for August when no meeting is held. Matters for decision are normally brought to Senate through the Senate Committee on Agenda and Rules.

The first meeting of the SFU Senate was held November 29, 1965. In 1967, Senate voted to allow three student representatives--a move hailed as a first for a Canadian university. In 1968, in another precedent-setting decision, Senate admitted observers to its open sessions.

For further information on Senate membership, committees, duties, powers, and rules, see the appendix to this finding aid which contains a print out from the Senate web page, or consult the web page itself for the most current information at

Custodial history

Scope and content

The fonds consists primarily of agendas, minutes and supporting papers from the various committees of Senate. In addition, the fonds contains a series of Registrar's Senate correspondence concerning administrative matters and a series of subject files kept by the Registrar on topics of interest to Senate. Finally, the fonds includes a series of Senate reference files compiled by previous Archives staff for informational purposes. Document types include agendas, minutes, supporting papers, correspondence, terms of reference, reports, briefs, proposals, policies, statistics, lists, publications, handbooks, drafts, notes, working papers and other documents.

Note: The records of the full Senate (agendas, minutes and papers) are held by the Senate Secretariat; a vital records set of agendas, minutes and papers is held in archival storage and is not accessible. Researchers wishing to inspect Senate agendas, minutes and papers should consult the Senate Secretariat.

Notes area

Physical condition

Immediate source of acquisition

The records were transferred to the Archives in several accessions.


The files were arranged by the archivist except for Series 84-1, Committees, which mostly followed the order maintained by the Registrar.

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Restrictions on access

The fonds includes records containing personal information. Access to these files is restricted in accordance with the provisions of British Columbia's Freedom of Information and Protection of Privacy Act (RSBC 1996 c. 165). Files marked "pending review" must be reviewed by an archivist prior to release, and as a result of the review some files may be restricted in accordance with the FOI/POP Act. Please see the file lists and consult the archivist for more details.

Terms governing use, reproduction, and publication

Finding aids

A file list is available in the hard copy version of the finding aid maintained in the Archives Reading Room.

Finding aid

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Additional material has been accessioned but not yet processed (as of June 2003: 1.33 m., 1972-1999). Please consult the archivist for information about using these materials; restrictions may apply.

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Finding aid prepared by Frances Fournier, Enid Britt, Annemarie Crawford (June 2003)

Updated by Enid Britt (August 2006).
Finding aid updated by Enid Britt (September 2007).

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