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Archival description
Simon Fraser University Library fonds Series
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Acquisitions Division records

Series consists of records related to the establishment of the Library collection and includes the Library's original book accession lists; Acquisitions Division correspondence with the university community and book processing and publishing companies; annual reports for the division; and work of the Serials Project Team.

Records include correspondence, reports, statistics, and invoices.

Administration records

Series consists of records related to the daily administration of the University Library including organizational charts and identification of Library objectives; formulation of policies and procedures; management of staff and personnel issues including salaries, job descriptions, and grievances; monthly departmental statistics and reports; thesis preparation and binding; funding for staff research and bibliographic projects; implementation of fire and emergency procedures; budget planning and financial working papers; and management of the Audio Visual Centre.

Records include correspondence and working papers, statistics, reports, budgets and newspaper clippings.

Cataloguing Division records

Series consists of records relating to the activities of the Cataloguing Division at the University Library and includes correspondence with the university community; division organizational charts; monthly division activity reports, cataloguing statistics, and annual reports; division budget planning; and procedures for carrying out shared cataloguing and processing for regional colleges in British Columbia.

Records include correspondence, reports, statistics, budgets and financial working papers.

Collections Division records

Series consists of records related to the activities of the Collections Division within the University Library and includes correspondence with the university community and book vendors; collection policies and analysis; monthly reports and statistics; literature guides; progress updates on the Library's early Canadian journals project and the RCMP collection; and grant applications for project funding from the Donner Foundation, Canada Library Council, Vancouver Foundation, and Boag Foundation.

Records include correspondence, working papers and invoices, reports, statistics, grant applications, and annual reports.

Committee records

Series consists of records relating to the University Librarian's correspondence with, and participation on, various university and non-university committees.

For the complete list of committees, see the sub-series list below.

Records include correspondence and working papers, agendas and minutes, reports, financial papers and staff photographs.

Information Systems Division records

Series consists of records related to the Information Systems Division of the University Library and includes correspondence between Library staff and EPIC, GEAC, and BRS System database vendors; vendor proposals and purchase agreements; automation reports and database planning records; monthly division activity reports; GEAC project planning, training, and implementation; and minutes of the GEAC Acquisition Planning Committee, RFP Steering Committee, Name and Address System Steering Committee, and the British Columbia Library Network.

Records include correspondence and working papers, minutes, reports and statistics, project proposals and updates, and contracts, agreements, and invoices.

Loans Division records

Series consists of records related to the activities of the Loans Division of the University Library and includes correspondence with the university community; policy development on loan procedures including on-line and external; annual reports, monthly Division activity reports, and turnstile statistics; Division meeting minutes; Division budget planning and financial working documents; reports including information on staff activities, workload, projects, the 24 hour Library opening experiment, and on the SHARE project with Okanagan College in Kelowna; interlibrary loans procedures between SFU and the University of British Columbia, progress reports and statistics; and participation in the B.C. Post Secondary Interlibrary Loan Network.

Records include correspondence, minutes, reports, questionnaires, statistics, policies, and financial working papers.

Processing Division records

Series consists of records related to the activities of the Processing Division of the University Library and includes correspondence with the university community, other university libraries, and professional associations; staff reference letters; faculty book processing requests; college book processing procedures; and budget planning and operating expenses for the division.

Records include correspondence and working papers, minutes, statistics and financial statements.

Publications

Series consists of publications produced by the University Library and include lists of serials held by the Library, Library handbooks and annual reports, brochures, newsletters and bulletins, faculty guides, subject bibliographies, publishing guidelines for theses and extended essays and projects, SFU Friends of the Library event publications, and Library survey result reports.

University Bookstore records

Series consists of records related to the University Bookstore and includes correspondence of the University Librarian with the Bookstore manager, the university community regarding the Bookstore, and vendors; Bookstore policies and operating procedures; year end reports; a Bookstore research study; operating budget and financial statements; plans for renovations to the Bookstore; the report of the Bookstore Review Committee and responses to it; and records of a joint grievance committee hearing.

Records include correspondence, reports, budget and financial working papers, and newsletters.

University Librarian's records

Series consists of records related to the activities of the University Librarian and includes correspondence with members of the university community, other universities and external organizations; reports including Library reviews; building renovations; development of Library policies and patron regulations; management planning; 10-year projections for the Library; annual reports; and student and faculty user surveys.

Records include correspondence and working papers, agendas and minutes, reports, statistics, and policies.