Sub-series consists of records relating to the Vice-President, Academic's interactions with the Vice-President, Administration. Activities and topics documented include the organization of university administration, development and implementation of administrative and personnel policies and procedures, relations with campus employee unions, personnel issues including the modified work week, operations of the Diamond University Club, Naheeno Park (park land on Burnaby Mountain), and external reviews of administrative departments. Records include correspondence, reports, policies, drafts and working papers.

Sub-series consists of the Vice-President, Academic's correspondence with, related to, or copied from the Computing Centre. The Computing Centre was established in 1969 and reported to the VP Administration until 1985, when it was renamed Computing Services and moved to the newly formed Vice-President, Research / Information Systems portfolio. It ceased operations in 1991, when two successor bodies were established: Academic Computing Services (ACS) and Operations and Technical Support (OTS). Activities and topics documented in this sub-series include IT systems planning, an external review of the Centre in 1975, development and implementation of the university's computing policies, operations of the Computer Assisted Instruction (CAI) program, and the deliberations and activities of the University Computing Committee, the Ad Hoc Committee on Computing Science (1972), the Ad Hoc Committee on Academic Computing (1973-1974), the Computing Policy Committee, and the Systems Review Board. Records include correspondence, reports, usage statistics, department IT systems plans, meeting agendas and minutes, proposals, recommendations, cost estimates and feasibility studies.

Sub-series consists of records relating to the university's interactions and cooperation with external organizations. Activities and topics documented include a proposal for a Centre for Arts and Science (1978-1980), SFU's relationship with the cable television station KCTS 9 and the Knowledge Network, university development in Indonesia, and the Maclean's magazine survey. For a list of correspondents, see "Access points" below. Records include correspondence, reports, and agreements.

Sub-series consists of records relating to the university's interactions with the provincial government. Activities and topics documented include determination of the provincial funding formula for allocating government funds to BC's universities; correspondence with the Ministry responsible for universities (under it various name changes); the activities of the British Columbia Human Resources Development Project (1991-1992) in which SFU participated; the activities of SFU's Administrative Costs Study Steering Committee (1992); funding under the provincial Teacher Education Expansions program (1992-1995); the establishment and activities of the Post-Secondary Application Service of British Columbia (1993-1995); funding proposals by SFU departments under the province's Innovation Fund (1993-1996) program; correspondence with the British Columbia Council on Admissions and Transfers (BCCAT) and participation in the Degree Program Review Committee (DPRC), the provincial body established in 1995 to approve academic degree programs. Records include correspondence, reports, statistics, briefs and submissions, meeting minutes, agreements, funding proposals and evaluations, and news releases, bulletins, guidelines, and other government printed reference material.

Sub-series consists of records relating to the awarding of internal SFU research grants and the activities of the committees that adjudicate them, include the Excellence in Teaching Award Committee, the President's Research Grant Committee, the Sterling Prize Committee, and the SFU Innovation Fund Committee. Records include correspondence, proposals, and lists of requests and award recipients.

Sub-series consists of the Vice-President, Academic's correspondence with or related to external granting agencies, including the Donner Foundation, and the Commonwealth of Learning. Records include correspondence, reports, and agency brochures and other printed reference material.

Sub-series consists of the Vice-President, Academic's correspondence with, related to, or copied from International Cooperation, during the period in which it reported to the VP Academic (1998-2001). International Cooperation was established in 1985; it ceased operations in 2001 when it merged with several other departments to form SFU International. Activities and topics documented in the correspondence include development of SFU's international strategy, proposals for international programs, international recruitment, the trip of a delegation to Asia (1998), and the activities of SFU's Eastern Indonesia Universities Development Project (EIUDP). Records include correspondence, reports, itineraries, presentations, agreements, and notes and working papers.

Sub-series consists of the Vice-President, Academic's correspondence with, related to, or copied from the Faculty of Science and its departments. The Faculty of Science was one of the three charter faculties established at SFU in 1965. For a general description of record types contained in the correspondence, see the series description for faculty correspondence in general (F-200-3).

Sub-series consists of the Vice-President, Academic's correspondence with, related to, or copied from the Academic Planner. The Office of the Academic Planner was established in 1964; it ceased operations in 1974, when the incumbent, John Chase, was made Director of a new department, Institutional Studies (later Analytical Studies). Activities and topics documented in the correspondence include development of planning mechanisms, enrollment projections, faculty salaries, the trimester system, development of new academic programs, teaching methods, and space allocation planning. Records include correspondence, reports, and statistics.

Sub-series consists of the Vice-President, Academic's correspondence with, related to, or copied from the Academic Advice Centre. The Centre was established in 1971 and dissolved in 1991; for the span of its existence it belonged to the VP Academic reporting portfolio. Activities and topics documented in the correspondence include operations and services of the Centre; faculty and student advisor appointments; and participation in the Education Information Centre Consortium (a collaboration of post-secondary institutions operating an office in downtown Vancouver starting in 1980). Records include correspondence, reports and statistics, proposals, and job descriptions.

Sub-series consists of the Vice-President, Academic's correspondence with, related to, or copied from the Financial Aid Office during the period in which Financial Aid reported to the VP Academic (1985-1989). The Financial Aid Office was established in 1970, expanded its name to Financial Aid and Awards in 1989, and ceased operations in 1994, when its functions were transferred to the Student Academic Resources Office in the Registrar's Office. Activities and topics documented in this sub-series include development of financial aid programs and services, department budget, reporting structure, and staff relations. Records include correspondence, reports, and briefs.

Sub-series consists of the Vice-President, Academic's correspondence with, related to, or copied from the Animal Care Facility during the period in which it belonged to the VP Academic's reporting portfolio. Activities and topics documented include operation of the facilities, including assessments by the Canadian Council on Animal Care; department budget and staff relations; development of university policy relating to the use of animals in research; and the activities of the University Animal Care Committee. Records include correspondence, proposals, job descriptions, facility assessment reports, fact sheets, and notes and working papers.

Sub-sub-series consists of records relating to the regular meetings and forums in which the Vice-President, Academic participated, including meetings of the SFU Vice-Presidents, Deans, Chairs, Academic Directors, and Administrators; the Simon Fraser Student Society / Administrators meetings; and meetings of the Vice-Presidents, Academic of other western Canadian universities. Records include meeting agendas, minutes, supporting papers, reports, correspondence, notes and working papers.

Sub-series consists of records relating to matters affecting the terms and conditions of employment of university academic teaching staff. Activities and topics documented include development, revision, interpretation, and reorganization of the university's academic policies and procedures, including appointment, faculty workload, and the harassment policy; faculty recruitment planning, leaves, sabbaticals, and retirements; the university's employment equity program and the activities and deliberations of the Salary Equity Study Committee and the Employment Equity Advisory Committee; faculty salaries and the activities of the Market Differential Advisory Committee (1991-1993) and the University Salary Appeals Committee (1992-1995); faculty renewal, tenure and promotion processes and the activities of the University Tenure Committee. Records include correspondence, reports, policies, drafts and working papers, faculty position authorizations, performance review statistics, questionnaires, meeting agendas and minutes, and university Compliance Review Reports by the SFU Employment Equity Coordinator.

Sub-series consists of records relating to the activities of the Academic Planning Services unit within the Vice-President, Academic's Office (1992-1995), and then Secretariat Services which took over some the Academic Planning Services' functions in 1995. Activities and topics documented include university endowment accounts, administrative support for external reviews, development of an "accountability framework," and budget planning for new academic program proposals. Records include correspondence, meeting minutes, reports, and drafts; external review committee terms of reference, itineraries, summaries, and reports; and program proposals, comments (internal and external), and funding estimates.

Sub-series consists of the Vice-President, Academic's correspondence with, related to, or copied from the Harassment Resolution Office during the period in which it belonged to the VP Academic's reporting portfolio (1998-2004). Activities and topics documented include the organization of the Office, revision of the university's Harassment Policy in 1998 and its subsequent implementation and operation, and the activities of the Harassment Resolution Policy Board. Records include correspondence, annual reports, appointment letters of investigators and mediators, lists of advisors, and legal advice.

Series consists of the Vice-President, Academic's correspondence with officers of other universities, including the University of British Columbia (UBC), University of Victoria (UVic), the Open Learning Agency (OLA), and the Technical University of British Columbia (TechBC). Activities and topics documented include inter-university liaison and cooperation, and academic exchanges. Records include correspondence, reports, meeting minutes, news releases and bulletins, and agreements.

Sub-series consists of the Vice-President, Academic's correspondence with, related to, or copied from the Graduate Studies office. The first Dean of Graduate Studies was appointed in 1970. Prior to 1985, the Dean of Graduate Studies had major responsibilities for the university's research support services (thereafter transferred to the Vice-President, Research / Information Systems). Activities and topics documented in the correspondence include the administrative organization of Graduate Studies; graduate students and their enrollment, progress, supervision, fees and support; teaching assistants and their unionization; research ethics and the development of the university's Research Ethics Policy; correspondence with and applications to external research granting agencies; supervision of research centres and institutes; academic program proposals and planning; and the activities of the University Publications Committee (1980-1985) and the Ad Hoc Committee on Graduate – Faculty Relations (1993). Records include correspondence, meeting agendas and minutes, reports, proposals, and planning documents.

Sub-series consists of the Vice-President, Academic's correspondence with, related to, or copied from the Faculty of Business Administration and its subdivisions. The Faculty of Business Administration was established in 1981, having its origins in two earlier departments of the Faculty of Arts: the Economics and Commerce Department (1965-1979) and the Department of Business Administration (1979-1981). For a general description of record types contained in the correspondence, see the series description for faculty correspondence in general (F-200-3).

Sub-series consists of the Vice-President, Academic's correspondence with, related to, or copied from the Faculty of Applied Sciences and its schools. The Faculty of Applied Sciences was created in 1985, incorporating a number of departments from the former Faculty of Interdisciplinary Studies and the short-lived Faculty of Engineering Sciences. For a general description of record types contained in the correspondence, see the series description for faculty correspondence in general (F-200-3).

Sub-series consists of records relating to university finances and budget. Activities and topics documented include allocation of departmental operating budgets; capital projects planning (construction, equipment, infrastructure); faculty salary allocation formula; determination of the provincial government's funding formula for allocating the operating grants to BC's universities; the financing and planning of a joint SFU / Canadian International Development Agency (CIDA) / University of Juba project to build a community / university centre in Sudan (1980-1981); financial planning for academic program development, and approval and authorization of new programs; and development of policy relating to tuition and other fees. Records include correspondence; departmental budget proposals and requests; reports, projections and calculations; operating and capital budget applications, and capital plans; new academic program planning records, including proposals, budget estimates, meeting minutes, Senate motions, letters of intent, and program brochures; and briefs presented by the Simon Fraser Student Society (SFSS) relating to tuition and other fees.

Sub-series consists of records relating to the Vice-President, Academic's involvement with the various external (non-university) committees, both standing and ad hoc. It is not always possible to determine whether the records represent the VP Academic's working file as a committee member or rather correspondence between the VP and the committee. For a general description of record types, see the description for the series of committee records and correspondence as a whole (series F-200-8).

Sub-series consists of records relating to various matters relating to teaching and staff, including salaries, benefits, teaching load, policy development, faculty discipline procedures, research ethics (including the activities of the University Research Ethics Review Committee), faculty exchange programs, contracts for services (including the contract relating to the SFU / Secwepemc Cultural Education Society program), faculty disputes, and faculty and university responses to the province-wide general strike ("Operation Solidarity") in 1983. Records include correspondence, reports, faculty handbooks, the Simon Fraser Student Society teacher and course evaluation guide (1980), sessional budget requests, policies and procedures, agreements and contracts, and legal advice.

Sub-series consists of records relating to the activities of the Office of the Vice-President, Academic, including personal correspondence, business correspondence not filed under more specific file categories, and (after 1992) memoranda sent by the VP Academic for wide distribution on a variety of subjects. Activities and topics documented include the search for a Vice-President, Academic (1968-1970) and the appointment of the Associate Vice-President (1975); correspondence with external individuals and organizations; purely personal correspondence of the Vice-President with colleagues, students and professional bodies; the organization and administration of the VP Academic's office, and staff relations; university policy development and university reorganization; strategic planning, and budget planning and allocation; legal advice; and meetings with Vice-Presidents, Academic from other universities. Records include correspondence, policies, reports, job descriptions, invitations, contracts and agreements, legal services invoices and legal advice, wide-distribution memoranda, and personal papers and essays.

Note that sub-sub-series 4 ("Chronological correspondence") consists of copies ("flimsies") of all outgoing correspondence, arranged chronologically. The records are duplicates of "file copies" that were organized by subject using the classification plan (both flimsies and file copies are annotated with the same classification code). The VP Academic's Office maintained such "chrono files" throughout the entire time span of this sub-series (1968-1999), but the Archives has only retained the records for the period prior to the appointment of Brian Wilson as VP (i.e. September 1970); the sub-sub-series therefore represents the chrono files of the first two Acting VPs Academic, R.R. Haering and Lalit Srivastava. With Wilson's appointment, the Office was formally established and the file classification system clearly in place. Prior to it, it is not always possible to establish that records in the chrono files are in fact duplicated in the subject files, and therefore they have been retained in their entirety.

Note that sub-sub-series 5 ("File indices") is an artificial series established by the archivist for the annual file index created by the VP Academic's Office. The file index shows classification codes and category titles; the indices were created by Office but not integrated into the classification system.

Sub-series consists of records relating to faculty leave. Activities and topics documented include development of policy and procedures, and the activities and recommendation of the Sabbatical Leave Committee. Records include correspondence and statistics.

Sub-series consists of records relating to the development, implementation, and interpretation of university policies and procedures. Policies documented include faculty workload, faculty personnel files, university professorships, financial exigency, research grants, patents and copyright, curriculum approval, add / drop regulations, examinations, employment equity, harassment, and the university smoking policy. Records include correspondence, reports, policies and procedures, drafts and working papers, and legal advice.

Sub-series consists of records relating to matters affecting SFU students. Activities and topics documented include enrollment; student recruitment, retention, and attrition; international students and student exchanges; literacy and communication skills; and students with learning disabilities. Records include correspondence, reports, briefs, and statistics.

Sub-series consists of records relating to the university's interactions with provincial and federal ministries and agencies. Activities and topics documented include university-government liaison; government funding, the allocation formula for dividing provincial funds between the universities, and the activities of The University Presidents' Council (TUPC) Allocation Subcommittee; the provincial Funding Excellence in Education (FEE) program and SFU program FEE proposals (1986-1988); SFU's response to government legislation and policies; the activities of provincial advisory bodies, including the Joint Planning and Articulation Committee (JPAC), the University Advisory Council, and the Response Committee on Teacher Education; the establishment of the University of Northern British Columbia (UNBC); and SFU's response to the Federal Cultural Policy Review Committee (Applebaum / Hébert Commission, 1981). Records include correspondence; statistics, reports, briefs and submissions; copies of legislation, drafts, discussion papers, and commentaries; government news releases, wide-distribution memoranda, and other publicity material; meeting minutes; agreements and legal advice; and FEE program proposals from SFU departments.

Sub-series consists of records relating to the allocation of departmental operating budgets to units with the Vice-President, Academic's reporting portfolio. Activities and topics documented include budget planning, requests for funding, budget reductions in the early 1980s, and the budget of the VP Academic's own office. Records include correspondence, budget submissions and proposals, some job descriptions and records relating to position reclassification, and notes and working papers.

Sub-series consists of records relating to the university's fees policy, including special fees, tuition fees, and tuition waiver policy. Records include correspondence, reports, policies and procedures, fee schedules, forms, and meeting minutes.