Title and statement of responsibility area
SFU Archives reference and display materials collection
General material designation
- Photographic materials
- Sound recordings
- Moving images
- Textual records
Other title information
Title statements of responsibility
- Source of title proper: Title based on the contents of the collection.
Level of description
Edition statement of responsibility
Class of material specific details area
Statement of scale (cartographic)
Statement of projection (cartographic)
Statement of coordinates (cartographic)
Statement of scale (architectural)
Issuing jurisdiction and denomination (philatelic)
Dates of creation area
[ca 1870] - 2002 (Creation)
- Archives and Records Management Department
Physical description area
5.3 m of textual records
579 contact sheets
2 videocassettes: VHS
1 cassette tape
Publisher's series area
Title proper of publisher's series
Parallel titles of publisher's series
Other title information of publisher's series
Statement of responsibility relating to publisher's series
Numbering within publisher's series
Note on publisher's series
Archival description area
Name of creator
The University Archives acquires, preserves and makes available three categories of materials: (1) the official records of the University, including those created by the Board of Governors, Senate, University committees, faculties, departments and administrative offices; (2) materials documenting the wider University community; and (3) historical research collections that promote the teaching and research activities of the University.
The Archives was established within the University Library in 1968 when librarian Liisa Fagerlund was appointed University Archivist on a half-time basis. She continued in this post until 1975 when she left the University. From 1975 to 1978, the Archives functioned within the Special Collections division of the Library. Archival duties were carried out by various library staff members. In 1978, the University Archives was established as a separate administrative unit outside of the Library. Donald Baird, recently retired as University Librarian, became University Archivist and held this position until his retirement in 1990. Jim Ross served as University Archivist from 1991 to 1993, and was succeeded by Ian Forsyth in 1994.
When the Archives was a function of the University Library, the University Archivist reported to the University Librarian. When the Archives was established as a separate administrative unit, the University Archivist reported directly to the University President. The reporting structure changed in 1986 when the University Archivist reported to the Vice-President, Research/Information Systems; in 1990, when the University Archivist reported to the Associate Vice-President, Academic; and in 1996, when the University Archivist reported to the Registrar/Dean of Students.
Over the years, the University Archives acquired a variety of materials from the Media and Public Relations office (since 2006 known as Public Affairs and Media Relations). These materials were retained for their informational value although they were never formally integrated with the Media and Public Relations fonds (F-61). Archives staff used this material to create displays and to answer reference questions. Over the years, they added additional files originating from other University departments.
Originally, the Media and Public Relations office kept these materials in their internal files so they could keep track of potential story leads. Additional files have been added to the collection since the Media and Public Relations fonds first had been processed. Even though the materials held little evidential value for the Media and Public Relations office, their residual informational value made it worthwhile to combine them with similar material previously collected by the Archives.
Scope and content
Collection predominantly consists of photographic material (photographs, portraits, contact sheets, negatives, proofs, and slides) but also includes textual records such as clippings, publications, news releases, posters, and miscellaneous documents. It mainly comprises publicity material relating to the activities and topics documented by Media and Public Relations and that includes the photographing of SFU people, departments, organizations, places, and campus events for producing press releases, brochures, and other University publications.
Immediate source of acquisition
Material was originally collected and donated to the Archives by the Media and Public Relations office.
Arrangement follows the Media and Public Affairs office's internal filing scheme from which most of the materials originated.
Language of material
Script of material
Location of originals
Availability of other formats
Restrictions on access
Most files in the collection have an open access status, but some of the files may contain personal or confidential information. Files marked 'pending review' must be reviewed by an archivist prior to release and, as a result of the review, access restrictions may apply. Please see the file lists and consult the archivist for more details.
Terms governing use, reproduction, and publication
File list is available for all series.
See the inventories for Media and Public Relations fonds (F-61) and the Dennis Roberts fonds (F-160). In 1966, the University hired Roberts, an experienced newsman and public relations director, as its first full-time information officer. Roberts wrote news releases and prepared brochures, some of which is included in the SFU Archives Reference and Display Materials collection.
No further accruals are expected.
Standard number area
Subject access points
Place access points
Name access points
- University Communications and Marketing (Subject)
Genre access points
Description record identifier
Rules or conventions
Level of detail
Dates of creation, revision and deletion
Finding aid prepared by Enid Britt, Karen Whale, Lisa Dickie, and Jude Welburn (September 1997).
Updated by Enid Britt, Frances Fournier, and Kelly Spray (August 2001).
Updated by Michelle Curran (March 2012).