Fonds F-33 - Board of Governors fonds

Title and statement of responsibility area

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Board of Governors fonds

General material designation

  • Sound recordings
  • Textual records
  • Multi-media

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  • Source of title proper: Title based on the name of the creating body.

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  • 1963 - 2009 (Creation)
    Board of Governors

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Physical description

20.66 m of textual records and other material

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Archival description area

Name of creator

(1965 -)

Administrative history

The Board of Governors is the University's primary governing body. As established by the Universities Act of 1963, the Board originally consisted of eleven members: the Chancellor, President, three members elected by the Senate, and six others who were appointed by the Lieutenant-Governor in Council. The Universities Act of 1974 increased the number of board members to fifteen (its current number). The Board now includes eight government appointees (two of whom are nominated by the Alumni Association), two elected faculty members, two elected students, 1 elected staff member, and the Chancellor and the President who serve as ex officio members.

The Board of Governors is responsible for the management, administration and control of property, revenue, business and affairs of the University. With the approval of the University Senate, the Board establishes procedures for the selection of candidates for President, deans, Librarian, Registrar, and other senior academic administrators as the Board may designate. The Board also appoints these officials as well as professors and other members of the teaching staff. The Board has the power to fix salaries and define the duties and tenure of office for its appointees, but members of the teaching staff may not be appointed, promoted or removed except upon the recommendation of the President. The Board receives from the President and analyses or adopts with or without modifications the budgets for operating and capital expenditures; fixes the fees to be paid by students; administers funds, grants, fees, endowments and other assets; and, with the approval of Senate, has the power to determine the number of students that may be accommodated at the University.

Chairs of the Board:

Gordon M. Shrum (1963-1968)
Richard E. Lester (1968-1971)
Kenneth P. Caple (1972)
Paul T. Cote (1972-1976, 1981-1982)
Ray Parkinson (1976-1981)
Fred H. Moonen (1982-1987, 1990-1994)
Donald J. Hudson (1988-1990)
Yvonne Cocke (1994-1996)
Tazeen Nathoo (1996-1997)
David Bond (1997-1998)
Jack Kowarsky (1998-1999)
Evaleen Jaager Roy (1999-2002)
Brandt C. Louie (2002-2005)

Custodial history

Scope and content

The fonds consists of records arising from the mandated functions of the Board of Governors as described in the administrative history. The fonds includes meeting minutes, agendas, and supporting documents; reports; financial papers; contracts; architectural drawings; search and review committee records including c.v.'s, reference letters, and appointment forms; news clippings and other documents. The fonds also includes a collection of policies and procedures, many of which had to be approved by the Board.

The fonds is arranged into the following series:

Notes area

Physical condition

Immediate source of acquisition


Researchers should note that there are two series with overlapping contents. The contents of these two series (F-33-1 and F-33-2) is similar but not identical.

Researchers should also note that there is no series 7. Series 7 (Presidential committees) was retired August 2023 and the records were arranged as sub-sub-series 1968-1979 Presidential Search Committees, under sub-series Presidential Search and Review Committees.

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    Script of material

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      Restrictions on access

      Records are subject to British Columbia's Freedom of Information and Protection of Privacy Act (FIPPA). Access restrictions may apply to records containing personal information or confidential information (e.g. legal advice). Files marked "pending review" must be reviewed by an archivist prior to release. See the file lists and consult the reference archivist for more information.

      Terms governing use, reproduction, and publication

      Copyright applies to the records in the fonds and copyright ownership is mixed. Copyright in records authored by SFU employees typically belongs to SFU. The Archives provides access to these materials under a Creative Commons Attribution-NonCommercial license (CC BY-NC). Users are free to copy, share and adapt the materials as they like provided they credit SFU as the creator, indicate any changes they have made, and use the works for a non-commercial purpose. All requests for commercial use should be made in writing to SFU Archives.

      The fonds also includes copyright-protected materials for which SFU does not own copyright (e.g. incoming correspondence authored by non-SFU third parties). For these materials, the Archives makes copies available for private study or research purposes under the fair dealing provisions of Canada's Copyright Act. Use for any other purpose may require the permission of the copyright owner. SFU Archives can assist researchers in attempting to identify copyright owners, but it is the users' responsibility to contact owners and secure any permissions.

      Finding aids

      A file list is available.

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      Further accruals are expected.

      Physical description

      Includes 2 sound recordings, 2 CD-ROMs, 1 floppy disk, and 1 enamel pin.

      Sound recordings are located in series 6 and 8 and include 14 audio reels (originals), 18 audio cassettes (access copies), and 1 audio cassette (original). CD-ROMs are located in series 11 as well as series 8, sub-series 20. The floppy disk is located in series 8, sub-series 1. The enamel pin is located in series 8, sub-series 20.

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      Dates of creation, revision and deletion

      July 1998: fonds first arranged and described by Frances Fournier, Enid Britt, and Carolyn Casenas. Finding aid published.
      March 2000: finding aid updated.
      February 2007: finding aid updated.
      August 2012: items re-numbered in accordance with new control system.
      July 2023: accrual arranged and described by Kira Vandermeulen, finding aid published.

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