Sub-series consists of the Vice-President, Academic's correspondence with, related to, or copied from Reprographics during the period in which it belonged to the VP Academic's reporting portfolio (1991-2002). Activities and topics documented include space planning for Reprographics' facilities, development of its programs and services, and the contracting of services. Records include correspondence, reports, duplicating statistics, and tenders.

Sub-series consists of records relating to faculty renewal, tenure and promotion. Activities and topics documented include development of policy and procedures, and the activities and recommendation of the various Faculty Tenure Committees. Records include correspondence, statistics, presentations, lists of faculty for consideration, and recommendations.

Sub-series consists of records relating to matters affecting the terms and conditions of employment of regular faculty at SFU. Activities and topics documented include employment equity, including the activities of the Employment Equity Resource Group; appointments and the activities of the University Appointments Committee; pensions, benefits, housing and moving expenses; salaries, the Compensation Stabilization Program, and the activities of the Committee to Review the Full Professors Salary Scale (1980-1981), the Salary Policy Review Committee (1985), and the University Salary Appeals Committee; renewal, tenure and promotion processes, including the activities of various Departmental Tenure Committees and the University Tenure Committee (UTC); and leave, sabbaticals, retirement, and early retirement. Records include correspondence, reports and statistics; appointment requests and authorizations; meeting agenda, minutes and supporting papers; policies; legal advice; notes, working papers, and printed reference material.

Sub-series consists of records relating to the Vice-President, Academic's interactions with the Registrar (Registrar / Dean of Student Services after 1996) and with university departments during the periods in which they reported to the Registrar / Dean, including the University Archives. Most of the functions of Student Services were merged with the Registrar's Office in 1996 and the Registrar became the Registrar / Dean of Student Services. Throughout the period covered by this series, the Register / Dean reported to the VP Academic, either directly or indirectly through the Associate VP Academic. Activities and topics documented include enrollment, admissions, registration procedures, high-school liaison, and student recruitment; grading policy, class scheduling, and calendar revisions; Registrar's Office organization and staff relations; the telephone registration project (1990-1991); development of student information systems, including a systems plan (1980), the design and implementation of the SIMON database (1986), and planning (from 1996) for the replacement / migration of SIMON; and implementation of compliance with the BC Freedom of Information and Protection of Privacy (FOIPP) Act (from 1995). Records include correspondence, reports and statistics, job descriptions, IT systems technical specifications and planning documents, and FOIPP advice and access request case documentation.

Sub-series consists of the Vice-President, Academic's correspondence with, related to, or copied from the Registrar's Office. Although the Registrar reported to the VP Academic from the outset, for the first two years of the file classification plan (1970-1971), correspondence with the Registrar was grouped under "Administration." Activities and topics documented in the correspondence include department organization, calendar preparation, registration issues including pre-registration in the context of the trimester system, enrollment and convocation. Records includes correspondence, reports, and a transcript of the Acting VP Academic's comments to Senate on pre-registration on December 1, 1969.

Sub-series consists of records relating to the university's interactions with the provincial government. Activities and topics documented include determination of the provincial funding formula for allocating government funds to BC's universities; correspondence with the Ministry responsible for universities (under it various name changes); the activities of the British Columbia Human Resources Development Project (1991-1992) in which SFU participated; the activities of SFU's Administrative Costs Study Steering Committee (1992); funding under the provincial Teacher Education Expansions program (1992-1995); the establishment and activities of the Post-Secondary Application Service of British Columbia (1993-1995); funding proposals by SFU departments under the province's Innovation Fund (1993-1996) program; correspondence with the British Columbia Council on Admissions and Transfers (BCCAT) and participation in the Degree Program Review Committee (DPRC), the provincial body established in 1995 to approve academic degree programs. Records include correspondence, reports, statistics, briefs and submissions, meeting minutes, agreements, funding proposals and evaluations, and news releases, bulletins, guidelines, and other government printed reference material.

Sub-series consists of records relating to matters affecting the terms and conditions of employment of professional librarians at SFU. Activities and topics documented include development of the university's librarian's policy, salary, benefits, and leave. Records include correspondence, reports, statistics, policies, drafts and working papers.

Sub-series consists of records relating to the Vice-President, Academic's interactions with the President and with university departments during the periods in which they reported to the President, including Analytical Studies, University News Service / Media and Public Relations, the Development Office, the University Archives, and Student Services. Activities and topics documented include the VP Academic's reporting relationship to the President (meetings, advice, reports); meetings with other senior university administrators; policy development and implementation, including the Harassment Policy and the Employment Equity program; university reorganizations and departmental program development; university ceremonies and fundraising; meetings and consultations with the Simon Fraser Student Society (SFSS); meetings and deliberations of President's Advisory Committees relating to university planning; and inter-university cooperation, government liaison and international activities. Records include correspondence, meeting agendas and minutes, legal advice, press releases, university planning documents and mission statements, reports and statistics, SFSS Ombuds Office annual reports (1983-1990), budget modeling exercises, and budget proposals.

Sub-series consists of records relating to the development, implementation and interpretation of university policies and procedures, especially academic policies ("A" series). Policies documented include faculty responsibilities, resignations, salary, sabbatical leave, relocation expenses, dismissal for cause, financial exigency, and the operations of Images Theatre. Records include correspondence, policies, drafts and working papers, legal advice, and printed reference material.

Sub-series consists of the Vice-President, Academic's correspondence with, related to, or copied from Physical Plant and Planning (renamed Facilities Management in 1988). Activities and topics documented include the administrative organization of the department and external reviews in 1975 and 1985; maintenance, expansion, renovation, and construction of campus buildings and roads; and space allocation planning. Records include correspondence, reports, architectural plans and drawings, engineering studies, proposals, cost estimates, space usage studies, and brochures and other printed material.

Sub-series consists of the Vice-President, Academic's correspondence with, related to, or copied from the Personnel Department (renamed Human Resources in 1992). Activities and topics documented in the correspondence include development and implementation of the university's personnel policies; matters relating to campus employee unions, including the Association of University and College Employees (AUCE) strike in 1979, and the formation of the Teaching Support Staff Union (TSSU) and the Administrative and Professional Staff Association (APSA); benefits, study leave, and the modified work week; and an external review of the department in 1973. Records include correspondence, reports, policies, collective bargaining proposals and agreements, transcripts of legal and arbitration proceedings, legal advice, union constitutions and newsletters, press clippings, and a student petition relating to SFU–AUCE negotiations in 1979.

Sub-series consists of the Vice-President, Academic's correspondence with or related to external granting agencies, including the Donner Foundation, and the Commonwealth of Learning. Records include correspondence, reports, and agency brochures and other printed reference material.

Sub-series consists of records relating to the allocation of departmental operating budgets to units with the Vice-President, Academic's reporting portfolio. Activities and topics documented include budget planning, requests for funding, budget reductions in the early 1980s, and the budget of the VP Academic's own office. Records include correspondence, budget submissions and proposals, some job descriptions and records relating to position reclassification, and notes and working papers.

Sub-series consists of records relating to planning for the budget requirements of new and proposed academic programs, including proposals that were not successful. For a list of departments whose proposals are included in the files, see "Access points" below. Records include correspondence, reports, meeting minutes, program proposals and curricula, comments by external reviewers, and budget estimates and calculations.

Sub-sub-series consists of records relating to the regular meetings and forums in which the Vice-President, Academic participated, including meetings of the SFU Vice-Presidents, Deans, Chairs, Academic Directors, and Administrators; the Simon Fraser Student Society / Administrators meetings; and meetings of the Vice-Presidents, Academic of other western Canadian universities. Records include meeting agendas, minutes, supporting papers, reports, correspondence, notes and working papers.

Sub-series consists of records relating to the Vice-President, Academic's interactions with the University Library and the University Bookstore (which reported to Library until 2000) during the periods in which the Library reported to the Vice-President, Academic (1970-1985, 1990-1994). Activities and topics documented include policy development; evolution of the Library's administrative structure; meetings of the Library Management Group (after 1992); external reviews, including a departmental review (1973-1974), review by the President's Advisory Committee on the Library (1984), and the Library Review Committee (1991-1992); library budget and funding; acquisitions and collections policy; cooperation with other libraries, including the "college processing" project of the early 1970s; IT systems planning and implementation; and management, operations, and finances of the Bookstore. Records include correspondence, reports, budgets, meeting minutes of the Library Management Group (LMG), legal advice, inventories, and Bookstore financial and operating statements.

Sub-series consists of legal advice received by or copied to the Vice-President, Academic. Topics documented include employee relations (employment contracts, arbitration, union certification), student discipline, human rights, and faculty tenure and retirement. Records include correspondence, legal opinions, comments on university policies, background papers, copies of legal decisions, appeal books, transcripts, and statements of account for legal services.

Sub-series consists of records relating to faculty leave. Activities and topics documented include development of policy and procedures, and the activities and recommendation of the Sabbatical Leave Committee. Records include correspondence and statistics.

Sub-series consists of records relating to matters affecting the terms and conditions of employment of lab instructors at SFU. Activities and topics documented include salary reviews, and appointment requests and authorizations. Records include correspondence, reports, and statistics.

Sub-series consists of records relating to projects undertaken jointly by SFU and other universities and colleges, including Fraser Valley College, Cariboo College, the Shuswap / Secwepemc Cultural Education Society (SCES), and The University President's Council (TUPC), a forum comprising the presidents and senior administrators of British Columbia's universities. Records include correspondence, reports, proposals, budgets, meeting minutes, agreements, and notes and working papers.

Sub-series consists of the Vice-President, Academic's correspondence with, related to, or copied from International Relations, an office established in 1999 reporting to the VP Academic. International Relations ceased operations in 2001 when it merged with several other departments to form SFU International. Activities and topics documented in the correspondence include strategic planning, international proposals and projects, and hosting of visiting delegations. Records include correspondence, reports, and agreements.

Sub-series consists of the Vice-President, Academic's correspondence with, related to, or copied from International Cooperation, during the period in which it reported to the VP Academic (1998-2001). International Cooperation was established in 1985; it ceased operations in 2001 when it merged with several other departments to form SFU International. Activities and topics documented in the correspondence include development of SFU's international strategy, proposals for international programs, international recruitment, the trip of a delegation to Asia (1998), and the activities of SFU's Eastern Indonesia Universities Development Project (EIUDP). Records include correspondence, reports, itineraries, presentations, agreements, and notes and working papers.

Sub-series consists of the Vice-President, Academic's correspondence with, related to, or copied from the Instructional Media Centre (IMC) during the period in which IMC reported to the VP Academic (1973-1985; 1990- ). Note that the department was called the Audio Visual Centre until 1981, and in 2002 it merged with the Centre for University Teaching to become the Learning and Instructional Development Centre (LIDC). Activities and topics documented in the correspondence include the establishment of the Audio Visual Centre as department administratively independent of the Library (1973); policy development, including the audio-visual equipment policy; provision of audio-visual support services to faculties and departments, and costs and charges; administrative organization and staff relations; administration of Images Theatre; and the activities of the Audio-Visual Committee (1972) and the Instructional Media Centre Advisory Committee (1982-1983). Records include correspondence, meeting minutes, reports and statistics, policies, drafts and working papers.

Sub-series consists of records relating to policy for foreign faculty recruitment and university assistance to non-Canadian faculty on matters of immigration. Records include correspondence, policies, reports, and statistics.

Sub-series consists of records relating to SFU's high-school liaison and recruiting programs. Records include correspondence, reports, and meeting minutes.

Sub-series consists of the Vice-President, Academic's correspondence with, related to, or copied from the Harassment Resolution Office during the period in which it belonged to the VP Academic's reporting portfolio (1998-2004). Activities and topics documented include the organization of the Office, revision of the university's Harassment Policy in 1998 and its subsequent implementation and operation, and the activities of the Harassment Resolution Policy Board. Records include correspondence, annual reports, appointment letters of investigators and mediators, lists of advisors, and legal advice.

Sub-series consists of the Vice-President, Academic's correspondence with, related to, or copied from the Graduate Studies office. The first Dean of Graduate Studies was appointed in 1970. Prior to 1985, the Dean of Graduate Studies had major responsibilities for the university's research support services (thereafter transferred to the Vice-President, Research / Information Systems). Activities and topics documented in the correspondence include the administrative organization of Graduate Studies; graduate students and their enrollment, progress, supervision, fees and support; teaching assistants and their unionization; research ethics and the development of the university's Research Ethics Policy; correspondence with and applications to external research granting agencies; supervision of research centres and institutes; academic program proposals and planning; and the activities of the University Publications Committee (1980-1985) and the Ad Hoc Committee on Graduate – Faculty Relations (1993). Records include correspondence, meeting agendas and minutes, reports, proposals, and planning documents.

Sub-series consists of records relating to the university's interactions with provincial and federal ministries and agencies. Activities and topics documented include university-government liaison; government funding, the allocation formula for dividing provincial funds between the universities, and the activities of The University Presidents' Council (TUPC) Allocation Subcommittee; the provincial Funding Excellence in Education (FEE) program and SFU program FEE proposals (1986-1988); SFU's response to government legislation and policies; the activities of provincial advisory bodies, including the Joint Planning and Articulation Committee (JPAC), the University Advisory Council, and the Response Committee on Teacher Education; the establishment of the University of Northern British Columbia (UNBC); and SFU's response to the Federal Cultural Policy Review Committee (Applebaum / Hébert Commission, 1981). Records include correspondence; statistics, reports, briefs and submissions; copies of legislation, drafts, discussion papers, and commentaries; government news releases, wide-distribution memoranda, and other publicity material; meeting minutes; agreements and legal advice; and FEE program proposals from SFU departments.

Sub-series consists of records relating to the Vice-President, Academic's liaison with provincial and federal government bodies. Activities documented include meetings with Ministry officials, and advocacy of the university's views on government policy. Records include correspondence, discussion papers, briefs, speeches, meeting minutes, and government press releases and wide-distribution memoranda.

Sub-series consists of records relating to university finances and budget in general. Activities and topics documented include operating budget allocations, the budget reductions of the early 1980s, faculty salary budgets, the activities of the Committee to Review TA Budget and Related Matters (1982), a review of university programs in 1984-1985, correspondence with the federal and provincial governments relating to funding, and the university's participation in a Canadian International Development Agency (CIDA) project involving the University of Juba in Sudan (1982-1984). Records include correspondence, reports, statistics and comparisons; request for funds, estimates, calculations, projections, proposals, and recommendations; operating budgets, and SFU's budget applications to the provincial government; and notes and working papers.