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Archival description
Simon Fraser University Archives and Records Management Department Series
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University matters - correspondence

Series consists of records relating to the Vice-President, Academic's interactions with the President, other SFU Vice-Presidents, and the administrative departments that reported to them, as well as correspondence relating to university-wide matters in general. Activities and topics documented include liaison with the federal and provincial governments, budget planning, tuition fees, university reorganization, legal advice, liaison with other senior administrators and other university administrative departments, and relations with non-faculty union and employee associations. For detailed descriptions of record types, see individual sub-series descriptions.

Publications

Series consists of publications created by the School and its predecessors. Material includes annual reports, Computing Science Student Society newsletters, course guides and brochures, graduate studies program guide and student handbook, and research overview report.

Audio cassette interviews

Series consists of a set of six sound recording originally on audio cassette. Four of the recordings are interviews with former Executive Directors and the present Executive Director on the occasion of the thirtieth anniversary of childcare at SFU. The remaining sound recordings are copies of radio interviews by broadcaster Rafe Mair with Sheila Davidson and Social Services Minister Lois Boone about the social services strike in 1999.

Liaison and cooperation files

Series consists of records relating to the Women's Centre's interaction and work with outside organizations, in particular, the B.C. and Yukon Association of Women's Centres and the Women's Studies Student Union at SFU. Records include reports, minutes, newsletters, correspondence and other documents.

Correspondence files

Series consists of correspondence conducted by the Women's Centre with campus and off-campus individuals and organizations, including university administrators, the Simon Fraser Student Society, the Women's Studies Coordinating Committee, the Vancouver Status of Women, and the Women's Building Society of Vancouver. Activities documented include requests for information; support and participation in events and projects; funding proposals; and liaison with other groups and organizations. Records consist of correspondence.

Correspondence

Series consists of correspondence between Gambone and various friends, activists, artists and writers. Correspondents include Paul Buhle, Franklin Rosemont, Laurens Otler, Arthur Moyse, Joyce Woods, David Boswell, Bob Mercer and Fred Woodworth.

Financial records

Series consists of records relating to the Association's management of its financial resources. Activities documented include applying for grants, budgeting, preparing financial statements and tax returns, reporting to funding agencies, and financial auditing. Records include grant applications, income tax returns, financial statements, ledgers, correspondence, reports, agreements, and contracts.

Academic writings and correspondence

Series consists of records relating to Messenger's academic career and activities, in particular, her writings and correspondence of an academic nature. Includes material relating to the research, writing, editing, publishing, and distribution of articles and books written or edited by Messenger. Series also includes correspondence with colleagues involving collaboration or Messenger's advising on and editing of papers, articles, or other publications. Some material relates to Messenger's acceptance into graduate school, teaching position appointments, and sick leave. Records include correspondence, reviews, papers, journal, notes, proofs and typescripts, and application and appointment forms.

University Bookstore records

Series consists of records related to the University Bookstore and includes correspondence of the University Librarian with the Bookstore manager, the university community regarding the Bookstore, and vendors; Bookstore policies and operating procedures; year end reports; a Bookstore research study; operating budget and financial statements; plans for renovations to the Bookstore; the report of the Bookstore Review Committee and responses to it; and records of a joint grievance committee hearing.

Records include correspondence, reports, budget and financial working papers, and newsletters.

Municipal records deaccession

When the University Archives was established, a policy was formulated for collecting the records of local municipalities including Burnaby, Coquitlam, Port Coquitlam, Maple Ridge, and Mission. In 1993, the decision was made to return these materials to their respective municipalities. Series consists of records arising from the University Archives original accessions and subsequent deaccessions of various municipal records. Series includes correspondence, memoranda, notes, copies of agreements, research papers, articles, lists, and inventories.

SFU dance workshops and productions

Series consists of records relating to Iris Garland’s involvement in the planning and delivery of SFU dance workshops and lecture demonstrations, the resulting productions and performances, and their review by the media. It also includes materials pertaining to visiting artists in residence and guest performers invited by Garland to take part in or deliver various dance workshops and intensives. Records include performance programmes, photographs, media releases, handbills, copies of clippings and reviews, posters, correspondence, schedules, notes, and other materials.

Government - correspondence

Series consists of records relating to the President's liaison with the Municipality of Burnaby, the City of Vancouver, the provincial government, and the federal government on university matters. Records include correspondence, working papers, reports, agendas and minutes, project proposals, funding requests, newspaper clippings and government bills.

Published books

Series consists of the archive copies of books published by Press Gang. Two copies of each book have been retained where possible.

Vice-President, Finance and Administration - correspondence

Series consists of records relating to the correspondence between the President and the Vice-President, Finance and Administration and the departments that reported to the Vice-President, Finance and Administration. Records also include working papers, reports, budget and financial papers, policies and procedures, contracts, and photographs.

Faculties - correspondence

Series consists of records relating to the Vice-President, Academic's interactions with the university faculty Deans and academic departments. Activities and topics documented include development, implementation and interpretation of academic policies; appointments, sabbaticals, leaves, salaries, renewal, tenure and promotion; disputes, grievances, and investigations; external reviews, internal administration, and reorganizations of faculties and departments; academic planning and program proposals; budget, funding, space planning, special equipment and facilities needs; and the activities of affiliated research centres and scholarly journals. Records include correspondence, reports, external reviews, curriculum and program proposals, budget proposals and estimates, meeting agendas and minutes, agreements, legal advice, planning documents, and research centre constitutions, financial statements and annual reports.

Associations, memberships, societies and councils - correspondence

Series consists of records relating to the Vice-President, Academic's interactions with associations and societies, including the Simon Fraser University Faculty Association (SFUFA), the Canadian Association of University Teachers (CAUT), and the Association of Universities and Colleges of Canada (AUCC). For detailed description of record types, see sub-series descriptions.

Non-credit programs

Series consists of records relating to the administration and development of non-credit courses and programs offered by the Office of Continuing Studies and sponsored by SFU's academic faculties, departments and schools. Records include correspondence; working papers; reports; budgets and financial working papers; course proposals, outlines and evaluations; agendas and minutes; program contracts; student binders; pamphlets; and photographs and contact sheets.

Women's Monument background records

Series consists of records which were used to define and develop the Project within its social and artistic contexts. Includes reference materials such as statistics on violence against women; original proposals for the Project; speeches given by Committee members at public functions; biographies of the fourteen women; "What They're Saying," a brochure of quotations from well-known public figures who supported the Project; information on other memorials; a budget and a financial statement. Examples of core published materials, such as brochures and the single rose logo and letterhead, are preserved here as well as a cloth banner. Also includes a VHS copy of the film, Marker of Change, donated by the film's producer.

Photographs and slides

Series consists of photographs of various activities including fundraising events, December 6th memorials, jury process, committee meetings, design competition exhibition, Monument construction, and dedication of the Monument. Permission to copy the photographic material was granted by the various photographers in return for photo credit.

Correspondence

Series consists of correspondence made or received by Thelma Finlayson. Activities and topics documented include entomological research, the publication of Professor Finalyson's scholarly papers, adjudicating other scholars' research, providing recommendations for academic positions, and service in professional organizations.

One file contains correspondence regarding the publication of a two-volume work on the immature stages of insects. This work represented the first new information on this subject in over 100 years.

Choreography records

Series consists of records relating to Iris Garland’s choreography work mainly as an independent choreographer or dancer at various concerts and festivals, but also for SFU faculty dance concerts. The series also includes materials pertaining to an original work of choreography Garland created for her final project in the Laban Movement Analysis Intensive Certification Program with the University of Washington. Records include choreography notes, photographic materials, performance programmes, clippings of articles and reviews, scripts, cue sheets, research and supporting documents, and correspondence.

Special media

Series consists of sound and moving image recordings related to various dance productions choreographed by Iris Garland both as an independent performer and as an SFU faculty member. It also includes a documentary featuring a workshop taught by Garland. For types of records, see sub-series descriptions.

Series is arranged into 2 sub-series:

  1. Moving images
  2. Sound recordings

President's correspondence

Series consists of records relating to the President's personal, professional and scholarly activities as opposed to general correspondence sent and received by the President's Office. Records include correspondence, reports, working papers, funding requests and grant applications, university policies and procedures, and photographs.

Personal records

Series consists of Smythe's personal records arising from his various activities, such as his employment as a faculty member at several universities; his studies at the University of California, Berkeley; his involvement with the United States military; his private business venture in the television industry; his ongoing research into various areas of personal interest; his travels to China and Europe; and his work on his autobiography. Series also contains personal records of Smythe's wife, Jennie, and of his father, J.W. Smyth. Series includes correspondence, contracts, annual reports, legal records, reports, notes, drafts, research papers, diaries, newsletters, published articles, and a curriculum vitae.

Topical files and reports

Series consists of subject files created by the Office of the Vice-President, Academic relating to a variety of topics, including university administration, policies and procedures, the work of various university committees and task forces, and liaison with faculty, students, government, and external organizations. Records consists predominantly of correspondence and reports. For detailed descriptions of record types, see individual sub-series descriptions.

Government relations - correspondence

Series consists of records relating to the university's interactions with the provincial and federal governments. Records consist predominantly of correspondence, including much that originated with other offices and was copied to the Vice-President, Academic. For detailed description of record types, see individual sub-series.

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