Sub-series F-18-1-4 - Numbered contact sheets, negatives and prints

IMC 65022-9 IMC 65022-10 IMC 65022-5 IMC 65022-7 IMC 65022-6 IMC 65022-1B IMC 65022-3 IMC 65022-4 IMC 65022-1A IMC 65022-8 IMC 65022-2 IMC 65022-12 IMC 65022-13 IMC 65022-14 IMC 65022-15 IMC 65022-16 IMC 65022-17 IMC 65022-18 IMC 65022-19 IMC 65022-20 IMC 65022-21 IMC 65022-22 IMC 65022-23 IMC 65022-24 IMC 65022-25 IMC 65022-26 IMC 65022-27 IMC 65022-28 IMC 65022-29 IMC 65022-30
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Title and statement of responsibility area

Title proper

Numbered contact sheets, negatives and prints

General material designation

  • Photographic materials
  • Records in electronic form (digitized)

Parallel title

Other title information

Title statements of responsibility

Title notes

Level of description


Reference code


Edition area

Edition statement

Edition statement of responsibility

Class of material specific details area

Statement of scale (cartographic)

Statement of projection (cartographic)

Statement of coordinates (cartographic)

Statement of scale (architectural)

Issuing jurisdiction and denomination (philatelic)

Dates of creation area


  • 1963-2001 (Creation)

Physical description area

Physical description

Analog originals:
ca. 255,000 negatives
ca. 8500 contact sheets
ca. 1800 prints

Digitized copies:
ca. 270 GB of photographs: tiff (preservation copies), pdf, jpg (access copies)

Publisher's series area

Title proper of publisher's series

Parallel titles of publisher's series

Other title information of publisher's series

Statement of responsibility relating to publisher's series

Numbering within publisher's series

Note on publisher's series

Archival description area

Name of creator

Custodial history

Scope and content

Sub-series consists of photographic negatives, contact sheets and prints created by staff photographers of LIDC and its predecessors. Contact sheets are pages of thumbnail images developed from the negatives. Contact sheets were organized by the creators by year, assigning a unique year-based serial number to each sheet (e.g. IMC 72062 = contact sheet 62 from 1972 created by the Instructional Media Centre). It is the contact sheets (rather than individual images) that were indexed (see note below on Finding aids).

For a few years (1987-1989), prints were developed from the negatives and filed by the same contact-sheet number system. Not all contact sheet negatives in these years were developed into prints; and the number of the prints post-1989 is very small. In the file-level contact sheet descriptions, the Physical storage section indicates the availability and container number of the contact sheet and any associated negatives and prints. In a small number of cases, contact sheets or negative may be missing, meaning they were not transferred to the Archives.

For photo subjects, see the parent series description for F-18-1, Photographic materials.

Note that the 1963 negatives pre-date the construction of the university and were later incorporated by IMC into its photo system. There are no contact sheets for the 1963 images.

Notes area

Physical condition

Immediate source of acquisition


In the Archives' initial arrangement of this material (as F-18-1-1), contact sheets and negatives were physically housed in file folders based on the number of items that could reasonably fit in a folder. There was a separate run of files for contact sheets and negatives, and file numbers were assigned sequentially.

In 2018-2020, the Archives physically rehoused the materials, removing them from file folders to flat storage. Contact sheets and negatives are still stored separately, but the creator's original year-based reference codes apply to both and are used to correlate and locate materials. In 2022, the old sub-series (F-18-1-1) was retired. The current arrangement more closely follows the original organization by contact sheet number. It creates a sub-sub-series for each year and within those groupings, a file for each contact sheet. As individual photographs are scanned from the original negatives, these are uploaded as items of the contact sheet.

Language of material

  • English

Script of material

Location of originals

Availability of other formats

The Archives is digitizing and uploading the contact sheets (1965-1972 completed as of October 2022). Contact sheets are sometimes annotated on the back, and the sheets have been digitized front and back as separate tiff files (preservation copy), along with a combined pdf (access copy). For access to the tiffs, consult the reference archivist.

The Archives can provide high-quality scans from the original negatives. Contact the reference archivist and indicate the contact sheet and frame number of the image(s) requested. Scanning resolutions depend on the size of the original negative but are calculated so as to produce an image with 4000 pixels on the longest side. The access copies in SFU AtoM are jpgs, but the higher-quality tiff preservation copies are available on request. Note that when providing copies to researchers, the Archives does not attempt to retouch or crop images, leaving this to the researchers; the images uploaded to AtoM are as-provided to researchers. The Archives is in the process of uploading previously scanned images to SFU AtoM.

Restrictions on access

The photographs are open with no restrictions.

Terms governing use, reproduction, and publication

Copyright in the bulk of these records belongs to SFU (materials made in the course of employment). The Archives provides access to these materials under a Creative Commons Attribution-NonCommercial license (CC BY-NC). There may be some exceptions where photos included in the sub-series were created by non-SFU third parties; these will be noted in file-level descriptions where applicable.

Finding aids

In 1984 the Archives worked with SFU's Computing Centre to create an automated photo index on the university's mainframe computing service. Archives staff input descriptive data found on the back of contact sheets into the centralized database, the scope of which encompassed the photos covered by this series, as well as photos created by Media and Public Relations (F-61-1) and The Peak (F-17-1). Post-1984, photographers had access to the database to index their own contact sheets. Around 1990, the database was discontinued and the data exported to a standalone FileMaker database transferred to Archives. Photographers, however, also received similar FileMaker databases and continued their own indexing. This data was also eventually transferred to Archives along with the sheets and negatives.

Around 2012, the Archives consolidated all this legacy descriptive data into its internal Archives Information System (AIS) database to facilitate searches for reference inquiries. The data, however, was only accessible in the Archives' reading room. In the fall of 2022 the Archives migrated the index into SFU AtoM, mapping the legacy data over to the Scope and content note at the file level for individual contact sheets. No attempt has been made to massage the data into narrative descriptions. The index did not always use consistent subject terms, some terms may be dated, and spelling errors may occur.

Uploaded finding aid

Associated materials

There are two other fonds with university-related photographs similarly organized as contact sheets and negatives: University Communications and Marketing > Series F-61-1-4 and The Peak > Series F-17-1-1.

Related materials


No future accruals are expected.

Alternative identifier(s)

Standard number area

Standard number

Access points

Subject access points

Place access points

Name access points

Genre access points

Control area

Description record identifier

Institution identifier

Rules or conventions



Level of detail


Dates of creation, revision and deletion

January 2023: series established and described; replaces retired sub-series F-18-1-1.

Language of description

  • English

Script of description


Accession area

Related subjects

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