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Reports

Series consists primarily of the Art Gallery's annual reports from 1974 through 1983 written by James Warren Felter to describe the activities of the Gallery for those time periods. Series also contains two earlier reports—one describing the activities of the entire Centre for Communications and the Arts and the other, an early proposal by Felter regarding the future direction of the Gallery.

Committee files

Series consists primarily of records relating to the meetings and deliberations of the President's Works of Art Committee and its successor, the Simon Fraser Gallery Board. Records include agendas, minutes, supporting papers, and correspondence.

History and organization files

Series consists of 13 files created by Nikki Sones relating to the evolution of the gallery and its programs. Records include correspondence, agendas, minutes, reports, budget summaries, news clippings, interview transcripts and audio cassettes.

Reference files

Series consists of documents retained by the Association for reference purposes. It includes press clippings, publications, and compilations of resource information.

Education and training

Series consists of records relating to the Association's work documenting and promoting women's access to education and training in trades and technology. Files reflect its concerns with apprenticeships and vocational programmes; activities relating to the Pacific Vocational Institute, later reorganized as the British Columbia Institute of Technology, and the position of Women's Advocate there; and participation in seminars and public forums on training, the workplace, and women's employment opportunities. Series includes correspondence, briefs, course and program outlines, and some government publications.

Outreach and advocacy

Series consists of records relating to the promotion of women's entry into trades occupations, gathering and dissemination of information about women and trades, and advocacy around specific cases, issues, and events, including sexual harassment and affirmative action. Activities documented include questionnaires circulated on women in trades in 1980 and 1985; speaking engagements and presentations; and an outreach project aimed at high-school students, undertaken in conjunction with the Pacific Vocational Institute and the Society of Canadian Women in Science and Technology (SCWIST) in 1984-1985. Series includes correspondence, briefs, speeches, questionnaires, graphic materials and photographs, as well as published reference materials.

Liaison

Series consists of records relating to the Association's work with other organizations, government agencies, and with other Women in Trades groups. Activities documented include a national conference in 1980 and participation on a number of advisory committees, among them the Advisory Committee on Training and Employment of Women (ACTEW), established by the Provincial Apprenticeship Board in 1981; the Women's Advisory Committee on Training Access (WACT), an ad hoc group formed in 1983 to lobby for revisions to the Training Access (TRAC) learning modules used by vocational institutes; the Women's Employment and Training Coalition (WETC); and the Women's Skills Development Society. Series includes correspondence, minutes, reports, briefs, newsletters and course-related materials.

Finance

Series consists of records relating to the funding of the organization. It includes correspondence, funding proposals, worksheets and budget forecasts, and documents relating to the administration of government grants.

Administration

Series consists of records relating to the administration of the organization. Activities documented include the drafting of the constitution, incorporation, annual general and monthly meetings, and staffing. Included are the constitution, drafts, minutes, correspondence, and office logbooks, as well as records relating to membership, personnel, and operating policies.

Publications

Series consists of publications produced by the Office of the Vice-President, Research. Records include a directory of SFU research institutes and centres, promotional books on SFU's research accomplishments, circulars, grant writing workshop posters, and bi-monthly newsletters reporting on research updates.

Committees

Series consists of records relating to the participation of the Vice-President, Research on various SFU and non-SFU committees.

For a complete list of committees see the sub-series descriptions.

Document types include correspondence, working papers, agendas and minutes, reports and publications.

Research projects/iniatives

Series consists of records relating to research projects and initiatives including liaison with the Tri-University Meson Facility (TRIUMF) and other external organizations on research projects, securing funding and establishing Research Chairs, and adjudicating project proposals.

Document types include correspondence and working papers, reports, budgets and contracts.

Centres and Institutes

Series consists of records relating to research centres and institutes formed by SFU researchers, or operated under partnership with SFU, that reported to the Vice-President, Research. Some of the centres and institutes have been disbanded due to inactivity. For a list of all centres and institutes, see the list of access points below.

Document types include correspondence, working papers, budgets, policies and procedures, and reports.

Financial records

Series consists of records of the Vice-President, Research relating to budget development, research fellowships and grants including the W.A.C. Bennett Fund, the Macmillan Family Fund, and the R.H. Wright Olfactory Prize. Records also include correspondence with the Natural Science and Engineering Research Council (NSERC), the National Research Council, Social Sciences and Humanities Research Council (SSHRC).

Document types include correspondence, working papers, financial statistics, and reports.

Correspondence

Series consists of administrative correspondence between the Vice-President, Research and university departments on research-related issues, policy development, and proposals; local companies and international research organizations; and government ministries. Also included are Bruce Clayman's correspondence records when he held the joint position of Vice-President, Research/Dean of Graduate Studies.

Document types include correspondence and working papers, reports, minutes, and publications.

Financial Aid policy files

Series consists of records relating to the delivery of scholarships, bursaries, and other forms of financial aid to undergraduate and graduate students.

Records include policies, procedures, proposals, correspondence, lists of award candidates and winners, statistics, and other documents.

Academic Advice Centre files

This series consists of records relating to the organization, functions and activities of the Academic Advice Centre.

Activities, events and topics documented include the history of the Centre, the deveopment of advising policies, and the appointment of student and faculty advisors.

Records include correspondence, reports, statistics, minutes, policies, organization charts, manuals, lists, notes, and other documents.

Subject files

Series consists of records relating to topics of interest to the Registrar and the administration of the registrar's office. Examples of files nclude a history of the Registrar's Office and an external review.

Records include committee lists and terms of reference, correspondence, minutes, reports, statistics and other documents.

Senate Archives reference files

Series consists of records collected by the staff of the University Archives to document the organization and functioning of the Senate over the years. While these files do not constitute the official records of Senate, they are useful for historical reference.

Records include lists of Senate members and Senate committee members, Senate handbooks, compilations of Senate rules, and summaries and reports of Senate actions.

Senate subject files

Series consists of records relating to various issues considered by Senate.

Activities, events and topics documented include the Admissions Crisis of 1968, which resulted in a student sit-in to protest the lack of transfer credit standards. The Ellis Report, described in another file in this series, was the University's response to that crisis. Examples of other topics include the appointment of a Dean of Graduate Studies and the development of a Co-op Studies Program.

Records include correspondence, Senate papers and minutes, reports, proposals, notes, and other documents.

Senate - Registrar's correspondence

This series consists of records relating to the general conduct of Senate business by the Registrar as Secretary of Senate.

Activities, events and topics documented include setting agendas and meeting times, changes to minutes, preparation of supporting papers, transmittal of reports and other information to members of the University community, Senate elections, and Senate procedures.

Records include correspondence, draft minutes with some detailed accounts of discussion, notes, reports, Senate supporting papers, lists of committee members, and committee terms of reference. Two files contain correspondence regarding the replacement of Senate committee members who were unable to complete their terms.

Senate Committees

The Senate operates through a system of standing and ad hoc committees. As of 2003, there are 24 Senate committees, but the number of committees has varied over time. Senate determines the membership and method of appointing or electing members to the committees. Most Senate committees have ex-officio administrators as chairs and only a few have Vice-chairs.

Standing committees with delegated responsibilities to perform duties on behalf of Senate usually report to Senate at yearly intervals. Temporary committees report to Senate by the date stated in the charge to the committee.

This series consists of records relating to the meetings and activities of the various Senate Committees.

Records include terms of reference; membership lists; and agendas, minutes, and supporting papers including correspondence, reports, briefs, course proposals, policies, statistics, lists, publications, drafts, notes, working papers and other documents.

Feminist organizations, actions and issues

Series consists of files relating to a number of feminist organizations, actions, and issues with which Ellen Frank was involved. Files contain records on the Counselling Collective, Lesbians Against the Right, the Lesbian Caucus, the South Hill Childcare Society, Women Against Rape, and Women's Rally for Action. Includes correspondence, agendas, minutes, pamphlets, articles, newsletters, bulletins, and posters.

Solidarity Coalition

Series consists of records relating to the Solidarity Coalition. The Solidarity Coalition was formed in 1983 by concerned British Columbians who opposed the restraint policies of the Social Credit government. Includes lists of steering committee members, correspondence, agenda, minutes, reports, briefs, memoranda, resolutions, proposals, presentations, papers and posters.

British Columbia Federation of Women

Series consists of records of the British Columbia Federation of Women. The BCFW was an umbrella organization for women's groups in BC; its objective was to bring about women's liberation through fundamental social change. Includes project proposals, constitution, newsletters, minutes, regional reports, subcommittee reports, and correspondence. Also includes records relating to the Child-Care Interest Group and International Woman's Day.

Association of University Employees

Series consists of records relating to the Association of University and College Employees (AUCE) and the 1979 strike at Simon Fraser University. Includes news bulletins, press releases, notebooks, and press clippings.

Publication records

Series consists of records relating to the publication of particular thematic issues of West Coast Review as well as general files relating to the printing of the journal. Includes correspondence, selected copies of West Coast Review, invoices, and a manuscript record book.

Administrative records

Series consists of records relating to the general administrative activities of the editor and staff of West Coast Review. Topics documented include the establishment of the journal, liaison with writers, and efforts to secure funding through grants, advertising, and donors. Series consists primarily of correspondence.

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