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Archival description
Simon Fraser University Archives and Records Management Department Series
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Diaries, journals and scrapbooks

Series consists of diaries, journals, notepads, and appointment books that reflect McTaggart-Cowan's daily activities. Also includes one diary written by Margaret McTaggart-Cowan, and scrapbooks complied by her.

Physics summer school

Series consists of records relating to the planning and management of advanced summer institutes by the Department of Physics. Participants included graduate students in physics, postdoctoral fellows and senior physicists of international stature. The series includes correspondence, agreements, proceedings, lists of participants, curricula vitae of lecturers and planning documentation.

Academic Planning Committee files

This series consists of records relating to the activities and deliberations of the APC. The files were originally created by the Vice-President, Academic as a member of the committee. At some point in the early 1990s, the records were transferred to and integrated into the record-keeping system of Academic Planning Services. Activities and topics documented in the files include planning retreats at Harrison Hots Springs (May 31 - June 2 1972) and Westminster Abbey, Mission (December 11 - 13 1972); consideration of program proposals in the Fine Arts and in Communication; and the activities of an APC sub-committee relating to disputes in the Political Science, Sociology and Anthropology (PSA) department. Records include meeting agendas and minutes, correspondence, reports, and program proposals.

Academic Planning Committee

Public files

Series consists of topical reference files maintained by the Media and Public Relations Department in order to respond to queries and produce articles for their publications. Examples of topics from SFU's first decade include teaching assistants, labour relations, and the Shell gas station controversy. Series includes news clippings, published articles, correspondence, reports, briefs, working papers, and other documents.

Collected files

Series consists of records relating to the Simon Fraser University Staff Association collected by a former archivist or donated from other unknown sources. Records reflect membership, publications, and information relating to efforts to unionize staff at the university. Includes newsletter, bulletins, memoranda, correspondence, agenda, and posters.

Staff Association office files

Series consists of records created, received and collected by the Simon Fraser University Staff Association in carrying out its functional activities. Records reflect the Association's efforts to represent staff and advocate on their behalf. Also reflects communication with administration, involvement in university life, staff education, social and recreational activities, and the drive to achieve union certification. Includes file lists, constitution, correspondence, memoranda, financial records, agenda, newsletters, minutes of executive and general meetings, staff handbook, and salary proposals.

Chedabucto Bay (N.S.) oil spill clean-up (Operation Oil) records

Series comprises records relating to McTaggart-Cowan's work as Head of the Task Force Operation Oil, established by the Minister of Transport in February 1970.

On February 4, 1970 the Liberian tanker the Arrow was wrecked on Cerberus Rock in Chedabucto Bay, off Cape Breton Island, Nova Scotia. The tanker was bound from Venezuela carrying a cargo of 108,000 barrels of Bunker C fuel oil for Imperial Oil Limited. It is estimated that some two-thirds of the cargo was released into the Bay, polluting 190 miles of the Bay's 375-mile shoreline. The wreck in Chedabucto Bay was the first major spill of heavy Bunker C oil in frigid waters and presented problems for clean-up which were without precedent.

Initial clean-up efforts were directed by James Hornsby of Imperial Oil; he was replaced on February 13. On February 20, the Minster of Tranport appointed a three-man Task Force dubbed “Operation Oil,” with McTaggart-Cowan as the Head, assisted by Dr. H. Sheffer of the Defense Research Board of Canada (Deputy Head), and Capt. M. A. Martin of Maritime Command. The mandate of the Task Force was to minimize damage to the economy and ecology of the region, to gain a knowledge and understanding of oil spills in order to contend with similar incidents in the future, and to make recommendations for minimizing occurrences of oil spills and for providing immediate response and control. In overseeing the clean-up, the Task Force established various headquarters and field units, with much of the on-site capability being provided by the Canadian Armed Forces. Operation Oil reported to the Minister on September 1, 1970 (Final Report, volumes I - III). Clean-up efforts continued over the next two years, and the Task Force delivered the fourth and last volume of its Final Report on May 23, 1972.

Records include correspondence, memoranda, minutes, photographs, diaries, reports and publications (including the Final Report of the Task Force), press releases and press clippings, telegrams, proposals, contracts, plans and drawings, claims sheets and invoices.

Note that the records in this series were made or received by McTaggart-Cowan in his official capacity as Head of the Task Force, an agency of the federal government. Accordingly, in terms of provenance these are public records of Ministry of Transport. The records remained, however, in the physical custody of McTaggart-Cowan and were transferred to the Archives along with his private papers.

Note that associated records may also be held by the federal government department Environment Canada. According to a letter to McTaggart-Cowan dated July 6, 1971 (see file F-65-9-1-19), "much of the reconnaissance data obtained at Chedabucto Bay on ‘Operation Oil' has been placed on microfilm and is stored at the Canadian Oceanographic Data Centre."

Departmental reviews

Series consists of materials relating to external and faculty reviews of the Department. It includes correspondence, memoranda, and reports.

Departmental reviews

Series consists of materials relating to an external review of the Department in 1974. It includes correspondence, memoranda, and reports.

Graduate Student Union

Series consists of records relating to the operation of this predecessor of the TSSU. Activities documented include the establishment of the GSU, negotiation of responsibility for graduate matters with Simon Fraser Student Society, organizing meetings, membership expansion, researching current graduate conditions and proposing improvements through reports and lobbying, participation in university committees, liaison with other university graduate student organizations, and publicizing efforts through newsletters. Records include GSU statutes, policies and history; extensive correspondence including legal advice on the GSU's status; meeting notices, agendas, notes, and accounts; membership and election material; reference and research sources; reports and papers (e.g. on the need for a teaching assistants' union); and newsletters.

Graduate Student Union

Associations and societies

Series consists of records relating to the involvement of the Department in external associations and societies, including the Canadian Association of Physicists. The series includes correspondence, minutes of meetings, and registration materials from a symposium held at S.F.U.

Photographs

Series consists of photographs of Ann and Bill Messenger and their house in Point Grey, as well as photographs of Ann's parents and their visits to Ann and Bill in Vancouver in the mid-1960s.

Departmental History

Series consists of records relating to the history of the School, including proposals for the establishment of the Criminology program and a departmental history. It includes reports.

Personnel

Series consists of records arising from the hiring of house mothers and social workers for the East Enders Society hostels. Series includes correspondence, lists of applicants, letters of reference, job descriptions, social worker's reports, statistics on hostel guests, and other materials.

Senate - Registrar's correspondence

This series consists of records relating to the general conduct of Senate business by the Registrar as Secretary of Senate.

Activities, events and topics documented include setting agendas and meeting times, changes to minutes, preparation of supporting papers, transmittal of reports and other information to members of the University community, Senate elections, and Senate procedures.

Records include correspondence, draft minutes with some detailed accounts of discussion, notes, reports, Senate supporting papers, lists of committee members, and committee terms of reference. Two files contain correspondence regarding the replacement of Senate committee members who were unable to complete their terms.

Centres and departments files

From 1965 to 1972 the Faculty of Education was organized into a number of separate centres and departments. This series represents the surviving records of these bodies.

General Administrative and Office Files

Series consists of the main administrative files of the Society from about 1932 to 1973. During this period, a central office filing system was in place where each file category was assigned a unique alpha-numeric code. The alphabetic code was used to represent the broad category or subject area while the numeric code represented a division of the main category.

Researchers should be aware that the files are not arranged according to strict chronological and alphabetical order within or between subseries, and therefore the entire file list for the subseries below should be reviewed to determine the existence of all files on a particular subject.

Martin Johnson Dido and Aeneas production records

The records consist of material related to the production of the Dido Aeneas opera that was put on by the Centre for Communications and the Arts from June 8 to 10, 1973. Records include a scrapbook with photographs, drawings, sketches, programs, and newspaper clippings related to costume and production design (file 1). There are also four photographs that were found loose with the records (file 2); programs and press reviews (file 3); textual files on production and design (files 4, 5, 6); and a sketch and design template that were found loose with the records (file 7).

Original order was retained in the arrangement of the files.

Johnson, Martin

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