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Archival description
Simon Fraser University Archives and Records Management Department Series
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Spin-off companies files

This series consists of records relating to TeleLearning spin-off companies, including InVentures Incubator Inc., TeleLearning Solutions Inc., CLEARMed Inc., TELEStraining Inc., ThoughtShare Communications Inc., and Virtual Learning Environments Inc. Activities documented include company establishment, business and strategic planning, promotion, and the Network's purchase and / or sale of company shares.

Records include proposals, correspondence, reports, agreements, contracts and memoranda of understanding, meeting minutes, business plans, certificates of incorporation (copies), company by-laws, project files, work plans, promotional material, media releases, financial statements, invoices, share agreements and certificates. Record media include paper and electronic; electronic records are retained in their original software formats (.doc, .rtf, .ppt, .xls, and .pdf).

Public programming files

This series consists of records relating to public events programming by the School and its predecessors. Records include correspondence, reports, media releases, schedules, program event flyers and brochures.

Board, committee and meeting records

Series consists of paper and electronic records relating to the meetings of the Board of Directors, several committees (Executive Committee, Program Commitee, Operations Committee and the Knowledge and Technology Transfer Committee), and the Annual General Meetings. Records include meeting agendas, minutes and supporting papers, correspondence, reports, planning documents, organization charts, budgets and financial statements, resolutions, attendance waiver forms, voting proxy forms, ballots, and proposals. Records are retained in both paper and electronic media.

Board of Governors records

Series consists of records relating to the activities of the Board of Governors and its committees. Activities, events and topics documented include the composition, duties, responsibilities, and activities of the Board; meetings of the Board and its committees; the establishment of University budgets; University finances; Presidential recruitment; Presidential reports to the Board; human resources issues; and campus development.

Records include terms of reference, minutes, agendas, and supporting papers; correspondence and reports; subject files; budgets and financial statements; working papers; reference manuals and policy statements; member lists; contracts; press releases; presentations; and photographs.

Technical University of British Columbia. Board of Governors

Office of the President records

Series consists of records relating to the activities of the President and Office of the President of the Technical University of British Columbia. Activities, events and topics documented include activities of the Interim Planning Council, Interim Governing Board, and university committees and boards; academic issues, including academic and program planning activities, as well as research and external affairs activities; campus and administrative structures development; community relations activities; financial and fundraising activities; human resources, information services, legal affairs, and systems management; as well as external co-operation and liaison activities. Series also includes records relating to TechBC, accumulated by the Office of the President for reference or historical value.

Records include correspondence; reports, papers, proposals, briefs, business, education and academic plans; terms of reference, minutes, agendas, and supporting papers; presentations and speeches; manuals; course outlines, program outlines, and academic calendars; personnel files, job descriptions, contracts and letters of appointment; financial statements, grant applications, audits, and budgets; agreements; legislation; membership information; booklets, brochures, and promotional material; press releases, newspaper articles, journal articles, newsletters; event notices and invitations; notes; videocassettes, audiocassettes, photographs; architectural drawings; and artifacts.

Technical University of British Columbia. Office of the President

Administrative and operational subject files

This series consists of records relating to the general administration of the Network through the management office. Activities documented include establishment of the Network, development of policy and governance structures, strategic planning, incorporation, liaison with member institutions, liaison with the federal Networks of Centres of Excellence (NCE) program and other NCEs, TeleLearning's mid-term review in 1998 and its renewal application in 2000.

Records includes correspondence, reports (including Annual Reports and the final NCE report), statistics, polices and procedures, insurance policies, agreements (including the Network Internal Agreement), Network by-laws, letters patent of incorporation, funding applications and planning documents. Both paper and electronic records have been retained, and there is some duplication of documents across media. Electronic records are retained in their original software formats (.doc .xls, .ppt, .pdf, .jpg).

Financial files

Series consists of records relating to the management of TeleLearning's finances. Activities documented include budget planning, preparation of year-end documentation, tax and information returns, funding applications, distribution of funds, and audits. Records include budgets, spreadsheets, financial statements and supporting papers, tax and information returns, applications, correspondence and reports. Both paper and electronic records have been retained, and there is some duplication of documents across media. Electronic records are retained in their original software formats (.doc, .xls).

Writing

Some files may contain personal or confidential information. Files marked "pending review" must be reviewed by an archivist prior to release and, as a result of the review, access restrictions may apply. Please see the file lists and consult the reference archivist for more details.

Portraits

Series consists of photographic material of faculty, administrative officers, chancellors, presidents, board of governors, honorary degree recipients, as well as biographical notes, curricula vitæ, news clippings, and published articles.

Research files

This series consists of records relating to the administration of TeleLearning research projects by the Network management office. Activities documented include the receipt of theme and project progress reports, drafting of project proposals and contracts, distribution of research funds, and the undertaking by the management office of its own research project, the "Network of TeleLearning Communities" project.

Records include correspondence, reports, notes and working papers, contracts, agreements and memoranda of understanding, overheads and presentations, prototype specifications, research theme and project reports, budget papers, financial statements, invoices, expense claims and supporting documentation. Record media include paper and electronic.

Contract, royalties and rights files

Series consists of records relating to Press Gang Publishers' management of the legal rights pertaining to its publications, including royalties, distribution, use, publication and translation rights. Activities, events and topics documented include negotiations with authors and agents, distribution and subsidiary rights agreements with distributors and other publishers, and payment of royalties. Records include correspondence, agreements and contracts, permissions, sales reports and registers, and royalties statements.

Publications and posters

Series consists of publications and graphic material created by the School and its predecessors. Material includes annual reports, course guides, brochures, booklets, posters and newsletters.

Communications files

This series consists of records relating to the communications function. Activities documented include development of a communications plan, media relations, advertising and publicity, production of the Network electronic newsletter "Tele-Chat," maintenance of the TeleLearning web site, and delivery of papers, presentations and reports concerning the Network. Records include correspondence, reports, press releases, press clippings, web site, artwork, logos, graphics, photographs and negatives, papers and presentations, and TeleLearning demonstration products on compact disk. Records are retained in both paper and electronic media.

Correspondence

Series consists of correspondence with colleagues, graduate students, government officials, as well as interdepartmental correspondence. This series primarily consists of correspondence with colleagues regarding research, specimens, equipment, publications and also solicitations from graduate students to study with Webster at SFU. The series is arranged in chronological order.

University service and career records

Series consists of records relating to Fellman's academic career at SFU, interactions with colleagues, involvement in university administration, and professional service.

Activities and events documented include Fellman's initial appointment; his salary, tenure and promotion reviews; grant and leave projects; participation in the Canadian Association of American Studies; the 1990 review of the editorial board of the Canadian Review of American Studies; and a proposal to establish a transitional college at SFU in the early 2000s. Series includes files relating to a well-publicized American plagiarism case, as well as various disputes at SFU including the 1979 AUCE strike, the 1997 harassment controversy, and the review of the search for the Wordsworth Chair in 2001.

Records includes correspondence, memoranda, reports, proposals, CVs, offprints, certificates, petitions, and public speeches.

Files arranged chronologically.

Teaching records

Series consists of records documenting courses and workshops taught by Iris Garland primarily at SFU. It also includes substantial material relating to “Dancing in Cyberspace: Creating with the Virtual Body,” a telelearning course she co-developed at SFU. For types of records, see sub-series descriptions.

Series is arranged into 2 sub-series:

  1. Course materials
  2. Dancing in Cyberspace records

Publications

Series consists primarily of published books, articles, and literary reviews by Buitenhuis, on a variety of topics, including E.J. Pratt, Henry James, American Studies, World War propaganda, and writers during the World Wars. The series also includes two small files containing published reviews of works written and/or edited by Buitenhuis.

TeleLearning Conference records

This series consists of records relating to TeleLearning conferences. Activities documented include conference planning and organization, media relations, delivery of conference sessions, and post-conference evaluations.

Records include conference material (programs, abtracts, and audio recordings of sessions); publicity material (brochures, posters, graphics and promotional artifacts); administrative records (correspondence, work plans, contracts and agreements, release forms, budgets, speakers and registration lists, media releases); and post-conference reports (debriefings, wrap-up reports, conference statistics).

Sound recordings related to Arthur Erickson

Series consists of analogue sound recordings of radio interviews, lecture series, news documentaries, and a soundtrack for the Architectural Institute of America awards ceremony. The subject of these motion pictures includes Erickson, the Erickson/Massey Architects firm, and specific buildings and designs by Erickson.

Exhibition files

Series consists of records relating to the production of in-house and travelling exhibitions. Records include correspondence, flyers, programs, statistics and other documents.

Analytical Studies publications

Series consists of publications produced by the Analytical Studies office. Series includes publications regarding enrollment and attrition, grading, instructional activities, faculty, University facilities, and other matters. Series also includes various editions of the Fact Book published by the office to answer commonly asked questions about SFU activities and conditions.

Conference, presentation, and literary jury materials

Series includes materials relating to conferences, workshops, and literary juries in which Peter Buitenhuis participated, organized, or presented. Topics and activities documented include his participation on the Governor General Awards non-fiction jury, Canadian Association of American Studies conferences, a World War seminar in Paris, and a History of the Book Conference.

This series includes correspondence, presentation papers, conference programs and pamphlets, newsletters, and submitted papers and presentation proposals.

Dean's administrative records and correspondence

Series consists of records relating to the administration of the Faculty of Science and includes minutes from the Faculty of Science meetings and Faculty of Science Chairmen's meetings; the Dean's correspondence with faculty departments, the B.C. Science Council, the University Research Park, TRIUMF, the University College of the Fraser Valley, the Eastern Islands University Development Project, and the Western Canadian Universities Marine Biology Society. It also contains correspondence with research institutes including the Theoretical Science Institute, the Institute for Energy, the Institute for Aquaculture Research, the Applied Mathematics Institute, and the Environmental Science Research Institute. Also included are departmental reviews and annual reports; the development of faculty policies, procedures, and curriculum guidelines; NSERC grant proposals and National Research Council awards and applications; and records on the construction of campus buildings including the South Science Building and drawings for the Science Complex.

Records include correspondence, working papers, reports, meeting agendas and minutes, grant applications, and bound architectural drawings.

Correspondence

Series consists of administrative correspondence between the Vice-President, Research and university departments on research-related issues, policy development, and proposals; local companies and international research organizations; and government ministries. Also included are Bruce Clayman's correspondence records when he held the joint position of Vice-President, Research/Dean of Graduate Studies.

Document types include correspondence and working papers, reports, minutes, and publications.

Committee files

Series consists of the records of committees of the Faculty of Education and documents their activities and deliberations. Records include meeting agendas, minutes, supporting papers, committee correspondence, and reports; also includes one sound recording relating to an Extraordinary Faculty Meeting in April 1978 (sub-series 3, file 30).

Inward to the Bones: Georgia Okeeffe's Journey with Emily Carr

Fonds consists of records relating to Braid's work writing poems written from the perspectives of Georgia Okeeffe and Emily Carr. Originally entitled The String Bean and the Pea as her thesis submission for a Master of Fine Arts at UBC, the work was later retitled Inward from the Bones. Records include notes, drafts, comments from Sandy Shreve, Sharon Fowler and George McWhirter.

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