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Archival description
Simon Fraser University Archives and Records Management Department Series
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Anniversaries files

Series consists of records relating to the celebration of SFU's 10th, 20th and 25th anniversaries. Activities documented include receptions, dinners, and a Convocation Mall celebration. Records include guest lists, invitations, programs, memorabilia, correspondence, proposals, publications, and other documents.

Analytical Studies publications

Series consists of publications produced by the Analytical Studies office. Series includes publications regarding enrollment and attrition, grading, instructional activities, faculty, University facilities, and other matters. Series also includes various editions of the Fact Book published by the office to answer commonly asked questions about SFU activities and conditions.

Alumni Relations Office

Series consists of records produced by the SFU Alumni Relations Office, in support of the Alumni Association. Series includes the association constitution, minutes, correspondence and memoranda, brochures and other promotional material, and copies of alumni newsletters entitled The Bridge, Afterthoughts, the Alumni Journal, and AQ magazine.

Agricultural economics

Dallas Smythe began his involvement in the field of agricultural economics in 1934, when he worked as an extension specialist in agriculture for the College of Agriculture at the University of California, Berkeley. In this position, he studied economic outlooks for various California farm products. In 1937, he was hired as an associate economist by the U.S. Central Statistical Board, where he oversaw the collection of statistics for the U.S. Department of Agriculture. This involved the review of information collection policies and procedures, and the planning of the Census of Agriculture. Smythe left the Central Statistical Board in 1938.

Series consists of records written or co-authored by Smythe in his positions as extension specialist in agriculture for the University of California, Berkeley, and as an economist for the U.S. Central Statistical Board. Series includes research and reports regarding various farm crops in California, and reports and chart books from the federal Census of Agriculture.

Agenda support papers

These files were kept by the Secretary and Assistant to the Board of Governors and contain documents that provide background information for the various agenda items. In most cases, the documents formed part of packages that were sent to Board members, selected University officials, and campus organizations prior to each Board meeting. A few documents were kept by the Board secretary for her own reference and did not circulate. After 2003, agenda support papers were filed in docket packages alongside the meeting agendas and minutes. To view support papers from 2004 onwards, see series F-33-10 Meeting dockets.

Series includes agendas, unsigned minutes, and support papers including correspondence; reports; financial statements; board committee minutes, contracts; architectural drawings; personnel records such as c.v.'s, reference letters and appointment forms; news clippings and other documents.

Donna Laws was the Board Secretary from 1968 to 1993.

Advertising

Series consists of advertising and promotional material of Makara itself and records of advertising in Makara by other businesses. Includes correspondence, press releases, ad mock-ups, contracts, notes and promotional material.

Administrative records

Series comprises records relating to the establishment and operation of the SCWIST Resource Centre, which carries out many of the Society's administrative duties. The Resource Centre was opened in 1992 in offices at the Harbour Centre campus of Simon Fraser University, Vancouver. In 1996 it relocated to the downtown Vancouver YWCA building. The Centre is staffed by a paid Coordinator. Activities documented in this series include the establishment of the Resource Centre, its official opening in 1992, and staffing. Records consist of correspondence; grant applications and supporting documentation; reports; and invitations, guest book and audio recordings of the official opening.

Administrative records

Series comprises records related to the administration and organization of the Media and Public Relations Office and its predecessor, the University News Service. Topics documented include goals and objectives; meetings within the University relating to the delivery of the department's services; reorganization of the department; and a Gallup Poll to ascertain SFU's public image and develop an appropriate public relations program. Records include correspondence, reports, minutes, working papers, proposals, and other documents.

Administrative records

Series consists of records relating to administration and finances for the Purcell String Quartet. Includes itineraries, reports, and contracts with SFU and other institutions and event organizers.

Administrative Records

Series consists of records relating to the administration of University Services and includes reports on the history, goals and objectives of university services offices; development of staff positions and job descriptions; a proposal for a satellite university of SFU and the feasibility study for a multi-purpose facility at SFU; speeches given by the Vice-President; budget and funding proposals; and the correspondence and minutes of University Services staff meetings, the University Relations Committee, and the Universities Council of British Columbia. Also included is Stan Roberts' personal correspondence. Records include correspondence and working papers, agendas and minutes, resumes, reports, questionnaires, press releases and financial statements.

Administrative records

Series contains records related to the administration of Adbusters Media Foundation. Sub-series contained in this series were classified as administrative in the original arrangement of the organization's records. Records include stationary, brand assets, job descriptions, manuals, user surveys, marking plans, operational notes, subscription scheduling, generic communications with subscribers, production schedules, order tracking tables, invoices, sales forecasts, advertisements, grant applications, annual reports, financial summaries, balance sheets, payment schedules, and sales analytics.

The series has been arranged by the archivist into nine sub-series based on the type of administrative activity:

General administrative records (sub-series 1)
Culture shop administrative records (sub-series 2)
Social media marketing records (sub-series 3)
Operational notes (sub-series 4)
Subscription records (sub-series 5)
Production and distribution records (sub-series 6)
Marketing records (sub-series 7)
Grant applications and associated records (sub-series 8)
Financial records (sub-series 9)

Administrative records

Series consists of records relating to the general administrative activities of the editor and staff of West Coast Review. Topics documented include the establishment of the journal, liaison with writers, and efforts to secure funding through grants, advertising, and donors. Series consists primarily of correspondence.

Administrative files

Series consists of records relating to various administrative activities carried out by the department, including work study programs for students and an honorary degree nomination (Muriel Duckworth). Records include correspondence, proposals, and nomination documentation such as CVs, articles, and other background documentation.

Administrative files

Series consists of records relating to the administration of the School office and management of relations with non-academic employees. Activities and events documented include job classification, office policy development, personnel organization, labour disputes and strikes, forms management and file classification. Records include form templates, job descriptions, correspondence, policies and procedures, newsletters and media releases, and a file classification plan (1970).

Administrative files

Series consists of records relating to the administration of the School office and management of relations with non-academic employees. Activities, events and topics documented include capital budget planning; search for School chairman; enrollment and registration issues; fundraising; faculty workshops and retreats; the appointment of Teaching Assistants and Sessional Instructors; space requirements and the move to the Applied Sciences Building.

Records include budgets, correspondence and reports, capital equipment requests, planning documents, notes and working papers.

Administrative departments - correspondence

Series consists of records relating to the Vice-President, Academic's interactions with the Vice-President, Administration and with university administrative departments during periods in which they reported to the VP Administration, including the Registrar's Office, the Bursar's Office, Personnel, the Computing Centre, Physical Plant and Planning, Ancillary Services, and Athletics and Recreational Services. The series generally coincides with the tenure of George Suart as VP Administration (1970-1986). Activities and topics include budget planning, policy development, program development, registration, IT systems planning, and space allocation planning. For detailed description of record types, see individual sub-series descriptions.

Administrative departments

Series consists of records relating to the relationship between the Vice-President, Administration and the various departments and units which reported to that office. These included the Bursar, Ancillary Services, Computing, Personnel, Athletics and Recreation, and Physical Plant and Planning. The series includes correspondence, memoranda and reports.

Administrative committees

Series consists of records relating to committees concerned with the administration and the evaluation of the Faculty of Interdisciplinary Studies (FIDS). The Dean's Advisory Committee consisted of the FIDS departmental chairs and program directors. FIDS was reviewed by the University Review Committee and the Presidential Advisory Committee on University Priorities; various Senate committees liaised with FIDS in matters of curriculum and student representation; and the Dean of FIDS was a key member of university committees concerned with computing policy because of the Department of Computing Science within FIDS. Series includes agendas, minutes, reports, and working papers.

Administrative and operational subject files

This series consists of records relating to the general administration of the Network through the management office. Activities documented include establishment of the Network, development of policy and governance structures, strategic planning, incorporation, liaison with member institutions, liaison with the federal Networks of Centres of Excellence (NCE) program and other NCEs, TeleLearning's mid-term review in 1998 and its renewal application in 2000.

Records includes correspondence, reports (including Annual Reports and the final NCE report), statistics, polices and procedures, insurance policies, agreements (including the Network Internal Agreement), Network by-laws, letters patent of incorporation, funding applications and planning documents. Both paper and electronic records have been retained, and there is some duplication of documents across media. Electronic records are retained in their original software formats (.doc .xls, .ppt, .pdf, .jpg).

Administrative and committee work

Series consists of records relating to administrative and committee work at SFU and also Delany's involvement in external organizations such as the DH Lawrence Society and Modern Languages Association and DH Lawrence in China. There are also some book reviews interspersed throughout the series. Finally, there are records relating to graduate students.

Series contains notes, minutes, correspondence, conference proceedings, proposals, reports, and grant applications.

Administration records

Series consists of records related to the daily administration of the University Library including organizational charts and identification of Library objectives; formulation of policies and procedures; management of staff and personnel issues including salaries, job descriptions, and grievances; monthly departmental statistics and reports; thesis preparation and binding; funding for staff research and bibliographic projects; implementation of fire and emergency procedures; budget planning and financial working papers; and management of the Audio Visual Centre.

Records include correspondence and working papers, statistics, reports, budgets and newspaper clippings.

Administration and organization records

Series consists of records relating to the administration and organization of the Port Coquitlam Area Women's Centre. Records reflect the establishment of the centre, its functions and activities, and its internal organization. Also reflects the structural relationship of committees, and members. Includes the constitution, by-laws, minutes from general meetings and from the steering committee, records of other centre committees, membership lists, policies and procedures, annual reports, and centre statistics.

Administration and organization records

Series consists of records related to the general administration and organization of the Department of Athletics and Recreation and its predecessors. Activities and topics documented include the development of departmental goals, objectives, policies, and philosophies; and the establishment of office and staff regulations and procedures. Predominant document types include correspondence, policy and procedure statements and handbooks (and other similar reference material), organizational charts, and minutes of departmental staff meetings.

Administration and organization files

Series comprises records made or received by the BCSF in the course of establishing the organization and administering its programs. Activities documented include the creation of the BCSF, its organizational changes over time and evolution into the Canadian Federation of Students---Pacific Region; and management of the organization's finances. Includes correspondence, briefs, reports, financial statements and other documents.

Administration and organization files

Series consists of records relating to the administration and organization of the Association of University and College Employees, Local #2. Records reflect AUCE's executive and general meetings, elections, financial statements, and various committees such as the strike support committee and the grievance committee. Includes constitution, by-laws, articles of agreement, contracts, reports, minutes of meetings, correspondence, financial records, memoranda, and ephemera.

Administration and organization

Series consists of records relating to the development of the Faculty of Interdisciplinary Studies including its administration, organization and operation, and dissolution. Activities and topics documented include, but are not limited to, the establishment and operation of the predecessor General Studies Division; the establishment of the Faculty of Interdisciplinary Studies; the hiring of teaching personnel; and the management of labour disputes. Series includes correspondence, policies, procedures, reports, and statistics.

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