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Archival description
Simon Fraser University Archives and Records Management Department Series
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Committees

Series consists of records relating to the participation of the Vice-President, Research on various SFU and non-SFU committees.

For a complete list of committees see the sub-series descriptions.

Document types include correspondence, working papers, agendas and minutes, reports and publications.

Education, advocacy and outreach files

Series comprises records relating to the planning, organization and implementation of Women's Centre projects, programs and events. Activities documented include International Women's Day events, December 6 vigils, and film nights; interventions on campus issues and controversies such as pornography on campus and the development of the Harassment Policy; workshops; participation in conferences; and a survey of Women's Centre users (1981). Records include correspondence; proposals and reports; programs and presentations; notes, drafts and working papers; brochures, posters and other publicity material; press clippings; meeting minutes; survey data and analysis; and photographs.

Publications

Series consists of publications produced by the Office of the Dean of Graduate Studies. Records include annual graduate studies fact books and graduate student handbooks, graduate program brochures, a guide to graduate awards, graduate studies regulation handbooks, and reports on the citizenship of graduate students, survey of graduate studies at SFU, and guidelines on the preparation of theses, essays and projects.

"On the Hill": audio visual recordings

Series consists of an incomplete run of productions for "On the Hill," an SFU student-produced broadcast programme based in the School of Communication course CMNS 326 "Applied Media Workshop: On the Hill."

"On the Hill" was created in the early 1990s by School of Communication student Valerie McTavish. At the time, videotape and audio were increasingly being handled directly by students, and the School had developed a non-broadcast course in response. McTavish was a student in the course. She felt there was a lack of community spirit on the campus and saw a monthly, student-produced television programme as a way to encourage involvement and feature campus stories. She acted as producer, and the programme aired on Rogers Cable. After McTavish graduated, Communication students continued her work. The School saw the educational value of the programme and soon added it to its curriculum. "On the Hill" remains a part of the School of Communication, and is the focus of the course CMNS 326 "Applied Media Workshop: On the Hill." The programme continues to be a student-produced broadcast news program with content geared to SFU's student community.

Grants

Series consists of records documenting Bill Richards’ successful and unsuccessful federal and SFU research grant applications. Records include completed applications, letters of reference, correspondence, adjudicating committee evaluations, background literature, and supporting documents.

Apimondia '99 Conference

Series consists of records relating to Mark Winston's role as Program Chair for the Apimondia '99 conference held in Vancouver, BC in 1999 and includes correspondence with the Organizing Committee, presenters, vendors, and conference and hotel venues; promotion and local news publicity announcements; contracts and budget papers; volunteer supervision; and conference program packages.

Records include correspondence, working papers, reports, minutes, conference proceedings, publications, slides, photographs, and promotional materials.

Subject files

Series comprises records from various sources on a variety of topics of interest to the BCHPA. Records include annual reports, correspondence, lecture notes, publications, membership lists and other documents.

Conference and professional affiliation records

Series consists of records relating to Iris Garland’s involvement in various dance conferences and symposiums hosted by SFU or external dance associations with which she had a professional affiliation. It also includes documentation on her role as coordinator for a BC Touring Council for the Performing Arts project. The series includes materials documenting the various positions she held, including panel chair, moderator, presenter, performer, and organizing committee member. Records include proceedings, papers, speaking notes, correspondence, planning notes, agendas, schedules, and registration documents.

Promotion and marketing files

Series consists of records relating to promoting and marketing the various titles published by Press Gang. Activities, events and topics documented include the preparation of publicity material about authors and books, catalogues of Press Gang titles, book reviews, book fairs, book launches, and authors' tours. Records include reviews and review correspondence, other correspondence, biogaphical material about authors, press releases, flyers, posters, mailing lists, dust jackets, and travel itineraries.

Grants and financial records

Press Gang Publishers participated in federal and provincial funding that supported the publishing industry, including programs of the Canada Council for the Arts, the British Columbia Arts Council, the Book Publishing Industry Development Program, and the Association for the Export of Canadian Books.

This series consists primarily of records relating to Press Gang Publishers' management of its grant applications and projects. It also includes some files relating to the organization's finances more generally. Records include correspondence; eligibility guidelines and other program-related material; and grant application forms, reports and supporting documentation (including title analysis reports, agreements, company profiles, operating data forms, financial statements, claims forms, receipts, invoices, financial statements, promotion schedules, and notes and working papers).

Subject Files

Series consists of drawings, photos, contact sheets, slides, negatives, publications, notes, correspondence, news releases, memorabilia, photocopies, and pamphlets relating to subject files kept by the Media and Public Relations Office to keep track of ideas, news leads, and developing stories as they relate to SFU. See access points for a list of SFU departments and organizations represented in the files.

Committee records and correspondence

Series consists of records relating to the Vice-President, Academic's committee work, including participation or correspondence with Senate committees, Board of Governors committees, other standing and ad hoc university committees and task forces, search committees for senior university administrators, and external (non-SFU) committees. Records include correspondence, reports, and policies and procedures; meeting agendas, minutes, and supporting papers; terms of reference, and memberships lists; policies and procedures; and some case files.

Faculty publications

Series consists of publications produced by the Faculty of Science. Records include Faculty of Science Who's Who booklets, weekly faculty newsletters and safety bulletins, workshop and conference programs, LAMBDA - the SFU Science Undergrad Journal, Albert Einstein Centennial Lecture series posters, the Department of Biology Safety Manual, curriculum program guides, institute brochures, and one calendar.

Correspondence

Series consists of Iris Garland’s correspondence with colleagues, professional contacts, and former students. It also includes some correspondence from dance performance audience members, as well as a few personal letters interspersed with professional correspondence. Series includes incoming letters and some copies of outgoing letters reflecting Garland’s day-to-day teaching duties and employment, involvement on committees, and accolades for performances mounted by the SFU dance program and her professional employment in general. Records primarily consist of correspondence, but also include some copies of dance performance reviews.

Editorial files

Series consists of records relating to Press Gang Publishers' editorial activities, including manuscript receipt and evaluation, and editorial preparation of manuscripts for publication. Records include correspondence, reports, manuscript drafts, and registers.

To this cedar fountain

Series includes records related to writing and publishing To this Cedar Fountain, Braid's book of poetry written in response to Emily Carr's paintings, which was nominated for the Dorothy Livesay (BC) Poetry Prize. Records include corresondence from readers, publisher, book reviews, interviews with Braid, and rough drafts.

Vice-President, Academic - correspondence

Series consists of records relating to the activities of the Office of the Vice-President, Academic, including budget planning, involvement in teaching and faculty staff matters, meetings with other senior university administrators, and supervision of university departments that reported to the VP Academic, either directly or indirectly through the Associate VP Academic. For detailed descriptions of record types, see individual sub-series descriptions.

Emily Carr: Rebel Artist

Series consists of records relating to Braid's writing Emily Carr: Rebel Artist, a book for young readers on the famous Canadian artist. Records include drafts, correspondence, and research.

Information Systems Division records

Series consists of records related to the Information Systems Division of the University Library and includes correspondence between Library staff and EPIC, GEAC, and BRS System database vendors; vendor proposals and purchase agreements; automation reports and database planning records; monthly division activity reports; GEAC project planning, training, and implementation; and minutes of the GEAC Acquisition Planning Committee, RFP Steering Committee, Name and Address System Steering Committee, and the British Columbia Library Network.

Records include correspondence and working papers, minutes, reports and statistics, project proposals and updates, and contracts, agreements, and invoices.

Administration records

Series consists of records related to the daily administration of the University Library including organizational charts and identification of Library objectives; formulation of policies and procedures; management of staff and personnel issues including salaries, job descriptions, and grievances; monthly departmental statistics and reports; thesis preparation and binding; funding for staff research and bibliographic projects; implementation of fire and emergency procedures; budget planning and financial working papers; and management of the Audio Visual Centre.

Records include correspondence and working papers, statistics, reports, budgets and newspaper clippings.

Departmental program files

Sub-series consists of records relating to the administration of the Faculty of Business Administration. It includes the Dean's correspondence with members of the faculty and business programs including the Accounting Program, Real Estate Program, Co-op Education Program, Career Management Program, Undergraduate Program, Day MBA Program, EMBA program, and the Caribou College Program; strategic planning and program curriculum reviews; establishment of the Chevron Endowed Chair; constitution revisions; and reports from the student intercollegiate business competitions held at Emory University and Queens University. Records include correspondence and working papers; meeting agendas, minutes, and reports; publications including "Faculty Notes", a weekly news release containing Faculty news and events; and photographs of the Chevron Endowed Chairs.

Logbooks

Series comprises records created by Women's Centre staff to document day-to-day operations, staff activities and messages, and women's use of the Centre's facilities. Records include logbooks (1979-1992) containing daily entries by staff recording work completed, messages, phone calls, proposals, comments and opinions, and occasional correspondence; daily work reports (1984-1986) tabulating the number of phone calls and drop-ins by category; mail logs (1991) registering incoming and outgoing mail; phone logs (1991); and sign-in books (1988-1992) signed by women using the Centre, recording name, date, purpose or other comments relating to the visit.

External review files

Senate policy requires that all academic departments undergo periodic external review. The Vice-President, Academic's Office has responsibility for coordinating this process, advising departments on timelines, assisting with the preliminary self-study, identifying potential external reviewers, and receiving and disseminating documentation. After 1990, these responsibilities were delegated to Academic Planning Services. Files relating to earlier reviews were transferred and integrated into the record-keeping system of Academic Planning Services.

This series consists of records relating to the external review process. All the departments reviewed are academic units, with three exceptions: the Registrar (sub-series 7), the University Library (sub-series 14), and the Financial Aid and Awards Office (sub-series 18). Records include review check lists, correspondence, site visit schedules, departmental self-study reports, CVs, budgets, surveys, departmental handbooks and other printed matter, meeting minutes, external review reports, and departmental responses to the external review.

Administrative and committee work

Series consists of records relating to administrative and committee work at SFU and also Delany's involvement in external organizations such as the DH Lawrence Society and Modern Languages Association and DH Lawrence in China. There are also some book reviews interspersed throughout the series. Finally, there are records relating to graduate students.

Series contains notes, minutes, correspondence, conference proceedings, proposals, reports, and grant applications.

Internal legal and dispute case records

Series consists of records relating to university dispute and harassment cases, including the Political Science, Sociology and Anthropology (PSA) faculty dispute. Included are radio interview transcripts, chronology of the strike, student involvement in the dispute, the CAUT censure of SFU, and dismissal hearing proceedings. University harassment files include individual case files, review of the harassment policy, monetary disbursements for legal cases, review of harassment policy procedural errors and related case files. Records consist of correspondence, working papers, reports, legal documentation, meeting minutes and agendas, dispute documentation and photographs of the PSA strike.

Office files

Series contains records relating to highlights of Andrea Lebowitz's career at SFU and the development of the Women's Studies Program. One file of reference material contains publications on abortion, daycare, working women, and women at the Canadian Broadcasting Company. Includes correspondence, minutes, proposals, publications, and other documents.

Organization and administration files

Series consists of records relating to the administration and organization of Press Gang Publishers. Activities, events and topics documented include organizational history, governance and meetings, and daily office administration. Records include correspondence, reports, meeting agendas, minutes and supporting papers, and log books.

Subject files

Series consists of Press Gang Publishers' general subject files, reflecting their political and professional interests and their links with other organizations in feminist networks and in the publishing industry. Topics and activities documented include censorship, racism, feminist, lesbian and gay issues; liaison with other feminist organizations; ISBN and cataloguing information; and membership in publishers' associations and professional advocacy.

Records include correspondence, reports and briefs, photographs, Canadian Cataloguing in Publication (CIP) Data Forms, questionnaires, directory listings forms, project proposals, notes and working papers, newsletters, catalogues, articles and other printed reference material.

Subject files

Series comprises records created or collected by various individuals involved in the BC beekeeping field on a variety of apiculture-related topics and activities. Records consist of correspondence, newspaper clippings, publications, catalogues, a bound volume of clippings, and an original manuscript that includes photographs.

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